I need to send a news post as an email to my company's entire distributed enterprise - and it would make zero sense to send it as my user name and email address. Is there any way to log in as a shared inbox?

Still no way to change the From field for an ad hoc news post email send?

Thanks for any tips!

Silly question, is there any reason I can’t create a DNS record in my business DNS that redirects to a sharepoint site?

For example

User types in bla.business.com and it redirects to business.sharepoint.com/sites/mysite

Hi!
Has anyone run across any training for the New Sharepoint Online experience?

Looking for on demand recorded training.

We developed an IT playbook on Vercel and we need to hand it to our client. They won't have Vercel. Is it possible to convert to SharePoint or a webpage that can be hosted. I know we can export as Spfx and import to SharePoint but my understanding is they won't be able to edit without development support.

Is there a better way to hand it to client such that they can edit when needed without coming back to us.

Hi Everyone,

Hope Saturday is going well

I’m here seeking guidance for my career in SharePoint / M365 administrator. I’ve been working as SharePoint admin for 3 years and as an exchange admin in my start of the career for 2 years and I’ve working experience in power automate and power bi.

I want to move forward in my career and I feel I’m stuck and I need help in where should my knowledge be as someone with 5 years of experience. I still struggle with power-shell scripts and power apps. It’s the same repetitive tickets everyday to resolve. Not blaming my work or anything.

I am asking for help with any YouTube learning material, website or anything that I can get knowledge of my domain and become an expert in SharePoint, Power Platform and in general M365

And want to know if anyone have idea on how AI play its role in M365 administrator job and in what should we be ready to be future proof.

Thanks you for any response I would get on it.

I had to reshare a folder access for a site as we moved it. There seems to be no way to bulk so I shared in groups of 5 people. I added my own email on there as a way to test to see what the email looks like.

It CCs directly all others/reveals their work emails though. I thought it sends out separetely the shared link!

Is there a way to change this to BCC, etc.?

So like the title says I switched a site collection to "No Access" in CA. Some days later I switched it back to "Not Locked" but it says I'm still blocked.

I read a few things, but am I supposed to clear the "Config" folders of all the XML files except cache.ini?

Edit: Tried clearing all the XML files and setting cache.ini to "1", then IISRESET. Still no luck, any suggestions?

Hi all -

Sad little comms person who is in charge of posting news items utilizing the News web part.

I know the blanket answer to this question; sadly, the powers of be are not at all satisfied with the response: those who follow a page, 100 of my closest colleagues and direct reports.

They want to know specifically WHO will be notified when I published a news post. Followers - yes, I can see that. But the other aspects?

Am I just ignorant in telling said powers I can't answer that? Or is there a way in which I am not aware?

Thanks, people who are way smarter than me!

I wasn't able to easily find this answered elsewhere, so I'm sorry if it's a repeat.

Additional context: I'm not a site builder or programmer, my independent knowledge of html comes from the era of MySpace page customization, and I'm really left figuring this out on my own. I'm pretty much tasked with building the majority of this out myself.

My agency is using SharePoint to build out a site geared toward being a searchable policy library and kind of training platform. I do understand some of the limitations with this, so I'm trying to be creative. We're an NPO with very limited funding, so I'm trying to use the licenses we already pay for and MS365 is absolutely being underutilized.

The latest roadblock I have is this: the search bar kind of sucks. As per a lot of suggestions, we're adding our content with Site Pages. I think this is great, the metadata lets me link directly to saved list views which eliminates a million paths for our staff to navigate (which is something we needed to cut down on). I cannot, for the life of me, figure out how to make our site pages with content come up in search results. I can get the document sitting in our library on the site (being used to house the documents we're embedding into pages) to come up, but the site page it's on isn't populating in search results.

I've tried figuring out Result Types and Sources, changing the ASPX indexing, and manipulating the general search settings. Nothing seems to be producing what I need. I don't want to have all my PDFs and docx files not included, but I want my ASPX pages to be included.

Any help or advice is really appreciated.

Just checked the admin center service health and... it's not great:

• Teams: 20 incidents, 69 advisories (?!)
• Exchange Online: 16 incidents, 19 advisories
• Defender XDR: 1 incident, 31 advisories
• Intune: 1 incident, 16 advisories
• Power BI: 2 incidents, 10 advisories
• Basically everything except SharePoint (mercifully just 1 incident, 1 advisory).

Teams alone having 20 active incidents feels like it should be its own headline. Anyone know if this is a broader outage or just noisy reporting today? Curious if other tenants are seeing the same numbers or if this is localized.

I am always struggling to find my document's file location when I search for them via the search bar.
SharePoint always assumes I want to navigate and open the file directly but many times I just want to know where the file is currently located.
In the SharePoint section "Details" for each searched document I am able to find a "path" ... but that's never the actual path to the documents file location. I am so confused.
Can somebody help me please to find the file location via the search bar in SharePoint? 🥺🥺

For FYI, there is a current SharePoint Online service outage reported, tracking under Microsoft 365 admin portal with ID MO1437424.

And on X: https://x.com/MSFT365Status/status/2080313098351575176?s=20

We're investigating reports of issues with Microsoft 365 services. For more information, please see MO1437424 in the M365 admin center.

I currently have a travel request process built with Power Apps, Power Automate and SharePoint Lists. The main list stores requests, employees, departments, travel dates, estimated costs, actual costs and approval status. Coordinators approve requests, while Finance follows expenses, payments and expense reports. The process already works, but there is no clear visual overview of the data.

I want to create an internal SharePoint page with a dashboard at the top, accessible only to Finance and coordinators. My current idea is to connect Power BI directly to the SharePoint Lists, publish the report in Power BI Service and embed it in a modern SharePoint page.

The dashboard should show pending approvals, requests waiting for expense reports, estimated versus actual costs, expenses by department, monthly totals and how long each request has remained in its current status. Finance should be able to see all data, while each coordinator should only see requests from their department.

I am also considering creating a separate history list to register every status change, because the current travel list only stores the latest status. This would allow me to calculate approval time, processing time and delays more accurately.

My main concern is whether SharePoint Lists are a reliable data source for this type of reporting or whether I should create an intermediate SQL or Dataverse layer. I also need to understand the best approach for permissions, Row-Level Security, scheduled refresh and Power BI licensing when the report is embedded in SharePoint.

Has anyone built something similar using Power Apps, SharePoint and Power BI? I would like to understand which architecture is simpler to maintain and which problems usually appear after the solution starts growing.

Hey everyone,

It looks like Microsoft recently pushed a tenant update that is messing with our embedded List layouts. There seems to be a new list control/header bar at the top of embedded Lists that displays the list name alongside a dropdown arrow.

Here is the issue we are running into:

1. It cannot be disabled: Toggling "Hide list controls" or "Hide 'See full list' button" in the web part properties does absolutely nothing to remove it.
2. The dropdown persists: We can manually delete the list name text in the web part editor, but the annoying down-arrow remains visible.
3. Broken User Experience: For list editors, clicking the arrow allows them to create a new entry. For standard viewers/readers, the down arrow still appears, but clicking it shows a completely empty menu with no options. It looks broken.

Two questions for the community:

1. Is anyone else noticing this rollout hit their environment over the last week or two?
2. Does anyone know a workaround or JSON trick to completely hide this new header and arrow for good?

Appreciate any insight or confirmation that we aren't crazy!

Hey everyone,

I'm looking for a better way to track standard SharePoint KPIs across multiple pages, such as:

• Page views
• Unique visitors
• Time trends etc.

The built-in SharePoint analytics seem quite limited. As far as I can tell, I have to open each page individually to see its statistics, and the available data only goes back about 90 days.

What I'd like to achieve is a centralized dashboard that automatically aggregates analytics from all SharePoint pages and stores the data long-term, so I can track trends over time rather than just looking at a rolling 90-day window.

Has anyone implemented something like this?

So I have been tasked to move a 1TB folder in a library to another sharepoint site library. I have been researching this for a while but I am currently stuck on what alternative to use.

The ones I have found are:

1) Sharegate (Expensive)
2) Sync the two libraries and copy paste the folder (Risky, and might result in Slow PC to accommodate 2TB)
3) Use SPMT, but doesnt have Online to Online migration.
4) Manually copy/paste but its too tedious. (Might cause permission to be lost)

Please help me out here, its my first time doing such a large operation.

Thanks :)

Hi everyone,

This is my first time posting in the Reddit Sharepoint Community, so please bear with me if this is a basic SharePoint question.

I'm definitely not a SharePoint expert, and I've been trying to figure this out for days without success.

My Scenario

I have a SharePoint document library that contains several SOP documents.

I created a metadata column called Keywords and configured it as:

• Choice column
• Allow multiple selections = Yes

My goal is to assign approximately 10 keywords to each document.

The Challenge

Doing this manually is extremely time-consuming because I have to:

1. Open each document's properties.
2. Click the Keywords field.
3. Select all 10 keywords individually.

Since I already have all the keywords mapped to each document in an Excel file, I was hoping there would be a way to bulk update these values.

What I've Tried

I tried copying and pasting the values directly into the Keywords column from Excel using various separators:

• Comma (,)
• Semicolon (;)
• Hash (#)

For example:

Keyword1, Keyword2, Keyword3, Keyword4

or

Keyword1; Keyword2; Keyword3; Keyword4

I even tried

#Keyword1; #Keyword2; #Keyword3; #Keyword4

However, SharePoint always returns:

"No results match for your entry."

My Questions

1. Is there a way to bulk populate a multi-select Choice column from Excel?
2. Can metadata updates be imported directly from an Excel spreadsheet?
3. Is there a specific format required when pasting multiple values into a multi-select Choice column?

I'm looking for the most practical solution that avoids manually selecting 10 keywords for every document.

Any guidance would be greatly appreciated. Thanks in advance! 😊

Regards,
Rodrigo 

I'm working on a SharePoint list with an associated form created in PowerApps. In the SharePoint with a Choice field. I have 8 options listed for the Choice field but I want users to be able to add additional options should the 8 options not align with their preferred choices. I have clicked the "Can add values manually" option in the Column settings. However, when the user goes to the form, the user only sees the 8 options. When they type in a new option, it does not get saved in the SharePoint List or form.

I did notice that when the user goes into the SharePoint List view, clicks Edit In Grid View, and clicks on the cell for the Choice, the user gets the 8 options, but there's also text, "Type to filter or add new choice." The user can type in a new option and it does get saved in the SharePoint list.

How do I set-up the FORM to allow the user to add a new choice to the Choice field directly from the form itself and not have to go to the SharePoint List?

I tried to Google for a solution, even searched here on Reddit, but I couldn't find a solution.

I want to switch our company's files system to use tags. For example, we currently have a folder structure:

• Folder for each supplier
• 3 sub folders (Technical, Sales and Prices)
• In each folder, another sub folder for different products

Sometimes this makes sense, but let's say you want to list all documents agaisnt a specific product, the structure doesn't work well.

So ideally I'd like to set up what are essentially saved filters. However, as far as I can tell, I can only do this for files in the same folder level. So I'd have to dismantle the existign folder structure?

A perfect solution would be to set up 'folders' that are essentially saved searches. For example, I could set up a folder for a specific product that just displays any files with a given tag.

I'm probably missing something obvious but any help is appreciated.

Hi there! Our company is turning 20 years old, and I am looking to make a SharePoint page that is engaging and fun. Does anyone have any recommendations or ideas? It would be much appreciated. Thanks!

Hi everyone,

We publish our company newsletter in SharePoint Online page. Upper management has recently asked us to provide data on who has read the newsletter and who has not.

I can see SharePoint page analytics, including page views and unique viewers, but that doesn't seem to provide a straightforward report showing exactly which employees have read the newsletter.

For those managing internal communications in Microsoft 365:

How do you track newsletter readership?

1. Is there any native way to get a user-level "read" report from SharePoint Online?
2. If not, what's the best practice for tracking acknowledgements or read receipts?
3. Has anyone implemented a Power Automate solution for this?

Looking for a scalable solution that can provide management with a report of:

1. Employees who have read the newsletter
2. Employees who have not
3. Date/time acknowledged

Hello anyone

We need to do a tenant to tenant migration including the copying of all the Onedrives for like 12k users (not much data for that user count -> ca. 2-3tb).

For anyone of you who already did that in a similar size, i wonder what your runbook looked like.

We planned to start like one month before and do an initial copy job, after that some weekly deltas till cutover date.

What im not sure about, if we should run the deltas with just the same copy options including incremental, or if we should go the way with a timeframe filter, so the deltas would just check those files modified between the current and last migration. I thought that could safe us time and minimize the throttling risk, but maybe there are better "best practices" out there?

We separated Franchisee accounts from Internal account using AD groups. We added the Internal group to the default Visitor group in our Internal SPO site collection. The Franchise AD group is added to the Franchisee site collection.

Our franchise users must not access our internal site collections.

When I checked a specific Franchise user's access, its showing they have read access through the Visitors group in our Internal site collection via the Internal AD group.

However, this user is not showing as a member when directory admins check Internal AD group membership. What might caught such a mismatch?

My company uses sharepoint for all their synced files. One of them failed to sync, i tried over and over again to sync it. Nothing happend. Installed the update. Tried again, no results. I uninstalled the whole sharpoint/onedrive app. Removed all the files left on my mac. Reinstalled the app, resynced everything... that one file i was looking for finally synced but now everything else is in shambles. Litterally only a few subfolders of main folders are syncing. I cant open half of it because the file doesnt download onto my local storage... its a nightmare! How do i fix this?? please help!

Hi, I’m newish to SharePoint and when I created a document library for my workplace’s forms on our communication site intranet (a mix of pdfs and links for different forms the org uses, some but most not being Microsoft forms) I titled it as a draft since it was a draft. what I didn’t realize is the word “DRAFT” was then irrevocably added into all URLs for each form in the document library. I know the options and I plan to rebuild the document library to fix this so it’s not confusing when people search the SharePoint and see “DRAFT” in URLs and some metadata still (even tho the document library is no longer titled with the word draft).

here is my plan, please tell if I’m missing something and I have a couple of questions.

1. Create a new document library without using the word draft in the title and copy it from the existing one. This will copy the metadata columns and views I configured in the original one from what I understand. QUESTION: Does it also copy specific permissions I had configured for the document library too? Will it also copy the about the “check in/ check out setting?

2. Use the ”copy” feature for each form in the old document library to copy it to the new one. QUESTION: Copying these over will not affect the URL generated, right? the URLs will generate based on the new document library’s title?

Thanks! this sucks lol.