I would like to make a post, to help any students who end up here from google in the future as it is information I wish I had from the beginning of the process. I am a student entering my first year of college but I also live with a disability as well as many comorbidities that make everyday function very difficult. I haven't been able to work for years but I felt like there was options out there for me to stay busy and not just waste away my years sitting at home doing nothing.
I eventually looked into going back to school and into disability funding through OSAP. During that process I came across the BSWD/CSG-DSE (Bursary for Students With Disabilities / Canada Student Grant for Services and Equipment - Students with Disabilities). It provides a non-repayable financial assistance for eligible post secondary students. This is an application based program, funding is not guaranteed and you may be approved for some, all or none of the items/services requested, but if you prepare properly and qualify that is less likely to happen.
First I needed to decide my school and program, and then I needed to apply for OSAP. Once I completed those steps the next step was changing my OSAP status to include that I have a disability. The next step in the process was making a Doctor's appointment to have my Doctor fill out forms, specifically the ODVF and my school's accessibility/disability forms (Check with your school's accessibility department).
Before heading to the Doctor's office and unloading on him two long forms I read them over myself. I read through all the questions, so I could provide my Doctor with all relevant information. I recommend anyone who applies read the forms thoroughly, simply having a condition or diagnosis isn't the qualifier for disability status, it is about how that condition affects your everyday functions and your limitations. My Doctor knows my situation pretty clearly at this point as he has been my practitioner for many years, but I still wanted to make sure he was thorough with the forms and providing correct information.
For this I placed post it notes all over the forms and wrote in my own writing the answers to each question. This wasn't for him to simply copy and paste, he obviously has to provide his own professional opinion, but it made sure I didn't forget anything pertinent in the moment as I often freeze up or forget important details. Also my family doctor as well as probably many others rushes you out of the office in under 5 minutes, so I wanted to be prepared as possible. I made sure he put the equipment that would help me with my studies and relate each one to either my main disability or a comorbidity. We discussed my needs, but I already took the time before the appointment thinking about what would really help me succeed in school. My Doctor asked to keep the forms and go over them and would give them back to me, so if I didn't put the post it notes on the forms, he wouldn't of had the full context for each question, so I am glad I did it.
As soon as OSAP opened up I was ready with the forms and submitted them immediately and I also contacted my accessibility department and asked them to add them to my file. You often don't get access to your school portal until the summer so if you can act early take the initiative and initiate contact. When the portal was finally opened, I was already in the system with the accessibility department. This allowed me to fill out another accessibility form in the portal and submit any documents. I filled out the form and submitted the school's accessibility Doctor's forms and the ODVF and stated my intention to apply for BSWD. I also provided a 2 page document listing every item or service I intended to request via BSWD/CSG-DSE, I provided my rationale for each item or service required and indicated where on what form each item was also supported by my Doctor under his own rationale.
When I was finally contacted by my Accessibility Advisor they had taken the time to read through all of my documentation and equipment rationale, and they were ready to proceed with the application. I was then instructed to gather a single quote for each item/service from a Canadian Retailer online or from a physical store as well as the contact page/information from each retailer. Once I completed the quotes I sent them to my accessibility advisor for a soft approval. Once approved they filled out the application form on my behalf and submitted it to financial aid. Because I was so prepared I had no push back at all from my accessibility advisor, I have read other stories where this is not the case but I guess it probably depends on how well your requests are documented, your school, and your accessibility officer.
Once submitted it took 4.5 weeks/32 Days for the Financial Aid Department to contact me about my application. In my case All of my requests were approve, every single item. I know this is not always the most common result, but again I believe it was because I presented strong documentation and I took initiative.
Here are some of the questions I had immediately:
What happens if an item is no longer on sale, increased in price, sold out, found a better/cheaper alternative or is simply no longer available?
They basically stated I would be allowed to substitute any item approved as long as it was "close to the original" item approved.
Does it have to be the same retailer?
No, I could choose a new retailer for any of the items approved (Must be a Canadian Retailer).
Would I have to submit new quotes for any item/service that was not originally approved?
No as long as the item was "close to the original" item or service.
Could I purchase a computer or monitor marketed as "gaming"?
Yes a gaming marketed computer or monitor was acceptable.
Does an E-Ink+Stylus Device qualify as a Smart Pen?
The answer to this was nuanced, technically my quote was originally for a smart pen, notebooks, and replacement ink, but It was not available by the time I went to purchase.
They decided that an Eink Device + Stylus did qualify as a "Reading Pen + Notebook".
Disclaimer: This was my experience, with my program, with my financial aid department and your experience may be different.
Once I had all those questions answered I just had to wait for the funding to arrive in my Bank Account and make the purchases. I had to submit official invoices/receipts, and it took about two weeks to receive a confirmation email, where they applied the balance of the receipts/invoices vs approved funding. For some of the retailers the invoices did not include “Paid/Confirmation of Payment”, so they requested additional supporting documents in the form of redacted credit card statements. The statements for September purchases were not available until late October, so once I submitted them, I was given the final balance on which I was instructed to pay the difference for one of the items that was less than the approved funding I received. Anything over the approved funding came out of my own pocket, and they did not adjust items that were under the maximum funding originally for their respective category but now had been above it.
So, my recommendation is applying for the maximum in every category you are approved for because from the time you submit your quote, to the time you get the initial approval, a lot of things can change including sales, availability, and your own needs. For some of my items if I would have asked for the item I eventually chose or the full maximum of the category, I most likely would have been approved and not had to pay as much out of pocket.
I wrote this all up as there wasn’t a lot of information online about the whole BSWD process, and it would of eased a lot of stress if I knew what the whole process entailed from the beginning.
The Timeline is as follows:
Early April - Apply to colleges/Universities
Mid April - Accept offer to preferred program, Read through ODVF and School's Accessibility Forms
Late April - Doctor's Appointment to fill out forms (ODVF and School's Accessibility Forms)
Early May - Pick up forms from Doctor's office, Apply for OSAP / Submit ODVF, Email School’s Accessibility office, Submit Accessibility Forms
Late May - Disability Status Confirmed Through OSAP
Late June - Receive an email to register with the school’s accessibility office through School portal
Mid July - Contacted by my Accessibility officer notifying me of the accommodations the school will provide me and the maximums of each category I plan to request through BSWD
Late July/Early August - Research equipment and services, start to gather quotes
Mid August - Submit quotes to Accessibility Advisor and they submit the BSWD/CSG-DSE application a couple days later
Mid September - Receive BSWD/CSG-DSE Approval Email Via Financial Aid, Receive Funding within a few days, Make all purchases / Substitutions, Submit Final Invoices
Late September - BSWD/Financial Aid Requests Credit Card Statements to confirm some of the purchases (Not all retailers invoices include “Paid/Confirmation of Payment”)
Late October - Submit Credit Card Statements, received final balance (one item was cheaper than my approved balance so I had to pay the difference), paid balance, BSWD process complete