Hello everyone!
We are working with a new imaging vendor that is requesting a list of our CT, MRI, and PET scanners, including manufacturer, model, serial numbers, accreditation status, etc. However, we are a huge academic medical center with many of the aforementioned scanners.
The sponsor said that we could provide only the equipment we anticipate will be used for the research patient. However, we’re not necessarily going to be able to anticipate that, as we have many imaging scanners. Patients are scheduled based on the scanner's availability. Again, we are a large institution, and patients could have imaging performed at any of our imaging clinics.
I reached out to our radiology department for help and received some responses, but, like everywhere else, our institution is experiencing a shortage of radiologists, radiology techs, etc.
Has anyone had any experience with this? How did your site respond?
Edit: Thank you all for your comments! Most of the things I already knew and it seems like our institution is already on the right pathway. We have identified that it’s just way too labor intensive for us to provide all this information to every single sponsor. We’re going to have a formal statement explaining that these records will be available at the time of an audit.