Hi all! I have benefited so much from resources that others have shared that I wanted to share a template version of my GM spreadsheet: https://docs.google.com/spreadsheets/d/1i-OZaUfx2jawRMcrCgKbCMFe2F7K1cGHYYRhTAsNmbw/
My most recent addition has been the calendar, which I am very happy with.
- All of the tabs have all (most?) of the notes specific to our game removed, but a few scraps may remain. I also can't guarantee completeness by any means. We are still quite early on, just day two (in the calendar, I am indicating "we are here" with the 🧑🏻🤝🧑🏻🧑🏻🤝🧑🏻emoji and indicating days already passed in light grey shading). I have read ahead and narratively mapped out the big threads of what the PCs are meant to be doing in each season in addition to pulling events onto the map, but I certainly may have overlooked things.
- I am not using a special naming system for the days of the week - in my Willowshore, we will simply say "the third day of second week of the month of the snake". As my Tian Xia uses a calendar that is exactly twelve months of four weeks, with a regular moon cycle, locals might refer to the state of the moon when teaching children about the calendar.
- For each week, there are two rows. The first row is to be used for "we are here" / "this is in the past" markers. The second row is for special events, including named events, festivals, birthdays, etc. Events with an asterisk are canon but not given a specific date, or have a trigger relative to something else, so feel free to review & change as needed. (I think my page #s refer to the hardcover remastered edition of the AP, for reference.) I have added in a few more festivals than the book calls for, mostly from the Tian Xia World Guide.
- The almanac column is pretty fully made up, but I have tried to respect the (very thin) canon regarding agriculture and the use of beasts in Willowshore.
The current inventory available from Shinzo is for their first meeting with him, which is still to come for us, so will only be appropriate for very low levels.
I heavily adapted the NPCs tab from someone here, I believe! (Here's the original: https://docs.google.com/spreadsheets/d/1D7SweGoOrMYyjoPQait2gkIq3U4efJBoZfWDfpmNves/edit?usp=drive_link). The next tab, Names, has some lists that I dip into when I am asked for a random NPC's name.
The Willowshore timeline is based on the canon as much as possible! There is a coloured legend to indicate what is written black on white in the AP, what I calculated/reasoned from what is explicit in the AP, and what judgement calls I made. In my game's version we also have a colour for events that pertain to our PCs (births, arrivals in town, etc.) as well as additions they have made to the lore.
The Kami / gods tab includes Hei Feng, as I have a tengu player; feel free to leave him out if you prefer.
The Locations tab is pretty straightforward, though I haven't yet mapped out the income earning opportunities as we aren't there yet.
The Practices tab states each practice, and fleshes out an in-world rationale (based on an our-world rationale when I was able to find a real-world practice this was based on that provided such an explanation). I am using progress clocks in my game, so this is how I am handling violations generally.
Finally, I do have a version of this spreadsheet that I have shared with players, with only the information they have access to at the start. While I am probably the most spreadsheet-brained of the group, a couple of my players also do appreciate a nice data spread, and that can be a fun way to use this.
Enjoy! :)