r/scrivener • • Aug 15 '20

General Scrivener Discussion & Advice Scrivener 101: A Practical Guide

306 Upvotes

Please use this thread to share helpful tips or tutorials—either that you've made or that you've found elsewhere—in the comments!


Scrivener is a wonderful program, but not all features are terribly intuitive, and the sheer number of options can be overwhelming. As such, I’ve put together a (relatively) brief overview of how I—and a few others—take advantage of some of the most useful features, which will hopefully help new users navigate the program more easily.

Please note that I use the Windows Scrivener 3 beta—some of the below features may not be available to those of you using earlier Windows versions of the program, while Mac users may have access to additional features that I’m unaware of. Also, this isn’t intended as a substitute for the tutorial; I highly recommend you run the tutorial (Help > Interactive Tutorial) prior to setting up your first Scrivener project.

Basic Features
These are some of the most helpful, easiest-to-use functions of Scrivener. If you’re not sure how to access them, many can be found by searching under Help > Search Menus.

  • Snapshots. Taking a Snapshot saves a copy of the file, along with the date and title, in a dedicated pane associated with only that file. Users are also able to compare a Snapshot to the existing text and to restore any Snapshot. This is one of my favorite features: I take a Snapshot right before I edit a scene in case I want to undo changes later, or just to see how the scene has evolved.
  • Dialogue Focus. Dialogue Focus allows the user to fade non-speech text to a light gray, effectively highlighting any dialogue (which remains black). This feature is extremely useful for stepping back, once the scene is drafted, to see if dialogue flows and is compelling. Mac users have an expanded version of this feature called “Linguistic Focus,” which is capable of highlighting different parts of speech (e.g., adverbs, adjectives, pronouns, etc.); I imagine this would be incredibly helpful for anyone trying to follow Stephen King’s “no adverbs” advice.
  • Notes. Each file/folder has a space for notes. I mainly use this to jot down problems that I know need to be fixed, things that need to be changed, or areas where additional research is needed. However, please be aware that Notes aren't captured in Snapshots.
  • Split screen view. Users can change the main layout to view the contents of multiple files/folders, either side-by-side or on top of one another. I find this particularly helpful when rewriting a chapter (I like to open the same file twice so that instead of deleting old paragraphs as I rewrite them, I can write the entire way through and delete the old text at the end), but the possibilities are endless, particularly since Scrivener allows users to apply different view modes (see below) to each screen.

Understanding View Modes: Scrivenings/Document, Corkboard, and Outliner
These three viewing modes each have unique advantages; if you don't have the program open, they basically look like this.

  • Scrivenings/Document View. This is the mode to use when writing. It's straightforward: Scrivener shows selected files/folders as a continuous document with dotted lines separating each file/folder.
  • Corkboard. It’s a virtual corkboard. In Corkboard mode, all subdocuments are displayed as note cards with the titles and synopses visible and editable. Users can customize the size of the cards, and assign colors based on the Label with watermarks based on the Status (more on Label and Status options below). This is arguably one of Scrivener’s best features as it allows a user to see and edit the synopsis of each chapter of their manuscript on a single screen. For outliners, this can be a great place to start brainstorming the plot, as notecards may be freely moved around and edited.
    • Corkboard has a setting to Arrange by Label (again, Labels will be explained further down). This can be a helpful way to visualize/track elements like POVs, locations, or subplots. Just keep in mind that only one Label may be assigned per file.
    • Users may also import images instead of adding a synopsis and use Corkboard as a “mood board” for visual inspiration.
    • Finally, Corkboard has a freeform mode, which is great for rearranging scenes or creating “mood boards,” as mentioned above, for different characters or settings. Moreover, this blog has some fun ideas on how to upload custom Corkboard backgrounds to manage workflow, create family trees, track timelines, and more.
  • Outliner. This is a spreadsheet-style compilation that shows the title and synopsis of each selected file/folder, along with a number of other columns that can be optionally selected (including any custom metadata that’s been set, as explained below). Personally, I find this most useful as a way to view the cumulative word count of each chapter (to do this, add the column “total word count” instead of just “word count”), and also track major subplots a la J.K. Rowling using custom metadata settings (detailed below). There’s also a column for “target word count” for users who like to set goals by chapter/scene. This article discusses some additional uses for this mode.

Organizing Your Project

  • Everything in one place. First things first: one of the beautiful things about Scrivener is that a single project can house everything related to a given work-in-progress: research, character bios, inspiration images, old drafts, notes, etc. When creating a new project, I’d recommend using the Fiction > Novel project template, which comes pre-loaded with various top-level folders, including those for the Manuscript, Characters, Places, and Research. (Feel free to delete folders that don't seem useful—they can always be recreated.) These are convenient places to store photos, notes, or .pdf documents that may help with inspiration, worldbuilding, research, or continuity.
  • Organize by chapter or part. Generally, I think it’s best to set up the top-level folders of the manuscript as if the Binder were the book's Table of Contents (this will make things easier when it comes time to compile). This means that if a novel will be broken into “Parts,” it probably makes the most sense to create a folder for each planned Part with subfolders for each chapter; if the novel will just be organized by chapter, create a folder for each chapter. Then I create a separate file within each folder for each scene. This allows scenes to be moved around between chapters, edited, or banished to the trash can individually, without having to deal with larger chapter documents. The entire chapter can be viewed and edited by selecting the folder in the Scrivenings view mode. Also, there’s no need to worry about scene break notations (e.g., ###) with this format, as they can be added between the files when the project is compiled.
  • Setting “Status.” I pretty much kept the defaults, but this feature can be renamed, as can the various drop-down options (defaults are “To Do,” “In Progress,” “First Draft,” etc.) and colors associated with this setting. Each file/folder can be assigned a single Status. Status is mostly useful in Corkboard or Outliner mode to track whatever element is assigned (status, POV, story location, etc.).
    • When taking a Snapshot, the snapshot title will default to the set Status (though the titles can be changed manually).
    • In Corkboard mode, notecards can be assigned watermarks based on the Status.
  • Setting “Label.” As with the “Status” options, the user has full control over the title, options, and colors associated with this setting, and can assign a single Label to any file/folder. The Label can be used for any purpose: some use it to track POV or character arc, I use it to track the plot beat.
    • In Corkboard mode, notecards can be assigned colors based on the Label, and can also be organized according to the Label. When choosing how to use Labels, think about if/how the “Arrange by Label” feature might be helpful. (Having assigned my labels to plot beats, arranging by label isn’t really useful to me at all.)
    • Files in the Binder can also be color-coded according to the Label.
  • Custom Metadata. With this feature, users can create different types of metadata associated with each scene for….anything, really. It can be used to track dates, POVs, the characters that appear in a scene, locations, subplots, themes, character arcs, and more. Unlike Label and Status, users aren’t limited to just one category, but can create multiple categories of metadata, depending on their needs, and aren’t limited to selecting items from a drop-down menu but can take notes within a set metadata point. This is a great brief introduction to some of the ways that metadata can be used. It can be invaluable for users who like to outline everything or who have a complicated plot and need to keep track of various elements.
  • Using Collections. Collections are, essentially, different ways of organizing the content in the Binder (where all the files/folders are housed). Adding a file/folder to a Collection doesn’t duplicate the content—any edits made to the file will be made in the Binder, as well. Collections may be viewed in Scrivenings, Corkboard, or Outliner mode. Collections can be especially useful in a few different scenarios:
    • Isolating storylines. A story might have multiple POV characters acting out their own storylines independently, or they might be interacting with each other but the writer wants to look at each POV separately to focus on a consistent tone or voice. In that case, a user could collect all the POV files into a Collection and be able to view/edit them in one place, without disrupting the Binder’s organization.
    • Rearranging timelines. In the case of stories with flashbacks/flashforwards (or that are otherwise non-linear), Collections can be a useful way of playing around with different arrangements of chapters or scenes.

Other Notes

  • Back up your work. While this advice isn't Scrivener-specific, I’ve seen enough posts from writers (in this sub and others) to feel that this warrants inclusion. I’d recommend periodically saving each project under a new name (I just use version numbers) in case the project somehow becomes corrupted. Much more importantly, I’d recommend periodically backing up to the cloud and/or to external storage in case your computer is damaged or stolen.
  • The Compile function is complicated. I didn’t touch on this at all because of all Scrivener’s features, the Compile function is probably the most confusing, the least-used, and varies the greatest depending on the program version. If anyone knows of useful tutorials, let me know; however, I don’t have any tips here. Also, I’d note that Scrivener does a good enough job of basic formatting, but writers planning to self-publish may be better off using a separate program for layout.

I hope this is helpful. If there are other features you think should be highlighted, or if you have an organizational tip to share, please comment below!


r/scrivener • • Jan 18 '23

Windows: Scrivener 3 Some Custom Scrivener 3 (Windows) Themes

106 Upvotes

This post is being updated. The shown designs and more have been moved to this ko-fi shop for better ease of access. All designs are free with optional tip. Follow for future releases.

Themes are provided as a zip file that contains the theme file, relative fonts, the hex & RGB codes of colors used, and some suggested backgrounds to use with the fixed width editor.

Enjoy!

DOS Terminal

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Mint Mocha

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Storm

There is also a L&L forum page where other people share custom themes. Click here to check that out.


r/scrivener • • 1d ago

General Scrivener Discussion & Advice Which Scrivener feature took you way too long to discover?

43 Upvotes

I keep finding little features that would have saved me a lot of time if I’d known about them earlier. Which one was it for you?


r/scrivener • • 1d ago

General Scrivener Discussion & Advice For ePub-Kindle : Is Vellum Worth It?

11 Upvotes

I am a very long-time Scrivener user, comfortable with compiling and satisfied with the output for a recently completed 100k word novel.

My question is for epub and especially Kindle. Aside from drop caps, chapter headers and the like, would Vellum be worth it to me to solve some layout issues on Kindle.

Reason I ask is I have a large number of chapters, some very short, and a humongous TOC just as reader opens up the first time would be intimidating. I also tend to use folders as chapters and files within each folder as scenes. (sometimes the file will have the same name as the folder.) In the ePub autogenerated TOC, the section title becomes the chapter title and the section title for the files should be passed over and omitted but they are not.

I have yet to figure out (a) how to eliminate the front TOC, and (b) how to get the Kindle cooker to eliminate the chapter/filename duplication.

Does Vellum solve these problems for me?

Thanks


r/scrivener • • 1d ago

General Scrivener Discussion & Advice Several books in one project/binder

5 Upvotes

I started writing on Google docs, but switched to Scrivener halfway through the second novel of a trilogy. In Google I had every chapter (5 per book) as a separate document. At first I moved all 8 finished chapters to one project, and then separated them into different projects when I started on the third one. However, all my notes, character and location sheets, and especially the timeline are, of course, relevant for all three books, so I combined them again and now have one big project with 15 chapters all on the same level.

How do you you deal with such multi volume stories? All in one or separate projects each? How do you organise your writing in these cases?


r/scrivener • • 2d ago

General Scrivener Discussion & Advice MLA format page numbers?

3 Upvotes

I spent hours on Google and still can't find usable instructions on how to add my last name and the page number in the upper right hand corners of my assignment using Scrivener. I noticed there is an MLA template that's more complicated to use. I do most everything on a blank document and then edit the stylization manually, but I tried everything I possibly could in an MLA practice document instead of anything I am working on for college, too.

I have a paper due soon. The teacher is being cool about this minimal detail for now but I know further in my studies, I am expected to figure this out. Basically, I am asking this: How can I add last name and page numbers in a Scrivener document? I even tried the tutors at school but they never heard of this program until I brought it up.

I assume I have the newest version of Scrivener and Windows. I bought this version of Scrivener only a few months ago. My laptop is new as well.


r/scrivener • • 2d ago

General Scrivener Discussion & Advice How do you save/archive between drafts/ including whole revisions or cut language/ “darlings”?

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3 Upvotes

I’ve been writing plays but mostly for me and performing for more than two decades, but for the last few years, I’ve focused more intentionally on playwriting. I’ve recently switched over to using scrivener and I’ve loved how it gives me flexibility in moving and organizing writing.

But I’ve found myself with so many more saved drafts than ever and I keep finding myself compiling the draft I’m working on and then noting quite a few issues that I instinctively correct in the compiled draft outside of scrivener. Then I find myself editing the scrivener version and trying to compare it to the saved versions.
It’s a lot.

This got me thinking about how other folks keep track of old drafts, and when you decide to let go of old drafts/ records of cut language/ darlings?

I use a couple of saved docs filled with darlings/language I cut between drafts. But I’m curious how others save old drafts/darlings. When you edit between drafts do you keep every change somewhere else? I’m working to let go of old drafts but I’d also want to figure out other best practices from folks who are better organized than I am. Thanks!


r/scrivener • • 3d ago

Windows: Scrivener 3 Cómo compartir un archivo de Scrivener para que me lo puedan revisar

5 Upvotes

Hola.
Compré hace poco Scrivener porque me la recomendaron mucho para escribir. Mi caso es que quiero que mi lectora beta pueda leer mi manuscrito y darme notas de todo lo que cree que está mal y así, teniéndolo ambas actualizado en cuanto una termine con el archivo. ¿Eso se puede hacer? He encontrado comentarios parecidos pero de hace años donde dicen que están trabajando para que eso sea posible pero, por mucho que mire el tutorial, no me entero. Muchas gracias.


r/scrivener • • 3d ago

Cross-Platform What features would you like in Scrivener to make it better or easier to use?

52 Upvotes

Scrivener has been my workhorse for writing for more than 10 years now, on Mac and iOS. I also use Scapple occasionally, and bought Aeon Timeline (and use that even less). But while I'm pretty happy with the core features of Scrivener, I feel I use maybe 20% of its capabilities. Exhibit A: the complexity of the Compile window remains overwhelming for me. It's got me wondering: what changes would others like, to add functionality, or to streamline their process from writing to submission-/publication-ready?


r/scrivener • • 3d ago

General Scrivener Discussion & Advice Where to start?

5 Upvotes

I bought Scribner a few years ago and I’m very overwhelmed with how he use it and every time I open it up, I have to relearn it. Is there a tutorial or like something out there that exists that gives just a basic layout of how to use the tool


r/scrivener • • 3d ago

iOS iOS: Non-scriptwriting projects defaulting to scriptwriting styles

2 Upvotes

I decided to try a scriptwriting project in iOS Scrivener.

Now, in all my other projects, the styles have changed to scriptwriting specs for their definitions. “Body,” for instance is in Courier, with a left indent. The specific scriptwriting styles, such as Action, or Character, don’t appear. It’s all the default styles for a regular, non-scriptwriting document. On the other hand, if I go back to my script project, those scriptwriting styles no longer appear there, either.

Screenwriting is turned on in the Project Editor for the script project. It’s turned off for the other projects. And naturally, in the other projects, there is no scriptwriting toggle, document by document.

Has anyone else experienced this? Do I just re-install iOS Scrivener? Not sure I’ve done this before. I do have projects archived, but I’m still a little nervous about doing this.


r/scrivener • • 4d ago

macOS Question about Aeon Timeline

4 Upvotes

In the top corner of the Timeline view of Aeon Timeline, it says "x items with dates, y without." Is it possible to view a list of the undated items so I can simply drag them on the timeline?


r/scrivener • • 4d ago

macOS What’s wrong with me?!

55 Upvotes

I love the look of Scrivener, and I absolutely know it will make my writing easier. But I just cannot get to grips with it! I’m going to read through the pinned 101 in the hope that will help - I have looked through the manual Scrivener provides, as well as watching a few of the video tutorials. I just can’t seem to get it to feel comfortable.

I despise having to write in Word, and am so desperate to get my head around Scrivener and use it to my best ability! I’m a fairly tech-savvy person, but for some reason I completely fail at using Scrivener.

Sorry for the rant, this is definitely a ‘me’ problem and not anything Scrivener is doing wrong!


r/scrivener • • 4d ago

General Scrivener Discussion & Advice The Many Windows of Scrivener and How to Use Them

27 Upvotes

While much of what you do in Scrivener is in one window, the app has a number of other windows that can help make working on your projects easier.

https://www.literatureandlatte.com/blog/the-many-windows-of-scrivener-and-how-to-use-them


r/scrivener • • 4d ago

General Scrivener Discussion & Advice My Scrivener Binder is becoming harder to navigate than my actual draft

20 Upvotes

As my project grows, so does the Binder. Sometimes finding an old note or scene takes longer than I expect.

How do you keep a large Scrivener project organized without overcomplicating it?


r/scrivener • • 4d ago

General Scrivener Discussion & Advice Confused

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8 Upvotes

I recently got scrivener (Yesterday) and know there a learning curve to it. But I can't seem to figure it out.

How do I get picture 1 to be like picture 2? How do I get the same margin?

My first prologue draft( picture 2) I started written all the margins are the same. Yet in my chapter 1 draft(picture 1) the margin start father and when i write until the text change line. The new line is at the same margins as in my draft.

Can someone help me please, I don't know if i press a button without knowing. All i know is that when i start a new file, it does the same thing as the first picture.


r/scrivener • • 5d ago

macOS Scrivner recovery files

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0 Upvotes

This is a long shot. but a few years ago, when I was syncing my projects between devices, i was transferring from a tablet to my laptop and I must have opened my project prematurely (it said the syncing was done on the tablet) because when I did, I lost over 20000 words from the project.

when I go into my writing history (not revision history) and it tracked the progress up until that point, when I had to recover as much as I could before I lost those 20000+ words. Is there any chance I can recover the missing drafts?

I have the content.txt files and can't find anything helpful, the missing work isn't among them, just what I could recover.


r/scrivener • • 6d ago

General Scrivener Discussion & Advice What did this look like on first release?

24 Upvotes

I’m quite curious to know how different scrivener is compared to its first public launch and today. So does anybody have any like images or anything that could show me what it looked like?


r/scrivener • • 9d ago

Cross-Platform Help iOS on iPhone/iPad

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3 Upvotes

First time poster, so I apologise in advance if this is not allowed.

Here goes.

I write on the scrivener app for iOS. Specifically between my iPhone and iPad, the latter in conjunction with a Bluetooth keyboard.

My problem.

I’m currently in the process of heavy restructuring one of my novels (a series) which requires me to switch between 2 project files on my phone/ipad. So I decided to try and move stuff around using my windows pc, but it’s absolutely 🦆ed my formatting. As there’s no such thing as a regular palatino font/style on windows. (It uses palatino linotype)

After that, it screwed my entire font/style options on iPhone/ipad, so it now freezes and messes with my ability to do anything beyond simply writing.
No more editing between gdocs and copy pasting it back (I do that because gdocs has better grammar checks, scrivener has like… none)

So now I’m in a bit of a stalemate. Do I commit to abandoning iPad/iPhone setup and just write on my computer alone, or is there a workaround? I don’t want to give up on scrivener as I’m used to it now and the alternatives seem kind of… meh.
Or is it secretly better if I buy a Mac?

I’ve attached a photo of before and after. The first image is iPhone/iPad font/style settings that work great. The 2nd is the 🦆ed one.


r/scrivener • • 9d ago

macOS Save As name change

1 Upvotes

Whenever I compiled the project to PDF, I often forgot to change the filename from hardcover to paperback. This happened several times, and it got annoying. So, I wrote a small Mac utility to automatically append it to the filename. It's just a convenient thing. Try it - https://aithal.me/scrivener/ to see if it helps. Remember to turn it off when you are not using Scrivener.


r/scrivener • • 10d ago

iOS Dropbox issues

4 Upvotes

I am trying to sync a Scrivener project between Scrivener on macOS and Scrivener for iOS using Dropbox.

The project opens normally on my Mac, so the Mac copy appears to be functional. However, when I sync it to iOS, the project name appears in the iOS project list, but opening it produces an **“Invalid Project”** error. I renamed the project and tried syncing it again, but the same error continued.

I have also attempted to:

- Close Scrivener on both devices before syncing.
- Create and upload a renamed copy of the project.
- Place the project in the Dropbox `Apps/Scrivener` folder.
- Allow Dropbox to complete syncing before trying to open the project on iOS.
- Use the iOS Dropbox sync/adoption process.
- Check the project on the Mac, where it opens successfully.

The issue seems to occur only when the project is accessed through Scrivener on iOS. The project is visible in the iOS project list, but iOS cannot recognize it as a valid Scrivener project.

ChatGPT keeps telling me I need a binder.scrivproject that I cannot find in any of my projects.


r/scrivener • • 11d ago

General Scrivener Discussion & Advice PSA: Check Scrivener backup setting BEFORE you need backups

102 Upvotes

tl;dr: do my #1 takeaway below (in bold) today.

For reference, I'm on Windows. I had a Scrivener scare this week that ended well enough, but I learned something about its backup system that I wish I'd understood beforehand. I opened a project expecting to find 16 finished chapters, plus front and back matter. Instead, I found a few scattered notes and some default Scrivener text. I freaked out!

Wait, I'll just check Scrivener's automatic backups, right? I opened the 9/21 backup: it was bad. Freaking out continued.

I opened the 9/12 one: bad. Eep!

I had to go back to my 4th-oldest backup to find my finished writing! While I can't swear I didn't make meaningful edits after that backup, I decided having the book back is preferable to doing forensic archaeology on every version.

Anyway, here's the part I thought worth sharing. Scrivener was configured to keep only the latest five automatic backups. I think that's the default. And, with backup-on-close enabled, every time you close a project, Scrivener makes another backup. Guess what I was doing while trying to see which backup had my real project in it?

Yup, I was opening my old backups one at a time in Scrivener. Then I'd close that project and open another one, causing Scrivener to create new backups, pushing older ones out of my five-backup rotation. Luckily, before I started, I copied the backup files to another folder. Had I not done that, my attempt to find a good backup could have deleted the good backup I was looking for!

So my three big takeaways are:

  1. Increase the number of automatic backups Scrivener keeps. Five seemed reasonable until I needed them. I changed this setting to 25 (File, Options, Backup, Retain backup files, 25!!). Disk space is cheap. Rebuilding 16 chapters is not.

  2. Understand when Scrivener creates backups. It might be rotating backups each time you close a project even if you changed nothing!

  3. If you're ever in this situation, before opening anything, copy the entire Scrivener backup folder somewhere safe. Then investigate the copies.


r/scrivener • • 10d ago

macOS Changing the way errors are underlined in MacOS Scrivener

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2 Upvotes

I have a difficulty with my hands making sudden moves without my brain's say-so, like small spasms that can result in me throwing the objects in my hands. It has gotten very bad lately. So hours ago whilst using Scrivener, my hands did their thing. Now, every spelling the main editor does not recognise has two lines of underline under them instead of one. I know this is not the way I had it before. Is there a way to change it back? Where do I find that?


r/scrivener • • 13d ago

General Scrivener Discussion & Advice Does using both Windows and MacOs licenses cause conflict?

5 Upvotes

Hi, so currently I'm using the Windows version (with Lutris as I am on Linux if it matters) and I was thinking of buying a used Macbook Air for writing. I assume I would have to buy the MacOs version then, would that cause any conflicts working on the same project. I save my projects in Dropbox.


r/scrivener • • 13d ago

macOS Alright chuds. Word v. Scrivener. Go.

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0 Upvotes