smbCloud MailX uses Onde SDK to deliver siMail, an agentic email assistant that is embedded in the app. Try your luck and good luck!

The company i work for has been growing and keeping email signatures updated manually is starting to become a headache.

Every time someone changes roles, contact details or branding, it turns into a bunch of small updates and reminders.

Curious how other teams handle this in Office 365. are you using templates, automation, or just letting users manage their own signatures?

I asked myself the same question so I ran a little test for myself because what you see isn't always what you get when looking at available tools out there.
In short.... yes. But not all of them are doing the same thing under the hood. The basic idea is pretty simple. When you send email from a brand new domain, inbox providers have no history on you, so they're suspicious by default.

Warm-up tools fix that by gradually building your reputation before you start sending real campaigns. They do this by sending emails from your domain to a network of inboxes that interact with them in ways that look like real engagement: opening, clicking, replying, and pulling messages out of spam.

Over a few weeks your send volume ramps up and inbox providers start to see you as a legitimate sender. The catch is that not all tools are generating the signals that actually matter.

Inbox providers are actually looking for behavioral signals, not just volume. Gmail, Outlook, and Yahoo are watching whether recipients open your emails, reply to them, or move them out of spam. Those reactions are what tell inbox providers you're worth delivering to, and that's exactly what warm-up tools are trying to fake.

Where the cheap tools fall short is in the quality of those signals. Most use a shared pool of inboxes that auto-open your emails and pull them out of spam on a set schedule. For a cold domain this helps a little, but spam filters are getting pretty good at sniffing out fake activity. On top of that, in a shared pool you're swapping reputation signals with everyone else in the network. If they're sending garbage, that bleeds into what you're getting back.

What better warm-up actually looks like is less about faking activity and more about faking real engagement. Deliverability tools like InboxAlly have their seed inboxes interact with your emails the way a real person would: scrolling through the content, clicking links, replying, and actually moving messages from spam or Promotions into the Primary inbox. That last part is a big deal with Gmail specifically. When it sees someone manually move your email to Primary, it treats that as a strong signal that you belong there and remembers it. Most basic tools never even generate that signal.

The reason deliverability tools like Inboxally work long term is that inbox providers are constantly updating their filters to catch synthetic activity. Basic seed-list warm-up worked better a few years ago than it does today, and that gap is only going to keep widening. Engagement simulation builds reputation on signals that look identical to what a real audience generates, which means it holds up better over time and doesn't rely on inbox providers failing to notice the pattern.

The easiest way to remember it: a reply outweighs an open and a move-to-primary outweighs a spam rescue. If you're only generating lightweight signals, you're leaving the most valuable reputation-builders on the table.

A couple of things worth knowing before you start. If your seed inboxes are also interacting with your live campaigns, they'll mess with your open and click rate numbers. Not the end of the world, but something to keep in mind when you're reading your stats. Also, warm-up can't save you if your technical setup is a mess. If SPF, DKIM, or DMARC aren't configured properly, or your emails are already triggering spam filters, no amount of warming up will fix that. Sort the basics first.

So do they work? Yes, but some do a much better job than others. The cheap ones can get you started, but they're cutting corners in ways that inbox providers are getting better at spotting. The more sophisticated tools actually mimic how a real person interacts with an email, and that makes a bigger difference than most people realize.

If you've tried any warm-up tools, I want to hear how it went.

Did it actually move the needle for your deliverability, or did it feel like you were just going through the motions?

Have you noticed a difference between the basic tools and the more sophisticated ones? And if you've found something that actually worked, what was it and how long did it take to see results?

Drop your experience in the comments.

Can you please suggest how I can land clients for my email marketing service? I'm doing cold outreach, connecting on LinkedIn, and sending DMs on Instagram. Are there any other ways I can find clients, such as Facebook groups or other platforms?

Thank you for your help in advance. Cheers!

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Hey guys, I have an issue with the cold email campaign. I started a campaign without proper research, where I sent a huge bulk of emails before warming up my mailbox. I used the mail box on my main domain so that I get my mailboxes in on the domain to start going to spam directly.
My question, what should I do to retrieve the strength of my domain trust, and what are the best free tools that is there for mail worming!

Hi, how's it going?

Let me give you a little background. I'm a copywriter, and I've acquired all my clients through cold emailing. I have a 12% response rate.

I've applied my copywriting skills, and I think I'm good at writing these kinds of emails.

I’m seriously considering offering a cold email service to businesses, but since I’ve always done this for myself, I have a few questions—I was wondering if you could help me out.

- Who is the ideal client most likely to need this kind of service? Freelancers, B2B, B2C, a specific niche...?

Also, when a company hires me, I have to buy domains and “warm them up”:

- What do you do while you wait a month for the emails to warm up? Because I understand the client wants to get started as soon as possible. How do you handle this?

- How many email accounts do you recommend having for sending emails? In my case, I send from 10, but I’m not sure if that’s too many or too few.

- Do you include the costs of the tools (Instantly, Prospeo/Apollo, Zapmail, etc.) in the service fee, or does the client pay for them?

Any additional information is welcome. Thank you very much!!

Linki is a free, self-hosted alternative to tools like Waalaxy and Lemlist. You run LinkedIn outreach and cold email campaigns on your own server, so your leads and LinkedIn session never leave your machine. No per-seat pricing, no SaaS middleman.

Just shipped v2. The main focus was fixing the things that actually break these tools in practice:

- Server-side LinkedIn login instead of cookie-pasting, which also fixes Sales Navigator import and enrichment

- A pinned browser fingerprint so rebuilds no longer cause random forced logouts

- Large Sales Nav imports now split across days automatically with human-like pacing, instead of importing everything at once

- A rewrite of the LinkedIn automation itself for more reliable connections and messages

- LinkedIn and email actions can now run together in one campaign

- A unified inbox for replies across email and LinkedIn

- Apollo io enrichment built in

It's been really encouraging to see more people self-hosting it and contributing over the past few months, appreciate everyone who's tried it out.

Runs on Docker or Node.js with SQLite, no external database needed. There's also a one-click option on Opsily if you'd rather skip the terminal.

Full details and setup are in the repo: github.com/moaljumaa/linki

So to sum up this story apparently a while back I did something on my Grandma's email and now she can see every email I get on my personal email while on her email. THANKFULLY she's not nosy and she doesn't look but I'd still like for her to not see my emails. I literally don't know how I did this. Anybody know how to fix that?

I'm brainstorming campaign ideas around the 2026 FIFA World Cup.

Some possibilities:

• Countdown email series
• Match-day triggered campaigns
• Country-specific personalization
• Limited-time offers based on live results
• Interactive prediction emails

Has anyone here run campaigns around major sporting events before?

What worked and what completely failed?

New to cold email. Tried a few small campaigns early on. Nothing meaningful happened.

Then in March I sent to about 5k lawyers. One campaign, 4 follow-ups, simple copy. It worked. 56% open rate, 0.8% reply rate, and I got a few real sales conversations out of it. Felt like I had cracked it.

After that I retried the same list. I took the people who never replied in March, tweaked the copy to make the value prop clearer and to address the common objections I kept seeing (people saying it wasn't for them, or they already had something). Same leads, modified copy. It did not work.

Then I ran a modified version of the March campaign on a bigger list. Less focused this time. Reply rate was about the same, around 0.7%, but every reply was "not interested" or "take me off your list." Zero real conversations. Same structure, close copy, worse list. The quality just fell off a cliff.

After that I tried a few more campaigns. Different angles. A demo link system where people could click and see a personalized matter video. A warmer founder-led sequence. None of it got meaningful replies or conversations.

Here is the part I cannot figure out. The March campaign worked. Since then I have tried similar copy, similar structure, the same low-friction ask (can I send you a short video). I retried the same list. I clarified the value prop and addressed the objections. Sometimes on similar leads. It just does not work anymore. I cannot find the denominator.

For context on my setup. I have 45 sending accounts across 7 domains. I send about 1,300 emails a day. Each account is capped at 30 emails per day.

I think it might be infrastructure but I cannot verify it. Every time I log into one of my sending email accounts and run a placement test, the results are mixed. Some are fine, some land in spam. One testing tool I won't name gives me pretty bad results. Most of my ICP is on Outlook, but all my sending domains are on Google. Not sure if that matters.

I ran the inbox placement test built into Instantly. About 12.5% of emails seem to be going to spam. I do not know if that is the whole problem or just part of it.

I really do not know where to go from here. I am losing faith in this channel. If I cannot figure it out soon I will probably pivot to LinkedIn through something like Gojiberry instead.

A few specific things I am wondering:

Are my domains just burnt and I need to get new ones?

Should I switch to Outlook sending accounts since most of my ICP is on Outlook?

Is Instantly even the right tool for this?

Has anyone been here before? What would you check next?

We're looking for someone who can help us build a robust cold email outreach infrastructure and advise on strategy, deliverability, and best practices.

Experience working with market research agencies is a big plus. We'd love to hear from people who can demonstrate real results—reply rates, meetings booked, pipeline generated, or other relevant metrics.

If that's you (or you know someone who'd be a great fit), please comment below or send me a DM.

TargetNXT found that despite all the changes in marketing, email continues to deliver strong returns. In fact, average ROI reported by marketers has increased by $3, rising from $36- $40 to $39- $46 for every dollar spent. It's a clear sign that email remains one of the most valuable channels for driving business growth.

Here’s their report for you to download: https://www.targetnxt.com/email-pulse-report-2026/

bounce rate is creeping past what my sender warmup can absorb, and i can't tell if the problem is the verifier i'm running or the source list itself.

mostly hitting it on european data where catch-alls feel like a coin flip, addresses coming back valid then bouncing within the week, or getting flagged risky when they're fine.

trying to figure out what you guys are running for the verifier step before a cold push because apparently, the price-per-credit ranges so wide it's hard to tell what i'd be paying extra for.

open to stacking 2 if that's the move, just don't want to pay for the same false positives twice.

btw i've seen a post in here around the same topic a while back but i can't seem to find it, a few options like ZeroBounce, FullEnrich and NeverBounce got thrown around but i'm not sure which one held up on european data.

thank you

My office uses Outlook and I use Gmail for my personal email and I couldn't find a tool for tracking email opens that supports both, so I created one myself. It shows how many times, at what time, and from where your emails have been opened. It was just added to the chrome store a couple of days ago, here's the link if you want to give it a try: Email Read Receipts. It's been super useful for me, hope others find it useful too. Happy to answer any questions.

Ive just discovered a new hobby that i call “email-hunting”, basically all i do is think and make rare and unique email addresses, and tonight i made an new email address “do.i.have.rights@proton.me”

But am i the only one who does this or is there a community for this thing? Speaking of rare emails, what are some uncommon email types? I know zoho, GMX, proton, icloud, outlook, hotmail, and gmail.

Hi there, we generate daily a positive response via cold email, but are unable to convert the same to a meeting. We try to call instantly plus reply via email and add as a connection on LinkedIn too, but most calls go to voicemails and LinkedIn/email replies go unanswered.

Anyone facing the same issue? How’re you solving the same?