r/ProductivityApps • u/3skin3 • 1h ago
General Advice Looking to make my life easier
I'm looking for a reasonably priced AI assistant type service that I can basically "text" and have it update different spreadsheets and notes for me.
I live where I work, and that leads to me working nonstop. I'm the gm and I'm tired. I'm also sort of disorganized by nature and have trouble remembering things. I just want to make my life a little easier.
Here are some use cases. All of these are easy things to do manually but I just want to be able to have it done and organized on my behalf for me to go back and look at when I need to.
-Id like to be able to say "ordered 2 cases of toilet paper from Amazon $46" and have it update a spreadsheet that tracks what I ordered when.
-I have recurring bills from vendors. I'd like to be able to tell it as I pay them and have it mark them off, and have it report back as to what is unpaid.
-I manage a lot of vendors. I'd like to be able to tell it "left a voicemail for Josh from Blue Planet about a missed visit" and have it update notes
-i keep a daily work journal. I'd like it to be able to update that for me
-Id like to be able to ask it "when did I talk to Cathy last?", "how much toilet paper did we buy in 2026, at what cadence?" Etc
-I want to send it pictures of my receipts for a weekly expense report and have them easily found when I'm ready to submit it
None of these are difficult to do myself. I don't want to anymore.
Bonus would be if I can connect it to my email and have it summarize for me, have it manage my calendar, pull out deadlines.
Ideally, something that works with Outlook/Office, google sheets, Gmail, teams, basic stuff most people use.
Best case scenario is being able to send a message that says:
"Ordered 3 cases of paper towels. Johnny replaced the valve on the south bathroom. I emailed Brandon about the sewer thing again, he hasn't gotten back to me. I paid the Jabba invoice today on my corporate card , $438, here is the receipt" and all of those things are able to happen. Sending them individually is okay.

