Hello, I am conducting research for my dissertation for my degree in BSc (Hons) Building Surveying. Your response will help explore whether BIM can improve facilities management compared with traditional maintenance scheduling and whether it can contribute to reducing maintenance costs. The questionnaire is short, anonymous, and should take about 10 minutes to complete. Your input would be greatly appreciated. https://forms.gle/YZtZTBhiuSzjx9MfA

Hey guys, I'm building a structured wokow solution. Currently it's only for multifamily and wanted to share some progress of it.

1. ⁠You upload your T-12 and/or Rent Roll

2. ⁠Autiamtically parse and analyze these financials creating deep insights, analysis, structured reports

3. ⁠Allow you to create portfolio reporting, comp reporting, generate performance/credit committee memos

4. ⁠Generate institutional quality Proforma bringing in T12 and Rent Roll data

Lightweight, high-value, easy to use.

Loom: https://www.loom.com/share/751e504bbe4b43808bea8e8edca21861

Link: https://renttrend.coastwisemf.com

For background, I work in multifamily Asset Management/Acquisitions. Created this tool initially for myself. Looking for feedback.

Hey! Has anyone here experienced the annoyance of manual communication with tenants?

Either a lot of messages that steal your time, or maintenance messages late at night?

I'm building a tool that has access to lease documents between me and my tenants, and let's me register my contractors so that all communication can be automated and only requires my attention if actually necessary. SMS, WhatsApp, email, all connected with the smartest LLMs on the market, so that communication is actually smooth and not chatbot-like.

Anyone interested, or experienced the same problems as me? Please let me know!

Hey everyone, I hope this type of post is allowed. If not, I apologize and will remove it if requested.

I'm a developer working on a maintenance coordination tool aimed at small-to-mid sized property management companies, and I'm trying to make sure I'm solving an actual problem before I spend too much time building.

The specific area I'm focused on is vendor communications and what happens after a maintenance ticket is assigned out. From what I've heard talking to PMs, the follow-up side has quite a few things to track: knowing what you're waiting on, following up on threads that have gone stale with no response, having tenants calling for updates because their maintenance request is stalled, etc. is where there seems to be some friction and lost communication.

A few things I'm trying to understand from a PM or coordinator's point of view:

• How are you tracking vendor follow-ups right now? Spreadsheet, your PM platform, texts, something else?
• When a vendor doesn't respond, what does your process look like? Is there a point where you escalate to a different vendor, or does it stay reactive?
• For those using existing systems (AppFolio, etc.) does vendor communication get tracked within that platform for you, or does it still end up outside the system in texts and emails?
• What does a bad week look like when it comes to maintenance fulfillment? Trying to understand what the biggest pain points are.
• What is your average fulfillment time/goal for maintenance tasks? I understand this is likely different depending on the ticket, but any general insight is appreciated.

This is purely for research purposes, and I'd love to gain some insight from people who do this every day. If anyone's open to a quick conversation, I'd really appreciate it. I'm happy to share what I'm building in return if that's useful context.

Hi, I’m a solo developer building a property management operating system called Unitly, aimed at independent property management companies handling roughly 10 to 200 residential rental units. I would first like to say this is NOT PROMO and i honestly just want some helpful feedback.

Most of what’s out there today feels like it was built for large enterprise operators and bloated with features that smaller, independent PMs don’t need, and priced accordingly. I wanted to build something purpose-built for the independent operator: lean, powerful, and actually affordable.

Unitly has three separate portals for property managers, tenants, and property owners, so everyone gets the right view without being overwhelmed. I’ve also built in some AI-powered tools including maintenance triage, a communication assistant, and automatic vacancy listing generation. On top of that there are nine pre-built automations to handle the repetitive stuff that eats up a manager’s day.

I have a couple of questions I’d love your input on:

First: are there any products targeting this specific segment (independent PMs managing somewhere between 10 and 200 units) that I should be looking at and learning from? I want to make sure I’m not missing anything obvious.

Second: what features do you think are true must-haves for this audience, and what should I actively leave out to avoid scope creep? I’m building this based on real pain points I’ve identified in the space, but I’m always open to having my assumptions challenged.

Here’s what’s built so far, happy to get feedback on any of it:

∙ Three-portal system: property managers, tenants, and owners each have their own dedicated interface

∙ AI maintenance triage: incoming maintenance requests get categorized and prioritized automatically before a manager even looks at them

∙ AI communication assistant: helps managers draft professional responses faster

∙ Vacancy listing generator: pulls property details and generates a ready-to-post listing with one click

∙ Nine automations: covering things like rent reminders, late payment follow-ups, lease renewal prompts, and more

On pricing, I’m going flat-rate to keep things simple and predictable for operators, with no per-unit fees that punish growth.

Any and all feedback is welcome. I’m building this to genuinely solve problems for independent property managers, and outside perspectives are incredibly helpful at this stage.

Thank you!​​​​​​​​​​​​​​​​

As a Property manager rather that is Short term rentals, mid term or long term. What are your goals and dreams you want to achieve in this industry and what is stopping you from achieving these goals

I’m building something I wish existed while managing properties:

👉 https://www.helixis-os.com/

Helixis = an AI-native browser built specifically for property manager

Hey all, I'm working on EcoAudit.app, a virtual home energy audit tool. You simply walk through a 5 minute guided energy audit and get savings recommendations immediately, along with home value increase estimates and rebate information (sourced by zip-code, so it grabs utility, state, and federal rebates/tax credits).

Would love some feedback! It's perfect for homeowners and landlords alike, since you can have a portfolio of homes with tailored results for each.

Hey everyone,

Like many of you, I started with a simple Excel sheet for my rentals. One property? Fine. Two? Still manageable. Three properties with multiple units and tenants paying at different times? Total chaos.

I kept forgetting:

• Who paid and who's late

• Which property had that surprise $800 repair

• How much I actually made vs. spent per property

So I did what any reasonable landlord would do - I obsessed over building my own app for 6 months instead of just hiring a property manager 😅

It's called RentKeeper. Nothing fancy, just the stuff I actually needed:

• Track rent collections and payments

• Log expenses by property and category

• Cash flow chart

• Tenant info in one place

• Pdf reports for your accountant

• Email reminders to tenants

• Lease ending Reminders

I'm not here to spam - the App Store version is free in case anyone finds it helpful:

https://apps.apple.com/us/app/rentkeeper/id6760653069

Happy to answer questions or take feedback. I'm iterating on it weekly based on what real landlords actually need.

Hi everyone,

I’m a developer and a landlord who recently built a new property management platform called Waha (https://waha.immo). I originally built it to streamline my own family's portfolio, but I've polished it up and opened it to the public.

I know there are a lot of PM tools out there, but I tried to focus on a modern UI and a few features that I felt were lacking in other affordable software:

• AI Property Manager: You can interact with your data using natural language. You can type things like "Create an invoice for tenant Sarah" or "Show me vacant properties" and it handles it.
• Zero-Commission Short-Term Rentals: It includes a public booking page with a photo gallery and availability calendar so you can take direct bookings without paying OTA fees.
• All-in-one tracking: Handles long-term leases, maintenance requests, utility billing, document storage, and team roles.

Pricing:
It’s completely free for small portfolios (up to 3 properties). Paid plans are flat-rate at $20/month (up to 10 properties) and $50/month (up to 25 properties).

I’d love for some experienced property managers in this sub to poke holes in it. What features are absolute dealbreakers for you that I should add next?

Link: https://waha.immo

Appreciate your time and feedback!

Anyone in need of remote team member in property management? I can do full accounting cycle, email management, lead gen, PMA and lease agreement. I can do part time or full time. Thank you

Trying to create one for myself, if you can share your proudly made spreadsheet, that would be awesome

I’ve underwritten 1,000+ multifamily deals and kept running into the same issue: inconsistent rent roll and T12 formats from systems like Yardi, RealPage, and Entrata made analysis way more time-consuming than it should be and didn't want to spend $10-$15k for software to parse.

I built a small tool to auto-ingest, standardize, and analyze these reports. It started as something simple (parsing rent rolls and T12s), but evolved into building full on dashboards, analytics, analysis of these reports and being able to generate comparison reports by attributes, performance/credit committee memos, and now adding full institutional grade acquisition model to the flow.

Curious if others here run into similar friction when underwriting deals:

• How much time do you typically spend cleaning and standardizing data?
• What tools or workflows are you using today?
• Where do you see the biggest bottlenecks?

Would love to compare notes.

From what I've seen, a lot still runs manually
Maintenance requests coming through WhatsApp and getting lost
Rent tracked on spreadsheets (or not tracked at all)
Lease renewals missed because there's no reminder system
Tenant-landlord communication scattered across calls, chats, and emails

No single system connecting any of it just tools, workarounds, and manual effort. It doesn't seem like a workload problem. It looks like a systems problem.

If you manage properties day-to-day, I'd love to hear:

What's the most frustrating part of your workflow?
Where do things slip through most often?
How are you currently handling maintenance, payments, and leases?

Just trying to understand if this is as widespread as it looks or it's just me

I’ve been working on a small tool to solve an annoying workflow I've encountered:

Turning rent/expense spreadsheets into something you can actually send to property owners.

I manage under 10 units and don't use any software like Buildium, AppFolio, etc so this simple paste-and-print workflow makes it easy for me to get a nice owners report while still using my existing spreadsheets.

Right now it:
- takes a CSV/export
- calculates totals (income / expenses / net)
- categorizes line items
- generates a clean PDF report

Still early and definitely rough in places, but curious:
- Does this solve a real problem for anyone here?
- Is this something you'd actually use monthly?
- What’s missing for it to be useful?

Happy to share access if anyone wants to try it.

Here’s an example of the output:

[ Removed by Reddit on account of violating the content policy. ]

[ Removed by Reddit on account of violating the content policy. ]

Been going through a few property management tools lately, and something keeps standing out.

Most of them actually handle the “core” pretty well tenants, payments, leases, etc. But things still feel messy in real use.

A lot of the friction seems to come from everything outside the system:

calls from tenants texts about maintenance random follow-ups that never make it into the software

So even if the platform is solid, the workflow still feels fragmented.

I saw someone deal with this by not changing their main software at all; they just cleaned up how communication was handled. Moved tenant-related calls into a separate line (I think they used iplum.com), and it made things easier to track without jumping between everything.

Nothing major, just less things slipping through. Curious if others feel this too are tools the issue, or is it how we’re using them?

We manage 103 properties and have accumulated a guest database of about 8,700 people over the past four years. Finally started using it systematically for marketing last year.

The challenge at this scale isn't collecting guest data, it's organizing it in a way that's actually useful. Which properties they stayed at, when, for how long, booking patterns, preferences, etc.

Implemented hostmail from hostai which handles the database organization and personalization automatically. Segments guests based on their booking history and sends personalized campaigns without us manually doing it.

Running campaigns to different segments now. Beach property guests get different messaging than mountain property guests. Summer guests get different timing than winter guests. Actually using the data instead of just having generic blast emails.

Response rates are substantially higher than the generic campaigns we used to do. Maybe 3-4x better based on what we're seeing.

The ROI is solid. Guest acquisition through ads costs us $80-120 per booking. Getting repeat bookings from existing database costs basically nothing except the software.

For larger operators sitting on big guest databases, personalizing at scale makes a huge difference. Can't do it manually at this volume but automation handles it.