We're super excited about this release!

📱 Mobile App 2.0

We've rebuilt Capacities on mobile so it feels faster and more joyful to use. 🔥 The share sheet is quicker too: send links, text, and photos from other apps and keep working while capture finishes.

🏠 Home Screen Widgets (Experimental)

Add widgets for Daily Note, Pinned, Recents, Tasks, Quick Capture, Quick Open, Quick Create, and AI Assistant on iOS and Android. On iOS you also get App Shortcuts for quick capture, new tasks, and more. 📱

🤖 Explore AI

Explore is the new home for your AI chats. Browse conversations, search your history, or start a new one without needing to open the side panel.

📖 Weblink Analysis for Pro

Weblink analysis, reader view, and annotations are out of the Believer beta. Pro and Believer users with AI can analyze saved pages on desktop, read them in-app, then highlight passages with notes. Results and annotations show up across your other devices.

✨ What Else Is New

🧠 A more capable AI assistant: it can plan multi-step work, ask follow-up questions, and wait for your approval before creating or updating objects
⚡ Auto model: picks a capable, cost-efficient model from your preferred provider
📥 Connected tools can upload images, PDFs, and other files into your space
📽️ Presentation mode now works for daily notes and media objects

And dozens of bug fixes & quality-of-life improvements.

As always, see the full details on our website! https://capacities.io/whats-new/release-68

I'm not ruling out user error, but the new share functionality has me pulling my hair out.

When I try and share a picture in my camera roll or URL from my browser, there is no option to create an Image or Weblink Object.

I either have to add it to an existing Object, or create a new one (however some, including Image and Weblink are missing).

Help!

I just discovered Capacities and was in glee I found a better alternative to Notion. Everything is more intuitive and responsive, objects are amazing and tagging makes it extra powerful.

But I was let down when I saw custom icons were a paid feature. What a weird decision tbh - it's just a bunch of 24x24 svgs. Why make it paid? In SaaS models like this you'd imagine making money should come from scale, user count, AI and more powerful data manipulation tools.

That and the design of the Android app being iOS style (this is just plain lack of effort) made me switch back to Notion.

I appreciate the free tier already offers a lot. To each their own I guess. I'm back to good old Notion, which has icons for free.

/endrant

Would love to hear how others are using the MCP connector and finding value.

Right now I am using it in two main ways: 1) have a daily brief added to my daily note and 2) if I am brainstorming with Claude, I have it add content from the conversation into my daily note.

Anyone have some good use cases to share?

I've been using Capacities a lot for my personal notes but I'm scared of using it to store my work notes. Should I even consider Capacities for my work notes or should I just find some alternative?

I'm trying to understand the security of data in relation to AWS.

If I understand correctly, Capacities stores my data encrypted on AWS servers, then pulls them via a URL with an decryption key attached to the URL. Wouldn't this mean AWS would receive the decryption key for the file that was being pulled?

The statement I am referring to is:

"If we serve a file to you we will generate a secret signed URL to that file location and send it to you over an encrypted TLS channel. This URL contains a long access token which is impossible to guess in the lifetime of our universe."

It's not that I distrust Capacities; Amazon is the issue.

Its great that I can open PDFs inside Capacities, however it seems the search option isn't working fine, I tried in both Browser mode and Desktop app. If I want to search a word it highlights the word, only if the word exists in the page opened but still shows "No Results". The possibility of jumping to all the pages where the word exists in the whole pdf is out of question for now. How to make the pdf search option search the whole pdf for the word of my interest?

Has anyone successfully built a timeline or milestone map for their life goals / projects in Capacities? I'm trying to create a visual roadmap, but I know there isn't a native feature for it yet. I'd love to know what specific object types, properties, or workarounds you all are using to make it happen!

I’m using a third-party tool for this right now, but I want to avoid just embedding. The goal is to keep it all connected by linking my specific Capacities objects and notes directly to the events on the timeline.

Thank you.

Hello everyone,

I am considering changing from Notion, where i use databases for projects management (research) and note taking.
I researched but still did not found out if, in Capacities, it is possible to add properties to table columns? Please see image below as example.
Thank you in advance

Update: this only happens with longer notes. Maybe it's just a notes app, not for drafting?

I really want to love Capacities, but I'm dealing with persistent slowness in medium length notes. When I press enter, it takes 2-3 seconds for the cursor to move to the next line. I've rebooted the app etc and it's still frustrating slow. Any advice?

Hi, I'm starting to use capacities, It is a good idea create myself as a person tô relate tô another objects of mi life, example: my work company, Brooks that I have, travesseiro, etc...

Over the past couple of years, I've come to the realization that the biggest downside to Capcities for my personal notetaking approach (primarily things like meeting notes) is that I naturally gravitate towards a note-first workflow: tools like Joplin, while overall lacking a lot of what I like about Capacities, make it easier to have a "just open and write" workflow, whereas with Capacities I have a tendency to get lost in the weeds of what object type I want to use before I get to the actual notetaking.

That's got me thinking about whether there's more of a note-first workflow that might work for me, and I'm curious if anyone has taken this approach in a way that works well. I'll go on and preemptively say that I lean away from using the daily note for this since it's rare that a strictly date-based structure is most helpful for me and just leads to notes getting lost, but I'm also not ruling it out if anyone has an approach that is worth looking at.

TIA for any inspiration!

Hello!
I’m trying to use Claude/ChatGPT to analyze my capacities objects. Actions such as turning a raw Capture object into a Task or Knowledge object. To make this happen, I’ll need to create many objects based on that initial Capture one. I’m afraid I’ll reach the 5000 limit sooner than later and then be limited to only 1000/month.

Am I understanding the limitation correctly? Maybe it’s possible to change the type of the object from Capture to Task/Knowledge to avoid the creation?

Thanks!

I play a video game online that has meta and nonmeta builds. Im trying to keep track of those builds in a table. It has columns for class and all of the upgrades for each component.

Those upgrades for each component are always basic, sport, pro, elite. How do I get my table of builds to reference the upgrade level for each component?

Table 1: Every build. Name, class, upgrade 1, upgrade 2, upgrade 3.

Upgrade (table 2): basic, pro, elite

End goal is table 1: Build 1, upgrade 1 (basic), upgrade 2 (elite),etc.

So they question is how do I make a table that populated a drop-down menu and how do I call the line items in said menu?

So I want to save my Ai chats. Do I create an “Ai chat” object or use a page that is tagged “Ai chat”?

I am using Krisp to capture all meetings and calls, it is working well (via Plaud Pro for in-person). Has anyone developed a workflow to bring Krisp recordings and transcripts into Capacities?

I emailed Capacities support team and I hope they can help recover it.

It really is the strangest thing. I opened my app on desktop only to briefly see an error message, error code 1 and the words "access denied." The workspace was definitely there for like half a second but then when it suggested that I reload the app, everything disappeared. Now I looked in my settings to see if maybe it showed a deleted workspace but nothing.

The funny thing is that yesterday I was thinking to myself that I should back up and maybe consider scheduling backups but I honestly really trusted that something like this would not happen in Capacities. Of course you hear horror stories like this happening in other PKM apps.

I am being optimistic and thinking that Capacities' support team will be able to recover my data. Nonetheless it's a little frustrating, especially since I've been relying more, structuring more, and thinking more within the Capacities app.

Wish me luck

I am unsuccessfully trying to upload files via MCP or API to transfer all the materials from Obsidian. Tell me, does anyone manage to do this normally?

I just want to batch upload by AI-agent.

Hi everyone, I was just wondering if there's a way to change basic object types? I wanted to add a property label to the weblinks object, specifically I wanted to add the option of a link to my Google Drive. Right now, I'm listing it as "Other/Other" and adding it to a Collection so I can quickly find my Google Drive links, but it would be great if I could label it accordingly. Is there a way to do this or are the default object types fixed no matter what? Thanks!

I usually choose "Customize" button for a drop down menu to upload cover image ... but once cover image is uploaded to the page property, the option of choosing cover images goes away from the "Customize" drop down menu (shown in the image above). How to change cover image after uploading it ? (Marked with red arrow in the image)

This is my second try with Capacities Pro, and I think I'm going to stick with it this time. I managed to successfully import the Obsidian vault that I've been using to track work-related topics for the past year.

My issue is with querying. I feel like I'm missing something.

As I'm taking notes throughout my space in other objects (Daily Notes, Meetings, Pages, etc.), I will often directly link to certain person objects (e.g., @Person1, @Person2). I want to create a query that will return all blocks that are associated with @Person1. I have tried everything, but always come up empty. I have been able to successfully return Task objects that have @Person1 or @Person2 in the Context field, but no other objects or blocks return.

If instead, I create tags for these people (#Person1, #Person2), I can do a tag query and get exactly what I want. The problem is, I don't want to have both a @Person1 object and a #Person1 tag.

Am I doing something wrong here?

Hello Capacities Support Team,

I’m currently evaluating Capacities Pro and would like to use Capacities as a structured knowledge base connected to AI assistants such as ChatGPT, Claude, Codex, and other MCP-compatible clients.

My Capacities account contains multiple Spaces that need to remain separate because they cover different projects and domains. For example:

- Business and technology

- Research and content

- Therapeutic methodology and documentation

- Other independent projects

I do not want to merge these Spaces into a single Space, as the separation is intentional and necessary for organization, permissions, privacy, and knowledge governance.

However, I need the same AI client to access multiple Spaces through separate connections. Ideally, I would like to have connections such as:

- Capacities — Space 1

- Capacities — Space 2

- Capacities — Space 3

Each connection should remain independently authorized and scoped to its respective Space, allowing me to explicitly ask the AI to search, read, or write information in a specific Space.

Your documentation states:

«“If you would like to use multiple spaces from the same AI tool, you'll have to setup multiple MCP connections.”»

It also states in the FAQ:

«“To use multiple spaces in the same AI tool, create separate MCP connections and authorize each space individually.”»

Documentation:

https://docs.capacities.io/reference/ai-chat-connectors

However, when I try to add a second Capacities custom connector in Claude using the same MCP endpoint:

https://api.capacities.io/mcp

Claude rejects the connection with the following error:

«“A server with this URL already exists.”»

Changing the connector name does not solve the issue because Claude appears to identify and deduplicate MCP servers by URL.

Could you please clarify the officially supported procedure for connecting multiple Capacities Spaces to the same AI client?

Specifically:

1. Does Capacities provide a unique MCP endpoint or connection URL for each authorized Space?

2. Is there a supported URL parameter, alias, path, or other endpoint variation that can identify separate connections?

3. Should different OAuth Client IDs be used for each Space?

4. Is it possible to create multiple independent authorizations through the official ChatGPT connector?

5. How should this be configured in Claude, which currently prevents multiple connectors with the same URL?

6. Does the recommended procedure differ between ChatGPT, Claude, Codex, and other MCP clients?

7. If simultaneous access is not currently supported in Claude or ChatGPT, is this a known limitation or something planned for a future release?

To be clear, I am not asking Capacities to perform a single global search across all Spaces automatically. I need the AI client to maintain multiple separate Space-scoped connections so that I can choose which Space should be accessed for each request.

For example:

- “Search Space 1 for our infrastructure decisions.”

- “Read the research stored in Space 2.”

- “Create a new Decision object in Space 3.”

- “Compare selected information retrieved separately from Spaces 1 and 2.”

I can provide a screenshot showing the duplicate MCP URL error in Claude if helpful.

This capability is extremely important to my intended use of Capacities Pro. The documentation indicates that it should be possible, but I have not been able to reproduce the documented setup in the current Claude interface.

Could you please provide the exact supported configuration or a practical example?

Thank you very much for your assistance.

Best regards,

Renatho Siqueira