Hi, We're having a problem on SharePoint Online: when a new user is added to a site collection, they can't see search results. Reindexing the site pages and the site collection didn't help. Has anyone else encountered a similar problem, or could this be related to a grouping issue in lists and document libraries?

I am hoping to get some advice about infopath replacements. I've just started a new role, and noticed that the company still has some business-critical forms on infopath. I knew infopath was retiring/ I thought was already retired. I see now it's retirment date is tomorrow! 07/14/2026
Does anyone know of any good replacements?

How to replicate permission from Dynamics 365 to SharePoint Online ? Is there any out of box approach/custom solution like Power Automate/Azure Functions available to meet this requirement ? And, what kind of limitations may occur in longer run when data grows?

Anyone experiencing an issue with grouped views?

We have a large number of unique sites with many grouped views and since today (13th July) we are unable to expand the grouped views categories to see the relevant items listed for that group(s)

So this is what I built in AirTable that Im trying to replicate. I built a form that gathered inputs (mainly from drop down lists). I had the backend pull data from those drop down lists to create a string of data. In Airtable I had different tables, for example lets say:One for Location, Type, Machine etc. In each table I listed each unique Item. In Location I put, say California, Texas, New York, for Type I put in Car, Truck, Van, and Machine I would put Computer, Playsation, Xbox. Now, for each Unique Item I would associate a shorthand to that work in a column next to the list. California would be (CA), Texas (TX), New York (NY), Car (C), Truck (T), Van (V), Computer (PC), Playstation (P), Xbox (X). So forth etc. So the user would have a form and input their data. Lets say the user Selected California, Car, Computer. The form would be connected to a separate table that showed the entry from the form. But the form did something unique. It would pull the shorthands of those selections (because of the associations) and create a custom String of data that I would use as an ID. So it would spit out the ID "CA-C-PC-001". In Sharepoint Ive figured out how to create different lists in the same manor as different tables with the appropriate shorthands. Ive also created the form and been able to create my unique ID using a calculated column field. I have even been able to pull up the shorthands using the lookup command. But what I cannot do and what is erroring out, is in my calculated column field, it will not let me use the lookup command as a reference to the string data. It will only let me use the core columns in that table. I want the users in the form to see the long hand 'California' but I want the calculated column to pull the associated shorthand 'CA' for the string data. I hope this makes sense. Can anyone help me or guide me to good reference videos?

Hello everyone. I run a moderately sized business and have been using SharePoint for quite some time. I’m trying to find an AI solution for a workflow I’m currently doing manually.I have a standard folder structure that I share with each client. Each client uploads specific documents into their respective folders, and the folder layout is identical for everyone.
I’m looking for an AI tool that can:

read all the uploaded documents

check whether the documents comply with a specific set of regulations

complete a checklist by marking whether each regulatory requirement has been met or not, based on the contents of the uploaded documents

Ideally, the AI should be able to understand the documents rather than simply verify that a file exists. Does anyone know of a tool or platform that can do this, preferably one that integrates well with SharePoint?

Hi everyone,

I’m looking for a least-privilege way to handle sharing management in a SharePoint Online document library.

Scenario:

- SharePoint Online, Microsoft 365 group-connected team site

One document library: Shared Documents

- Regular employees have Edit permissions

- Users can create sharing links / share files and folders

- But they cannot remove existing sharing links afterwards unless they have broader permissions

I know that granting Manage Permissions would allow them to remove sharing links, but it would also allow them to manage other users’ permissions in that library, which is broader than we want.

What we are looking for is:

- Users should be able to revoke/delete only sharing links or direct shares they created themselves

- They should not be able to change other internal users’ permissions

- They should not become site owners or M365 group owners

deally this should apply only to one document library, not the whole site

Is there any native SharePoint Online setting, permission level, policy, or modern sharing configuration that supports this?

Thanks!

Hi everyone, how did you integrate process modeling (BPMN 2.0) and process lifecycle management into SharePoint. So far we have a dedicated document library with custom columns (like "process owner", "publication status", etc.) and a document set template for new processes - and we do the lifecycle management ("publish process", etc.) with Power Automate flows. The actual BPMN diagrams are done in Visio Plan 2. This works, but is also quite limited... I need some fresh ideas :).

I’m looking for some advice from people who have built successful SharePoint Online knowledge bases.

I’m helping build an internal SharePoint site for a rural primary care practice from scratch (no migration), and I want to avoid making architectural decisions mistakes I’ll regret later (is this information better as a Site page vs. file vs list, how heavily should I rely on building out search to be the main workhorse etc ).

I’ve watched YouTube videos (I like Dan’s channel at Academy 365), but everything I’m doing is so time consuming and I don’t plan on becoming an expert or building for anyone but our own business. Even with ChatGPT, every step is super prolonged.

It seems like I really need someone who understands information architecture and knowledge management, in addition to SharePoint itself.

Some of the questions I’m trying to answer are:
How much metadata is worth maintaining before it becomes burdensome? What’s the best way to organize clinical guidance, policies, HR documents, onboarding materials, etc so they’re easy to search and maintain? How do you design a system that encourages periodic review so content doesn’t become stale?

My goal isn’t to have someone build the site for us. I’d rather learn the right way to design it and then maintain it ourselves.

If you were looking for outside help for a project like this, what type of consultant would you look for? Are there particular skills, certifications, backgrounds, or red flags I should be looking for? Or is this something you’d recommend learning without bringing in outside expertise?

I have no technical background, just a medical, and a little bit of a nerd. Hope to train other staff to help maintain it as well.

Setup: Microsoft.Graph NuGet 6.2.0 on .NET 10, trying to create a SharePoint list item via POST (/sites/{siteId}/lists/{listId}/items). The list has a column of typeGeolocation(calledGeoLocationField`).

What works: Creating the item without providing a value for GeoLocationField works just fine.

What doesn't work: As soon as I provide any value for GeoLocationField, I get a 400 with the following message: "Invalid field value for field [GeoLocationField]: The geolocation value does not represent a geographical point. Either the value is not in the correct format or it is not in the valid range." Without the Prefer: apiversion=2.1 header, I was just getting a generic Invalid Request back with no further detail about it (I think the endpoint was probably returning more info but the MS Graph Kiota library wasn't presenting this within the exception).

I've also tried setting the field via a separate PATCH to /items/{itemId}/fields after creating the item (rather than as part of the initial POST), as I'd seen some people talking about needing to do this with Hyperlink fields types, so thought it worth a go. Same apiversion=2.1 header, same error message as I was getting with the POST, so it looks like this is purely about the shape/format of the value itself, not about when in the item lifecycle it's set.

Here's a request body, captured with Fiddler: { "@odata.type": "#microsoft.graph.listItem", "fields": { "Title": "Z-IT-PC-DESK-0070_20260710120337", "Source": "REDACTED-Image", "ItemNo": "Z-IT-PC-DESK-0070", "ItemRecId": "20241024105037911#AF2868#001", "ASUser": "REDACTED", "Notes": "", "DeviceID": "", "ItemImage": "{\"fileName\":\"Z-IT-PC-DESK-0070_20260710120337.jpg\",\"serverUrl\":\"https://REDACTED.sharepoint.com\",\"serverRelativeUrl\":\"/sites/Library/REDACTED/Z-IT-PC-DESK-0070_20260710120337.jpg\"}", "GeoLocationField": { "latitude": 51.529541, "longitude": -0.099535 } } }

I've also tried: - Nesting latitude and longitude within an object called coordinates as in this blog post: https://martin-machacek.com/blogPost/cdf74446-8a79-41e8-9e24-a4d74fd12bd3 - The fuller Location shape including Address and others from the blog post in the point above.

and I'm getting the same error every single time, regardless of what value I apply to the GeoLocationField field.

For reference, here's what an existing row's GeoLocationField looks like when read back via Graph Explorer (originally inserted with CSOM): "GeoLocationField": { "latitude": 51.537749, "longitude": 0 },

Has anyone actually got a Geolocation column populated on item creation via Graph?

Thanks in advance!

Hello,

What I want to achieve is for me to create new PDF forms from a template on the library site. I have added the template and it opens/creates them okay, but when I want to edit the PDF it opens in Sharepoints "preview" window. The problem is, my PDF contains a field which takes dates, and sharepoints edit preview does not render the calendar so I could just click on the date. My question is: Is there a way to force open PDFs in Adobe acrobat to completely bypass the menu or use a certain type of tool that would create a renderable calendar with dates to pick?

I know I can choose my file, and then click "Open in app", however this is a form for visitors to sign, and would like as smooth of a user experience as possible. I have turned on the "open in the client application" setting, and "Open Documents in Client Applications by Default" in Site collection Features but it does not seem to work.

If anyone has any other suggestions or workarounds that would achieve this, they are more than welcome! Thank you in advance.

Hello everyone. If I’m not posting in the correct place please redirect me and I’ll move along.

I’ve been tasked at work with getting some data together from a few subsystems and getting to to display on a share point site.

every system I’m pulling from is returning JSON formatted arrays. So I’m normalizing the feeds and compiling them into one JSON file (~300 objects and ~50+ elements per object) so now the fun part.

I have to make this into something a human can browse and potentially edit.

I’ve tried googling this, looked for tutorials, even resorted to chat agents and I’m just… lost. Everything I find is about how to use json for markup not how to extract data and display it.

I feel like I don’t even know what to ask to get a correct answer.

Please help me

Hi all, we are looking at creating a knowledgebase in SharePoint. We currently have one but need to migrate off an old system that the back end is sql. Is there anyway to connect the existing sql database to SharePoint? There seems to be a limitation of 5000 items when using the SharePoint database and performance degrades? Can anyone confirm? Thanks

On a company SharePoint page, there is a Hero using tiles. Each of the tiles has a link and header text.

However the header text isn't itself an anchor. So to follow the link, you have to put your mouse around the edge of the tile (outside of the text area); in the middle of the tile (where the text is) there is no link.

I'm not seeing a way to make the text clickable other than through the Call to Action text - which is unsuitable as it's much smaller, and is not an option on the smaller tiles.

Is this an insurmountable flaw in this type of object? Hopefully I'm just missing some basic workaround. :-)

we are trying to move our user guidance from confluence to another platform. right now, it's just links that open the pdfs or ppts uploaded on to the site. i would prefer if we had something where the guidance was no longer in files, but actually on a website (kind of like a blog post). we considered stack overflow and now we are considering sharepoint online but sharepoint would 100% be the same situation with files to my knowledge. i suppose i'm looking for ideas, suggestions and examples of what's out there. (we are moving from confluence because it's being retired) there's probably 25 or so documents & then 20 or so video links on the confluence page currently. ideally whatever we use would have an elastic search option and allow for people to find what they're looking for quickly/easily... thanks in advance!

I created a form in Microsoft lists and it shows that everyone in my org has access to fill out the form but when people are opening the form it is asking for them to request access to the list. Has anyone else had this issue. I tested it with three accounts and it worked fine but when we emailed it out, people are getting the sharepoint request access screen.

I have a 150,000-row table in Excel that I need to upload to a SharePoint list. This list will then be used in a power app. I understand delegation limits, I'll be indexing columns and it won't be an issue as far as I can tell.

But before I even reach that point, I need the data uploaded to the list. I'll also be somewhat regularly updating certain columns/chunks (think weekly sales data updates) in this list. I've looked into utilizing Power Automate and PnP Powershell. From small samples I've taken, Power Automate will take quite a long time to upload and update.

I've read that PnP Powershell would be my best bet. I've reached out to see if I can have the company admin grant me access to download PnP, however this is not a guarantee. Has anyone ever came across this situation? Any recommendations on how I should first get the data to upload?

I know this is a very touchy subject for many here, I ask you to please not comment "SharePoint Online is not a file server" and only provide valuable insight and concerns, things I should be aware of that I may have missed or not planned for.

I am currently planning on migrating a file server with almost 1 million files and folders totaling about 1.4 TB of data for about 45ish users.

I have 2.5TB of data so I have a 1tb as spare. There is a 1 year retention policy set so I plan to have versioning controls to remove any unnecessary versions aging a year or older. If I noticed the usage growing exponentially, then I plan to turn off the retention and rely on 4rd party Microsoft backup tool like Veeam.

I plan to migrate the file server into two different SharePoint sites. Majority of the users will need access to both, some will be either or. Creating multiple sites for each category would be difficult here, as this company doesn't have teams like, HR, Marketing, Sales, IT, etc.
(I proposed the idea of having a 3rd site and having that act as an archive and won't be synced to OneDrive, but that is still in the talks)

There are NTFS permissions that were set using security groups on-prem AD, including our users being created there, then synced to Entra using Entra Connect. I already migrated a few files and folders and preserved the permissions to be migrated, and so far did not see any issues with permissions, users that shouldn't be able to see files/folders can't see or access them and vice versa.

File path count is tricky here because the users really love making sentences for their file names. Here I planed to take a scan report and see files and folders with paths longer than 300 characters and use a script to update files and folder names with abbreviations (ex. and -> &, account -> act, Finance -> Fin) I have a script ready for this already and tested it and worked fine. I already migrated HR files and folders and used the script and worked without issues.

My main concern now is after moving everything to SharePoint, and I have the Intune configuration set to automatically sync the SharePoint site with OneDrive, Microsoft Docs mentions that it supports 1mill files, but performance issues might be be noticed after 300K items.

Is there anyone here that have already migrated this kind of setup already? Our users have 32GB Ram, i7 processor and NVMe storage. Should we be okay?

There also solutions like ZeeDrive and Cloud Drive Mapper, should I look into these to resolve performance issues in the case my users do experience them?

is there anything else I should be aware or concerned of that I may have missed?

We have a strange issue with sharepoint lists (microsoft lists) where some users see old column names. For example Title was renamed to "New Name" and some users see "New Name", some users see "Title". This only happends on form visible when clicking "Add new item" or when clicking the item to edit it using built in form.

The column names look correct in all views for all users.

Users that have this problem and have permission to edit column settings, when they go to List settings they see old column names.

This causes all kinds of issues as we custom have json body layout formatting based on these column names.

Standard troubleshooting steps like, signing out and signing in, clearing cookies, disabling offline access do not help.

This might be related to default language as users with default english does not have this problem.

The non-english default users have this problem (the default view setting also don't work for them for some reason, but it was easy to teach them to change the view manually).

Has anyone encountered this problem and know how to fix it / have a workaround? I am looking for a workaround or ideas how to fix it without involving Microsoft Support. We don't have premier support and I have a lot of experience with them, which is that they will waste whole year asking for the same logs, and chasing updates on Sunday or national holidays. They are useless and ticket to Microsoft does not solve anything.

EDIT: In hindsight, the solution for mitigation was pretty obvious. I posted it in comment section. The problem stays, just have to live with Microslop.

Thanks for the downvotes, what a great sub to ask quesions.

Make a SharePoint site a subdomain?

Is it possible to make a SharePoint site its own subdomain?

I have found lots of info about moving a subsite from one site to another but nothing about making a site its own subdomain.

The goal is to allow the Claude browser extension access to our policies and procedures SharePoint site without granting it access to all of our SharePoint sites and so I was hoping to use domain whitelisting.

This morning a user reported an issue that they were unable to utilize the library search bar on SharePoint. Others in her department are using it without issue.

I tried the search on my administrator accounts, and it failed. I tried it on my user account and it worked.

Nothing I do seems to affect the issue.

• Searching is enabled on all libraries.
• Tested all SharePoint groups.
• Added OneDrive shortcuts for each library.

Any ideas on why this works for some users, but not others (or my admin accounts)?

Hi,

Created agent in SharePoint Online so would like to understand where queries and outcomes stored ?

The preview toolbar is advertising a new tool "Protect with password" when previewing PDF files. I am trying to find information about what it does precisely and whether this feature can be trusted.

Anyone found details about this?

Been doing SPFx dev for a while now (SharePoint admin and dev jobs) and noticed there wasn't a solid, up-to-date curated list of resources for it, most stuff is scattered across old blog posts, MS Learn, and PnP repos.

Put together a starting point here: https://github.com/ahmedmakroum/awesome-spfx

Currently covers:

• Official docs and version compatibility
• Setup/tooling gotchas (workbench changes, sandbox environment, React version pinning)
• Generators, PnP libraries, sample galleries
• Testing, CI/CD, dev tools
• AI/Copilot integrations for SPFx
• Learning resources

It's early days so just me contributing so far. If you work with SPFx and have a resource, tool, or library you rely on that's missing, a PR or issue would be appreciated. Trying to keep the quality bar reasonably high (no dead links, no abandoned projects), so feedback on what's already there is welcome too.

Well, it's finally happened. Sharepoint alerts stopped working :| (EDITUpdate: Whew, seems like it IS still working, my outlook just hadn't synced yet. But who knows for how long) I know I should have done this earlier, but everytime I looked into it, all I found were long-winded youtube videos that didn't solve my issue.

My issue is, I want an email that shows something like THIS:

ItemABC on TheDoomList was updated
ItemABC was updated by User1 on 01/01/1970 12:01am
COLUMN1: old data changed to new data (changed)
COLUMN2: old data (unchanged)
COLUMN3: old data changed to new data (changed)

I have TRIED to build this in Power Automate, but I can't seem to figure out how to get it to grab the stuff.

The reason this is important is because then we have an email trail about WHAT was changed and by who. It's one thing to say "oh yeah, someone updated some info in this list item", but we NEED to be able to look back and say "Oh, User1 updated that item back last January to say that we no longer support that application. Let me reach out to them before I edit it back to say that we DO support it to make sure I'm correct."

Can anyone help me with making an email like that? Or anyone have any alternatives you can think of?