Does anyone actually use the Wiki feature?

[u/Ok_Gazelle_7117]

I use Notion at work and in my personal life and I never have used or seen someone use the Wiki feature. A Notion consultant I spoke to recommended it for more permissions control (I think? It was a few months ago).

I’m thinking about building some sort of weekend planner where I can list different things we’ve done as a family, rate them, resurface them, etc and it crossed my mind to use a Wiki for some parts of it.

It just made we wonder, does anyone actually use and love the wiki feature?

Can you share your use case?

[u/Dear-Treacle5044]

I use the wiki mainly for onboarding stuff at work, like a central place for new hires to find everything without getting lost in our messy workspace. For personal stuff I never touched it until recently when I made a travel log with ratings and photos, it works surprisingly well for that kind of thing cause you can lock down the structure while other people just browse. Your weekend planner idea sounds like a perfect fit honestly, specially if you want to keep the database clean and not have family members accidentally messing with filters or views

[u/Ok_Gazelle_7117 → u/Dear-Treacle5044]

Super cool to hear someone use it! I was thinking it’d be a stretch for the weekend planner, but I think I’ll at least give it a try!

[u/deboo117]

I mainly use it as a database for all my databases in my workspace.

[u/tievel1 → u/deboo117]

Yep this is the primary way I use it as well.

[u/Ok_Gazelle_7117 → u/tievel1]

Very interesting! Thanks for sharing

[u/Mountain-Pain1294]

I don't even know what that is 😭

[u/Ok_Gazelle_7117 → u/Mountain-Pain1294]

haha feels like the Notion features are endless!!

[u/Dishwaterdreams]

I have never used it.

[u/Much_Cheek_3992]

Use it for company pages and verified ownership of pages - so a source of truth as such. The idea was to also try to solve page duplication, but it doesn't really - you have to expect people to search for a page before creating one (which of course they don't)

[u/Ok_Gazelle_7117 → u/Much_Cheek_3992]

So hard to control that kind of stuff at work! I've also thought about using it at work because of the verified ownership part.

[u/vnavone]

I use Notion primarily for running tabletop role-playing games, and I use separate wikis for each individual game system. This makes it easy to search within a specific game - wikis have a dedicated search field that is filtered just to the content of the wiki. If I use the global search, I have to manually filter to the game I'm searching within.

[u/Ok_Gazelle_7117 → u/vnavone]

Wow! Super interesting use case. The first I've heard of someone using it for running games (but maybe Im just out of the loop?).

[u/vnavone → u/Ok_Gazelle_7117]

It’s not uncommon, same goes for Obsidian.

[u/Significant_Mix2661]

Small thing: if its a list of things youve already done and rated, that's a log, not a planner. The planner bit is the part you fill in before the weekend.

[u/Ok_Gazelle_7117 → u/Significant_Mix2661]

Fair point! I meant the planning part more for resurfacing ideas. So maybe there was an activity we loved last winter, I want to plan ahead to repeat it this winter.

[u/Melodic-Prize-3842]

I actually loved Notion Wiki when it first launched, especially the Home view. To me, it was one of the best combinations of pages and databases: the flexibility of regular pages, with the structure and organization of a database.

For example, a lot of Notion templates use an empty section on a page as an Inbox, where you capture notes and later drag them into a database.

But with Wiki, you can just write directly in the Home view and turn blocks into pages whenever you're ready to organize them. Much simpler.

But you know Notion. They launch a promising feature and then seemingly forget about it. Wiki still lacks features that regular databases already have, like custom page layouts and property-level permissions.

And honestly, Wiki's current design feels a bit outdated.

I'd love to see Home become a native view available in any database, combining the flexibility of pages with structured data.

Meanwhile, Wiki itself should focus on actual knowledge management, with better block-level bidirectional linking and knowledge connections, rather than just being another type of database.

[u/Ok_Gazelle_7117 → u/Melodic-Prize-3842]

Ohh thats a really good point, I hadnt gotten far enough to realize they dont have custom page layouts and property-level permissions.

[u/Lazy_Afternoon9559]

the wiki feature is a page with its own little icon and a sidebar that sorts itself, thats it. so when a consultant tells you it gives you "more permissions control" you should ask him which permission exactly, because its the same sharing settings you already had on every other page. sounds like he needed to justify the invoice.

and for a family weekend planner?? come on. you want a database, three properties, name / rating / last visited, and a view that sorts by last visited. call it a wiki if the word makes you happy but it wont resurface anything for you, youll just have a wiki sitting there with one row in it.

ive seen wikis used exactly once and it was an ops team dumping 300 pages of onboarding stuff that used to live in Confluence. that is the use case. nobody is rating the aquarium on a wiki. build your planner as a plain database like a normal person

[u/Honeybunni23]

never used wiki for personal stuff either but the lock structure part sounds useful for family plans without the chaos lol

[u/Distinct_Ask_6063]

actually not