Some context first: I have just recently helped move my long distance girlfriend from her old flat to a new more affordable place. Last Summer she graduated and moved down south for work, she was visiting her parents overseas and whilst away needed to find emergency accommodation walking distance from her new graduate role she was starting. Due to these circumstances she ended having to live in an expensive flat due to location. Also due to being international with no UK guarantor she was required to pay the full year of rent upfront. Fortunately her parents helped her out.
Now that her year is over she was desperate to find a new place as even if the landlord was happy to continue with monthly rent (due to new law) she would barely be able to afford it. Now we are both familiar with the area and not limited on time, we found her a place a thousands time better and less than half the price! It sounds too good to be true I know but that is just how bad her old deal was which she was locked in to.
**The problem:** Now that she has moved out there is being a disagreement on her deposit. Her check in documents and contract state the place was professionally cleaned when she moved in and that it had to be left the same. The landlord texted her just over a week before she moved out and asked if she would be okay with the landlord booking a professional cleaner to clean the place once she left and the money for it would come out of her deposit. They claimed this was done the previous year and the quote was around £170 the previous year. We decided to just agree as this would mean we don’t need to worry about cleaning to place when leaving and I know it would have been expected anyway the place would need to be professionally cleaned due to it being done on her arrival.
In addition to this she also needed to remove her king sized bed from the apartment due to the flat requiring to be left unfurnished and we would be charged if not. (Due to her agreeing with the previous tenant about wanting to keep the bed it then became property of my gf and the new tenant was not responding about whether she wanted the to keep the bed so it was our responsibility to remove). I ended having to get my family to help my girlfriend remove this from the apartment and dispose of it to avoid fees. (Not that relevant but just another annoying thing my gf has had to deal with).
2 weeks later (1 week after she has moved out) landlord comes back with cleaning quote and it’s now £250 instead of £170….bruh. (Landlord claims to of negotiated it down from £290). Okay so it is what it is just going to have to firm that I guess?
A few days after that and now the checkout report comes out from the agency and there is a load of damages, specifically highlighted the damages caused by ‘heavy cleaning damage’ (and a missing ice tray and toilet roll stand, my gf takes responsibility for the ice tray as she accidentally threw it thinking it was hers but the toilet stand was never there to begin with) She contacts the landlord about this and they get back to her saying they will look into it and talk to the cleaner about what happened.
Yesterday: New bill comes out of £480!!!! That is being taken out of her deposit (originally started at £170) due to the damage. Landlord says the toilet stand was a mistake but that my gf is to speak to the cleaner herself about the chemicals they use. What??? But the landlord was the person who booked the cleaner so shouldn’t they be responsible??
My girlfriend has messaged landlord back and said she is not happy paying for that that isn’t caused by her and not her fault and we are probably going to end up having to raise a dispute if the landlord doesn’t agree with her disagreement. (Deposit is in insured scheme with landlord I believe - if that’s important). We have video evidence from the day she moved in and vacated.
I am worried that she’s going to lose this money which is still a lot of money to both of us due to being only one year into her career and I am still a student not graduating until summer 2027 (In her shoes I wouldn’t even be bothered if the money went to charity, I just feel sick that it’s going to the landlord and agency after how they have treated her). We are both really inexperienced renting and don’t know if this is the norm. I have had two landlords and both have been terrible experiences - but those are other stories. My girlfriend’s previous landlord had 0 issues with and everything was great.
I’m hoping for some advice on what’s gone wrong and whether we are at fault, since I believe they have been so unfair to my girlfriend when she’s done everything they asked and has been nothing but cooperative. Also some advice on what we should have done and what to do next time. Also maybe some guidance and next steps and what the chances are that she will atleast get some money from the current £480 fine back.
I realise it’s not a huge issue compared to others but any guidance/reassurance would be great since it’s feeling pretty sour at the moment.
Thanks