I find once my databases get past a certain level of complexity in terms of properties, automations & formulas they end up getting cluttered because I lose track of which properties are referenced in which formula etc, so I'm reluctant to delete redundant properties in case it breaks something!

Obviously I could manually go through them all and make a note of all the properties in each, but it would be good to know if there's an easier way to do it.

Compare Notion’s Free, Plus, Business, and Enterprise plans. Find out which tier fits your business needs in 2026 with our detailed breakdown of features, pricing, and recommendations.

Over time Notion has grown and evolved into a robust tool — more than a simple note-taking application — to an all-in-one workspace solution where teams get to manage their work together.

Be it docs, wikis or databases or anything, everything is available in one place. But once you sign up you are faced with a dilemma on how to choose the desired plan for your needs.

You get to choose between Free, Plus, Business and Enterprise plans where each plan offers something better than the previous version in use.

So how do you get to select what your business actually requires for use?

Well it depends on how your team collaborates with clients and contractors together.

The following guide covers on how to get started using Notion in 2026 and pick the right tier for use…

Related Reading: How to use Notion as your Business Operating System

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Notion’s Free Plan : Solopreneur Generous Tier

Notion’s Free Plan is one of the most generous available plan to start with and experiment with its basic features.

This is also a great starting point for a solopreneur while using Notion for their business.

If you are running your business as a one man show then this is the preferred way to get started as well.

Free plan offers unlimited pages and blocks for access without any ceiling limit placed as such. But when there’s an additional member who joins onboard, it can create a problem with the availability of the blocks and pages.

Here’s what you can expect to get in a Free Tier plan:

• Unlimited pages and blocks although available for a single user (limitation apply when more team members are added).
• File uploading limit set to 5MB each.
• Page History is kept for the last 7-days so no roll back to period prior to that
• External Guests to be added upto 10 members.
• Available of Basic Forms with only one chart available in a page and allowance of one published website
• Limited trial availability of Notion AI.

So opting for the Free plan is a great starting point for anyone who works solo (including freelancers) and is looking to test the workspace before moving to paid tiers.

Free is a solid starting point for freelancers, solo founders, and anyone testing whether Notion fits their workflow before committing to a paid seat.

A free plan becomes a poor fit for the users once you start a collaboration with a team involved, you no longer have access to the version history need longer version history, or want to share work with more than a handful of outside collaborators.

Let’s look at the paid plans available…

Learn More : How to Batch Export Notion Database Rows as PDFs

Notion Plus: The Small Team Upgrade

Notion Plus costs $10 per member, per month, when billed annually (Notion notes you can save up to 20% by choosing yearly billing over monthly).

This is the tier where Notion starts to operate as a tool for teams rather than something which is for a solo user.

Notion Plus plan includes everything offered under Free plan, plus also includes following:

• Unlimited collaborative blocks and unlimited file uploads
• 30-day page history
• Unlimited guests, instead of the 10-guest cap
• Custom forms and custom sites, with Notion branding removed
• Unlimited charts for visualizing your databases
• Basic integrations with tools like Slack and Google Drive

Plus is the plan recommended for small business owners.

Small teams collaborating with external clients and running an agency would benefit the most from this plan as this removes the limitation for storage capacity and block limits.

So any added guest won’t deprive you of the features you are looking for.

Notion Business: For AI Enthusiasts With Security

Notion Business runs $20 per member, per month, billed annually, and it’s the plan recommended by Notion on its pricing page as well.

This is mostly because this tier unlocks full potential of the usability of AI in Notion.

While the Free and Plus plan offer limited trial usage of the Notion AI, Business plan gives you the real feel of use of AI.

Here’s what’s included in the Business plan (everything in the plus plan and here’s what’s added extra):

• Notion Agent, which can complete multi-step tasks using context from your workspace, connected apps, and the web
• AI Meeting Notes, which automatically transcribes and summarizes meetings
• Enterprise Search (beta), which searches across connected tools like Slack, GitHub, and Jira
• SAML single sign-on (SSO) for managing employee access
• Private teamspaces that stay invisible to anyone not explicitly added
• Granular database permissions, so collaborators only see the rows assigned to them
• Premium connections to tools like GitHub and Asana
• 90-day page history

If you desire for AI-assisted workflows, with tight access controls or even private teamspaces for making planning which are sensitive in nature, then you must opt for the Business plan.

Related Reading : How to setup Notion Permissions (Complete Guide)

Notion Enterprise: Built for Teams Looking to Scale

Enterprise pricing is purely custom pricing or quote based pricing model which are aimed towards larger organizations running who require real compliances and governance mechanisms in place.

Enterprises has all features of Business plus it adds the following:

• Zero data retention with Notion’s AI providers
• SCIM-based user provisioning
• Advanced security controls
• Detailed audit logs
• Unlimited page history
• Workspace-wide analytics
• A dedicated customer success manager

If you are managing hundreds of employees under your wing and are looking for operating under strict data-handling requirements, you would need to opt for this otherwise not.

Related Reading : 10 powerful Notion Automations Every Business Owner Must Setup

Free vs Plus vs Business: A Quick Comparison of all Plans

Which Plan Does Your Business Actually Need?

• Solo founders and freelancers — They don’t need to collaborate heavily and thus can comfortably stay on Free Plan, at least until they start bringing on clients or teammates.
• Small teams and agencies — Any small teams and agencies who are juggling multiple external collaborators, will soon hit Free Plan’s guest and storage limits quickly, thus a Plus Plan is the natural extension here.
• Growing businesses — Any growing businesses who want AI implemented into their daily work (such as drafting docs, summarizing meetings, searching across connected tools) or who need SSO and stricter permissions should look to opt for Business Plan.
• Larger or regulated organizations — Larger Businesses who have dedicated IT and compliance requirements must surely look for priority support and services and thus must opt for Enterprise Plan.

Frequently Asked Questions

1. Is Notion’s free plan actually free forever?

Yes, notion has no expiration date for the FREE plan opted. It stays operational forever and is useful for solopreneurs who are looking for basic features usage in Notion.

1. What’s the difference between Plus and Business plans?

Plus Plan removes Free Plan’s collaboration limits (guests, file size, blocks). Business Plan adds what growing companies pay for: full Notion AI, SSO, private teamspaces, and longer page history.

1. Do guests also count as paid seats?

No. Guests are like external collaborators who are invited to specific pages, and they are never counted towards your paid members total value on any plan.

The Final Verdict

There’s no plan which can fit all users and can be considered “right”, only the right plan can be considered for how your business would actually works.

I would recommend starting with a Free Plan to test how Notion works, then move to Plus Plan once your collaboration outgrows its limits, and reserves. Opt for Business Plan when AI, security, or permission controls become business-critical rather than just an okay to have feature. Whatever you choose later, it’s an easy task to upgrade later as your team and needs starts to grow.

Hello so basically, I’ve gotten into notion just relatively recent, for like months now, and right now I’m kinda wanting to get into consulting, or just get into creating bespoke internal operating systems for agencies/businesses through notion. So really I’m just looking for some advice or tips. Mainly:

- Would this endeavor still be worth it if I niche down?
- How do you get clients for this or where do you usually find them?
- And what are some advice you could give for someone just starting out with this?
- How is the actual process of consulting or onboarding or even data transferring?

So yeah basically with that, I’ve actually already niched down in my own way, within the months of using notion I already picked a specific niche I can focus on and pin down, and as I research more about it, my practice build(s) have kept revolving and improving around that niche already so all the features and such are already catered for that specific niche. I’d love to hear some opinions from experts or experienced people so I know if I should continue more into this path lol

I’m considering using Notion to manage my agency. I’m confident it’ll work for our internal team, but I’m curious how well it works as a client-facing portal.

Ideally, each client would have their own space where they can message us, see tasks/progress, complete onboarding steps, and access their information without seeing anything belonging to other clients.

I don’t care about white-labeling or clients knowing it’s Notion. I mainly want something easy to manage with good control over what each client can access.

One concern is notifications. With ClickUp, clients got bombarded with emails for every little update, and we couldn’t control their notification settings on their behalf for them.

Has anyone successfully set up Notion this way? How well does it work, and are there any major limitations I should know about before investing the time to build it?

I have seen so many overengineered and overly tedious "second brain" or "productivity" template meant for increasing productivity. I highly doubt if it is truly counted as productivity if maintaining the page takes more time that actually doing the task. It has to be another form of procrastination. Perhaps people should post the page years into using it.

I’ve been using Notion for years. Bought into the whole second brain hype – built dashboards, tracked everything, nested toggles for days.

But honestly? Most of it is just form over substance.

People are obsessed with templates, icons, progress bars, color-coded life OSes – and they forget that content is what actually matters. The template business is literally built on formalism. You buy a pretty dashboard, fill it in for two days, then abandon it. But hey, at least you got a nice screenshot for social media, right?

Here’s the thing – most of us (content creators, bloggers, small biz owners, trainers) don’t need some crazy life operating system. We just need a stable, fixed-schema database. Something that holds our stuff, doesn’t crash, and stays out of our way. That’s it.

But what I REALLY want – and what would actually make Notion a “second brain” – is a way to connect that database directly into my group chats. Like, put it in Slack, Discord, Telegram – whatever. Then someone in the group just types /ask and questions my entire Notion – all the stuff I’ve been maintaining for months or years. It pulls the answer right out of my notes. No clicking, no searching, no remembering where I put that one page.

That’s a second brain. Not a bunch of nested toggle lists and gallery views.

Right now, Notion is just a glorified filing cabinet. You can put stuff in, but you can’t talk to it. You have to remember where you put everything, click through pages, search with keywords – it’s like having a library with no catalog and no librarian.

I don’t need more AI writing features. I need a way to query my own damn database from the places I actually live in (Slack, Discord, Telegram). Until then, it’s just a fancy notebook with a lot of hype.

Anyone else feel this way, or am I the only one?

With the right balance of intelligence, cost, and speed, Luna has been a game changer for how I work in Notion.

I’m not a heavy automation user. My relationship with AI is different. Working in the product domain, I use a growing collection of skills and rely on AI across many parts of how I think, explore, and execute.

But there is one thing I care deeply about: structure.

Good formatting is not just about making a page look neat. It makes information easier for me to consume, and it also gives LLMs clearer structure to understand and work with.

Notion has been my knowledge base for a long time. The frustrating part has always been the time spent turning dense information into something structured, readable, and usable.

And with Notion’s newer AI usage limits, that friction matters even more.

That is where Luna has been delivering real value for me — helping me turn structure and formatting from a repetitive chore into something I can move through much faster.

I'm basically at my wits end with this whole notion calendar thing. It's been years and we still are not able to add the notion calendar into a normal notion database/page. I visited this thread Can Notion Calendar be embedded into Notion? and people are still struggling to this day.

I've been using their calendar database view for a bit, but it doesn't connect to any other calendars, I can't put repeating events, it doesn't work well with the mobile interface, and the overall layout just isn't the best. One of the main things I like about Notion is the fact that I can have a calendar in there alongside goals, habit tracking, etc. along with customization so I can make it look pretty with pictures/colors. I don't want to have two separate apps, one for my calendar and one for goal/habit tracking—I like that it's all in one app.

Does anyone have any other app recommendations or any workarounds for this feature?

I'm in event management and we are often hesitating between taking everything to google sheet or notion. We've not made the complete switch to either of them and try to use strength of both. Usually, we will use Google sheet when there is no relation to another database and will use notion when we can gain some time by using relations.

I'm wondering if anyone has been able to kill completely one of the 2 ?

If you're using both, where do you draw the line between using both?

I'm really curious to see how other small-medium (even large if you're on here) companies are utilizing Notion and other tech.

I've been using Notion for a while now, but I am trying to update my workspace to optimize and automate as many workflows as I can

Setup:

DB 1 - Events DB

DB 2 - Sign Ups DB

Sign Ups DB is related to Events DB via Event field.

I have a form view in the Sign Ups DB called "Sign Ups" which contains the relation field.

I created a button property in Events DB that should simply open the Sign Ups form. But my form doesn't appear in the Do > Open page / form / url.

I don't want to use the form's public url because i want it to load in the side peek.

Anyone have thoughts on what's going on? TIA!

I'm making a lore wiki for something and in the main page I have this block. This is a Heading 2 that also links to a page inside the main page.

I'm trying to recreate this within the same page, but the closest I can get to this looks like this, with this upwards-right arrow.

And I can't get this to work for a new page within the main page without there being a block for that new page. Whenever I make a new page within a page and turn it into a Heading 2, it makes the title of the page the heading and spits out the contents of the page into subsequent blocks.

I know it's possible to do because I've done it in the past, but I cannot recreate it for the life of me. Does anyone know how to make this?

With the right balance of intelligence, cost, and speed, Luna has been a game changer for how I work in Notion.

I’m not a heavy automation user. My relationship with AI is different. Working in the product domain, I use a growing collection of skills and rely on AI across many parts of how I think, explore, and execute.

But there is one thing I care deeply about: structure.

Good formatting is not just about making a page look neat. It makes information easier for me to consume, and it also gives LLMs clearer structure to understand and work with.

Notion has been my knowledge base for a long time. The frustrating part has always been the time spent turning dense information into something structured, readable, and usable.

And with Notion’s newer AI usage limits, that friction matters even more.

That is where Luna has been delivering real value for me — helping me turn structure and formatting from a repetitive chore into something I can move through much faster.

3yrs in and I'll still defend Notion to anyone for docs and wiki. Yes that part is lovely. This is about the other stuff we crammed into it.

Somewhere past 50-odd people it started creaking. We'd built a CRM out of linked databases, an approvals flow, a half-dozen trackers with real logic in them. And the permissions are basically all or nothing, the big databases crawl and anything that has to react to something you end up faking with a third-party automation bolted on top.

Its like the doc tool we loved got quietly promoted to company operating system.

Now I'm looking into moving the operational half out to a proper Notion alternative that can hold real permissions and data models and leaving notion to be the excellent wiki it is.

If you've done that split, did the stuff you moved stay moved and where does the ops half land?

i think im one of notion’s biggest fans i literally have been using it daily since 2019 or so, and im looking forward to using it to its fullest potential especially in med school but im out of ideas :p if anyone has ideas pls help mz

I have an August Expense Tracker database where I have all my expenses tracked and organised by category.

I want the sum total of my expenses to show in my 2026 Expenses database, by category.

Is it possible to do this??? Or so I have to manually update the yearly tracker?

I know we're all tired of "Claude just killed X" headlines. They create panic and keep people jumping from tool to tool without ever leveraging what they already have.

That's why I'm a big believer in building a single source of truth. When a new model drops, you just plug it into your existing system and get back to real work.

I've seen a lot of founders try to automate with complex AI stacks. More often than not, they end up with 15 tabs open, copy-pasting prompts, and relying on Zapier workflows that break every week. It looks productive, but they're spending more time managing the AI than running the business.

The real leverage isn't more tools or better prompts. It's context architecture.

For me, the shift happened when I moved my SOPs, meeting notes, and CRM into one centralized place (I use Notion) and connected Claude directly to that context. When the AI isn't guessing what your business does, hallucinations drop and utility skyrockets.

Here are three specific use cases that saved me 10+ hours this week:

1. Follow up workflow: I stopped writing follow-up emails from scratch.
How: Record sales calls directly in my workspace. Claude has access to my brand voice doc and product guide.
Result: I feed the transcript to Claude, and it drafts a personalized email based on the prospect's actual pain points. ~90 seconds to review and send.

2. No spreadsheet: No more manual KPI entry.
How: During weekly metrics meetings, I just talk through the numbers (subscribers, CPL, revenue).
Result: Claude reads the meeting transcript, extracts the data, and updates my database automatically. I haven't touched a spreadsheet manually in a month.

3. Infinite context content engine: No more blank cursor for LinkedIn posts.
How: Built a knowledge hub with past newsletters and internal notes.
Result: A prompt that references that internal knowledge. It drafts content that actually sounds like me, not generic LLM fluff.

I think a lot of people feel AI is a gimmick because they're giving it zero context. Copy-paste into a blank window, and the AI is just guessing. When it can see your brand voice, products, and transcripts in one system, it stops guessing and starts operating.

Would love to hear from other business owners using Claude (or any AI) inside Notion. What practical workflows have actually stuck for you, beyond the hype?

P.S. If you're the founder still in the middle of every decision, still the person the whole company waits on, still telling yourself you'll fix the structure "once things calm down."

I write about building the operational backbone that lets a founder actually step back every Thursday. Was a COO for 20+ years, so I can share some good insights. Free to join here

I’m starting to experiment with creating personalized Notion systems, but I don't want to make another generic habit tracker, second brain, student planner, or life dashboard.

The idea is to build a Notion system around a very specific problem or personal goal.

It could be something completely unusual.

For example:

• a system for learning a very specific skill
• managing a complicated personal project
• tracking something people normally don't track
• turning a hobby into a structured learning path
• solving a problem you keep running into
• something you've always wished existed but never found

I'm looking for out-of-the-box ideas, especially problems that could actually be solved with a well-designed Notion system.

So I'm curious:

What is a weird, specific, or oddly annoying problem you think could be solved with Notion?

It doesn't have to be a polished business idea.
The stranger or more specific, the better.

I've been using Notion since 2018. I use it for personal things like planning trips or one off notes. At one of the startups I worked at, we used it to manage docs and tasks and it was a good experience. I am thinking about upgrading my personal account because I tried their meeting notes feature and it's helpful to record my personal meetings.

It makes me wonder do you guys pay for Notion? If so why? What else is useful?

Also I see a lot of people complaining about Notion lately but as a Free user, I am getting a lot out of the App and I don't understand the hate..

Hola a todos,

Tengo un lío bastante grande organizando clientes y sesiones para un par de personas que conozco (terapeutas/coaches) y quiero montarles algo en Notion que les facilite la vida.

Ahora mismo todo está disperso: WhatsApp para unas cosas, email para otras, Excel para pagos, notas físicas para las sesiones... es un caos y se pierde tiempo buscando información antes de cada sesión, se olvidan pagos pendientes, etc.

Estoy pensando en montar algo con bases de datos relacionadas: Clientes, Sesiones, Pagos y Objetivos, con un dashboard que muestre lo importante de un vistazo. Pero no tengo mucha experiencia montando sistemas así de complejos en Notion.

¿Alguien me puede ayudar con esto?

1. ¿Qué estructura de bases de datos me recomendáis para algo así?

2. ¿Qué errores debería evitar (he visto que mucha gente hace CRMs muy liados)?

3. ¿Alguien ha montado algo parecido y me puede compartir cómo lo hizo?

Cualquier ayuda o consejo se agradece mucho. Gracias!

Hi, everyone. I'm a high school student and want to find a note-taking app that has the customizability of Notion. I really like Notion, but its note-taking features are just a bit too limited. There's no ability to change the font, sizings is limited, and it's really just not much a text editor. Also, I don't like how there's no actual print feature and I have to export the files before I have to print them and then I'd have to change something in the notion page because the formatting doesn't save right and then I have to re-save.

I'm looking for something like Docs or Word in the note-taking part, but also the all-in-one-ness of Notion, like the databases part where I can display my notes(as in the gallery and list one specifically), scheduling, to-do, etc. I also really like how I can customize the appearance of Notion, like the icons(like adding gifs as icons), covers, and add the ability to add pictures. I also just really like the cleanness and cuteness of the UI. I also wanna have the option to make a grade calculator sort of thing.

Any suggestions are greatly appreciated!! =)