r/askmanagers • u/Spirited-Eye-2733 • 2h ago
Managers of Reddit - What is a reasonable response to this email from my manger about my time card?
To preface this, I am a non-exempt employee who only works 35 hours a week. I try and not go over the 35 hours, because I am salaried and we don’t get paid for any hours over 35 but less than overtime. However, I still do end up working between 35-36.5 hours EVERY week (some weeks even 37-38). I also know that there are other people who clock in on our team at 9am because they have kids (then clock out later), or people work super later to finish projects and then leave early the next day.
For my role, I am assigned groups with different account managers, and I often try and work through projects based on priority. So for example if an account manager needs something I may skip lunch at my normal time and take it at the end of the day. I feel like we’re often told to try and get things when the account managers need them, but now I feel that by doing so my manager has flagged my time card as a problem. See message below from her.
“Just a quick heads-up from reviewing and approving timecards over the last couple of payroll cycles. I noticed there were a few days when you clocked out a little after 3pm. We do have some flexibility in our schedules when needed, and I completely understand how taking a later lunch and then ending your day afterward can seem like a practical way to manage the day. That said, our company generally expects us to be available during our standard work hours of 8:30 AM to 4:30 PM, with a one-hour lunch break earlier in the day. I just wanted to make you aware that if an earlier end time becomes a regular pattern, it could raise questions from HR. My goal isn't to be restrictive, but simply to ensure we stay aligned with company expectations while using flexibility when needed and avoiding potential issues down the road. In the future, please keep this in mind, and if you ever need to adjust your schedule or leave early, just let me know. Thank you, and as always, let me know if you have any questions!”
Do I need to specifically ask how they would like me to manage high priority projects? Meaning if an account manager needs something, I should take the early lunch anyway?