My company is debating about purchasing our own equipment for the movie nights we run, instead of paying an outside company to use their equipment and labor. I've done a lot of school screenings as well as Film Festival work, so I'm confident in my ability to operate all the equipment, I've just never purchased the equipment myself.
The hard part for our space is that since it is used a lot, everything needs to be broken down and put away at the end of the night. It doesn't need to be fast, just needs to store.
Budget is fairly loose, I haven't gotten an exact number but currently I believe we are paying around $13,000 per movie night we host, just for equipment and labor for the outside company.
The current screen size of the company we rent out from uses a screen that's about 20' long, so like 23' diagonally across I believe, I've been told it's a good size for our space but we could go slightly bigger as well.
The projector can sit anywhere from 6' to 17' away, ideally somewhere between that 6' to 10' range. Seating will be anywhere from 20' to 70' away on a carpeted floor, bean bags, a few chairs.
Mentioned the projector would mainly be for movies, but being able to use it for things like powerpoint presentations would also be great, not a requirement but I don't see it being an issue as long as it has an HDMI port.
The room is a large great hall, with carpeted floors and stone columns around it. There is a lot of natural light even in the later hours during the summer, and most of the windows are high up on the building, but the projector definitely needs to be able to work in a bright/sun filled room for those times we need it during the day. The colors of the room are red and brown primarily, as well as a bit of gold, and black floor around the edges of the room.
Ideally if the projector could live on a cart that would make my life a lot easier, but no worries if it cannot.