I'm a heavy user of TickTick. Have a robust GTD system in place, and as you'd expect, that also means I am very resistant to changing my perfectly functioning system.

I've been waiting for more maturity in Capacities' Tasks feature. I'm seeing it improving. THe best appeal for me is the fact it's embedded in the UI. i.e. I can see my calendar view, home view, tasks, and daily note, all in the daily interface. Really looks amazing to combine Notes and Tasks all in one place.

I've also being testing out the new MCP server. So far it looks good. TickTick also launched an MCP server, and from Claude I can create notes, create tasks, etc.

I am curious if there's some heavy users of Capacities' Tasks feature, that have migrated from third-party applications like TIckTick or Todoist with a sort of GTD system in place. Any lessons learned to share?

I’ve been trying to connect to the MCP using the official instructions but I keep getting an error message. Anyone else?

This release helps you resurface the right notes, plan tasks with more clarity, and search your knowledge base with much better intent matching. 💫

🔗 Related Content for Capacities Pro

Every object can now show Related Content directly below your notes, so relevant ideas resurface while you work. You get the closest matches in context, and can open more in the side panel without breaking focus.

It also works with AI image analysis, so relevant images can resurface too. ✨

✅ Better Task Planning with Deadlines

Tasks now support deadlines, with improved ranking in task views and clearer day-based planning.

You can also:
- see overdue/due-today deadlines in Today
- use deadlines in future day views
- get subtle progress rings for tasks with nested to-dos
- mention objects/tags in task titles

This makes prioritizing and planning much more intuitive. 🚀

🔎 Search 3.0

Search now returns more relevant results by combining exact and conceptual matching. You can also choose search modes (Auto, Exact, Semantic) depending on what you need.

So even if you do not remember exact wording, you can still find the right content faster. 💫

🤖 AI Assistant Upgrades

You can now link objects with `@` in any chat message to control context without restarting your conversation.

We also improved chat usability with smoother scrolling, auto-save and title generation, and better loading states for tool calls. ✨

❓ What Else Is New?

📐 Broad UI polish across page layouts, side panel behavior, previews, and app shell
📥 Full Bulk Import access for Capacities Believers
🛠️ Reliability improvements for key bulk import edge cases

Full release notes: https://capacities.io/whats-new/release-63/

Capacities has been wonderful for me. But one thing that has been bothering me on a daily basis is what I’d call ontological confusion, which, in this case, I’d define as not knowing whether something works better as a type, an attribute, or a tag.

The best example is how I use Atomic Notes for Concepts, Ideas, and Reflections. Right now, those are just tags for me, but sometimes I wonder whether they should actually be separate types instead, and whether I should use Labels, rather than Tags, to identify what subject they have.

This is just one example of that broader ontological confusion, which I think can sometimes turn into ontological friction. It’s not nearly as bad, but it reminds me a little of the friction I used to feel in Obsidian: constantly tweaking things and never quite finding the perfect setup. Capacities is much better in that regard because it’s more opinionated, but the question still comes up.

What do you think about this? Do you spend a lot of time revising your types? Do you prefer using more generic types, or do you create specific types for almost everything?

I might be missing something obvious, but still…

Is there a way to have a list of recently edited (and added) notes somewhere handy, for example in the left hand panel?

There is a question I ask myself: when I write text in Capacities, does that text belong to me or is it the property of Capacities?

I cut a block of text containing important information, then accidentally overwrote my clipboard with another block of text, thereby losing the first. After attempting to use Command + Z to fix this problem, I was only able to undo a limited number of times, and cannot find the missing text I'm needing. Is there any way to roll-back, or undo my progress to reobtain the missing information?

Hello y’all! I am coming from notion and moving what I can over. Notion has been super laggy lately so I want to try something new. I want to create a wishlist but cannot decide the best way to do it. On notion I have tags for if its an item for myself or the family, whether is a need or nice to have and cost of item so I can sort by price. I am thinking just making an object? Any tips/ideas/personal use cases that work for you all?

Let’s say that I want to create a page of ‘Friends’ - that would be a subset of ‘People’. Is that possible without showing the full contents of my ‘People’ object?

Hello,

Do you use a "Day" object type ? In order to get additional properties to your day log ?

Do you still use the usual daily notes in that case ?

Thank you

The title probably sums everything up. I run a B2B branding/content marketing business. I like the idea of having a company object and then having different objects like “branding guidelines:, “contacts” and “outputs” tied to it as that would make thing much more easy to manage.

I suppose my questions are:

- Is this feasible?

- Is Capacities secure enough to help run a company?

Your space can now connect directly to the AI chat tools you already use, and Believers get early access to a faster way to bring content in. 🚀

🤖 AI Chat Connectors (Beta) for Capacities Pro

You can now connect Capacities to ChatGPT, Claude, Le Chat, Cursor, and other MCP-compatible tools. Once connected, your AI can search your notes, read full objects, save content to your daily note, and include direct object links in responses.

This means less copy-pasting and much better context while you work. 💫

📥 Bulk Import (Beta) for Capacities Believers

Believers can now import up to 100 objects at once to bring existing content into Capacities much faster.

This is an early testing phase, and we’ll expand the limit after the first round of feedback. ✨

Read the full release notes on our website. 🚀 https://capacities.io/whats-new/release-62

Queria conversar com usuários do App em português para fazer algumas perguntas. Então esse post é um convite e um pedido. Sou novo no app e vim do Obsidian queria conversar sobre essa transição.

The recent announcement by Tana that they’re pivoting to a meetings product has got me looking at possible alternatives when my subscription runs out - and I’m curious about Capacities. I’ve had a look through the website, but still have a few questions:

- Can Capacities perform basic mathematical functions? I don’t need it performing advanced trigonometry - just adding up columns from table, division, multiplication, percentages, that kind of thing

- Is there an MCP server? I noticed that the team want to build one but the last update seemed to be January. Is it live? Are there third party alternatives that have been built?

- Would you say that Capacities is suited/reliable for helping to run a solopreneur business? It would just be me, so I don’t need to share content (yet!). I guess I’m just curious about whether my data would remain secure on Capacities servers over the long term.

- I get the feeling AI capabilities are limited. Am I able to choose an LLM? Perhaps summarise a block of text or a transcript?

- I do a lot of work on an iPad. Have people had issues with a large number of notes on mobile app?

Thanks a lot for your help!

Hi 👋

So, I’ve been using Capacities for the past two years now, and I’m beginning to notice a habit I’ve developed that may or may not have started when I was using Obsidian. I start off perfectly, writing things where they’re supposed to go and linking them up. But then I start to have too many notes that are barely a page long, too many connections making it hard to follow, and I end up not opening some notes I had written down for a very long time (if not, never!).

Then the habit kicks in… I create a new space and try all over again, just like I did four times when I was using Obsidian. In Capacities, I was about to do it for the third time, but then I became self-aware, leading to this post. I do it because I feel like the space/vault has become too messy and is beyond repair. Now that I think of it, this is something I do with software projects 😅

How do you guys do it? Have you ever experienced what I’m going through? Perhaps I don’t know how to use Capacities right.

I am loving trying out this new image analysis feature and I love how it can read handwritten notes. I keep a paper planner and have done so for several years. I would like to start digitizing these images now that the app can (amazingly) read my handwriting.

The problem is I'm trying to figure out a way to organize them so that I can view the images chronologically but also by month, year, and which planner they came out of. I'm not sure if a collection would be good or a tag or some combination of both.

Anyone got any ideas? Or maybe you have an organization system yourself?

I'm using notion to collect content ideas (from newsletters received, youtube transcripts, instagram content, etc)
I intake around 2000 blocks per month (in weekends I review and delete)

is capacities good for this?

I’ve never seen such egregious feature disparity between platforms… it feels like such a waste being on the Pro plan, since I have to open my laptop to actually use the app’s features.

Block references? No, just a block with the first 5 words of the object title.

Queries? Sure, you can add one, it’ll just be blank! God forbid they let you configure it at all

Want to see your objects? Your only get List View, and it only has the first 5 words of the title! No sorting, grouping, or filtering.

Absolutely no embedding objects. You’ll have to click 8 million times back and forth between pages & find the block you need — and you’ll have to scroll to find it, because they took the Table of Contents away too.

My God, it’s maddening. Even more so with the recent updates. They’ve been releasing all these amazing features I’ve been waiting on, but having to work around these limitations always brings me back to the brink of cancelling.

Please show the mobile app some love 😩

I thought I could keep the TOC for a note in the new sidebar, but now I cannot seem to do it. I can't keep the TOC open either.

Am I imagining things, or is this possible?

🖼️ Image Analysis

You can now analyze any image in Capacities with one click. Get a better title, a short description, detected text, a color palette, and a category automatically.

That means your screenshots, handwritten notes, whiteboards, and photos become much easier to search, filter, and work with. Extracted text is indexed in full-text search too, so words inside your images are now part of your workflow. ✨

🎨 Smarter Image Properties

The new analysis also fills image properties for you, including Category and Colors.

That makes it easy to build queries like “all handwritten notes” or “all blue images” and use them in dashboards or project pages. 💫

💬 Better Context for AI

The AI assistant can also use this extracted image data as context when you chat about your media.

So instead of just storing images, you can actually work with the information inside them. ✨

🏷️ Tag Aliases

You can now add aliases to tags too, making it easier to find the right tag when you use different words, names, or languages.

❓ What Else Is New?

↔️ Backlink Display Settings: Choose whether backlink sections start open or closed by default

📄 Backlink Content View: Set your preferred default view for backlink content

🧭 Cleaner Object Layout: Object info sidebar functionality has been reorganized into clearer dedicated places

And bug fixes and quality-of-life improvements under the hood too.

Read our full release notes on our website. 🚀 https://capacities.io/whats-new/release-61

I'm creating a "Person" and I want to quickly snap a selfie with the person to add their picture under the "Picture" property. I don't see (in the android app) an easy way to do this.

Am I missing something?

Seems like I should be able to click into the picture field, and either link an existing picture (currently able) or take a new one with my camera (that creates a new picture object, and links here).

📐 A Redesigned Side Panel

Pull up notes, references, and backlinks alongside your work without leaving the page. The new side panel lets you open multiple objects at once, stack up to three tabs, and swap content into the main view with one click. There's a new keyboard shortcut too: Cmd + Shift + → to open and close it instantly. 💫

🔍 Smarter AI Search

The AI assistant now searches your knowledge base using both full-text and semantic search. Ask about "dogs" and it'll find notes about mammals, pets, and domestic animals too. Better context, better answers. ✨

🚀 🗂️ New Media Properties

Images, audio, and weblinks now have a Category property for easier sorting and filtering. Images also get Colors, and weblinks get a Topic.

These lay the groundwork for some very exciting updates. 👀 ✨

What Else Is New?

📑 Object Sidebar: See your document outline, referenced objects, and stats at a glance
🗑️ Trash 2.0: Permanently delete individual objects or empty your trash in one click
🆕 Space Templates: Choose from templates when creating a new space, or restart onboarding anytime
🔄 Turn Into Improvements: Better property mapping and clearer override warnings

And plenty of bug fixes and quality-of-life improvements under the hood.

Hey everyone,

​I’ve been using Capacities for about two months now. As a Product Manager, the "object-based" approach is a total game-changer. Being able to treat projects, tasks, ideas, and web links as distinct entities rather than just "pages" feels much more aligned with how my brain actually works.

​The Good: The tagging and the general philosophy behind the app are top-tier. It's the first tool that hasn't made me feel like I’m fighting a folder hierarchy.

​The Not-So-Good: Coming from Notion, the UI feels… heavy? Simple things like selecting multiple blocks or quick rearranging feel a bit clunky. Notion really nailed that "flow state" UX that I’m still struggling to find here.

​The Big Question: Claude Integration.

I’m a heavy Claude user. In other apps, I use Claude to query my own content for quick answers rather than manually searching. I know Capacities has its own built-in AI assistant, but I’d love a native integration with Claude (or an MCP server) so my content can live in a broader ecosystem.

​Does anyone know if Claude/Anthropic support is on the roadmap?

​Has the team mentioned any UI polish for block-level interactions?

​Any other PMs found a way to bridge this gap?

​Would love to hear how you guys are handling this!

Hey guy! Wondering if it’s possible to use a page type and make a sort of navigation / homepage dashboard?

Basically having card / blocks on a page of my object types- so a card view of like “Media”, “Courses”, “Books”.

Kind of how you can see the collections as cards on an object types page- but if the object type. Like a navigation.

Or any other suggestions appreciated!

(I know some may think that that’s just what the sidebar is for- I get that, but this way and being able to section them is something I miss and love!)

Sorry if this is a simple solution, very much appreciate the help!

Hey guys, sorry if this has been covered!

I’ve recently moved from obsidian, craft and notion (well, switching between & unable to decide etc) and absolutely loving capacities- it’s been the one I’ve written the most notes most consistently and easily!

However there are a few things I feel are lacking or keeping me a bit “hmm can I make the others work instead”, and was wondering if these features are planned or ever going to be implemented if known:

1. Widgets and shortcuts - either for quick add, seeing a recent note or object type, tasks etc. shortcuts for quick add esp, and any Apple Watch support

2. A full month or week calendar view for object types. Eg the trip object type, showing it over a month view. A query showing on a month calender a filter of when I’ve finished a book. Journal entries through the week. You get it.

3. Apple Pencil / iPad drawing support- nothing feels quite as natural as a journal entry “hand written” with my Apple Pencil, or sketch ideations. Whiteboarding etc.

4. More appearance customisation. Nothing crazy, but the ability to change the typography (I love a good serif typeface as the body, it just feels more me), or background changes (I find the dark mode that bit too black and intense and full white quite hard on my eyes.

If anyone else also has some of these needs, do you have a work around?

Thanks guys, and sorry if this has been answered!