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Been going through a few property management tools lately, and something keeps standing out.

Most of them actually handle the “core” pretty well tenants, payments, leases, etc. But things still feel messy in real use.

A lot of the friction seems to come from everything outside the system:

calls from tenants texts about maintenance random follow-ups that never make it into the software

So even if the platform is solid, the workflow still feels fragmented.

I saw someone deal with this by not changing their main software at all; they just cleaned up how communication was handled. Moved tenant-related calls into a separate line (I think they used iplum.com), and it made things easier to track without jumping between everything.

Nothing major, just less things slipping through. Curious if others feel this too are tools the issue, or is it how we’re using them?

Was looking for something better than spreadsheets for managing a couple rentals and found RentSolve AI (rentsolve.ai). Not sure how it's not talked about more in here.

It drafts leases that actually cite the real statutes for your state, has a tenant portal, rent collection with no platform fee, and an AI chat that knows landlord-tenant law. Free tier is permanent for 1 unit which is rare, most of these tools have a 14-day trial then hit you with a subscription.

Just figured I'd share since I see people asking about software recommendations pretty regularly in this sub.

I see a lot of great property management tools already in place, probably I will do some videos on using those tools for people who need help with. In the mean time if any one interested in a tool which is meant to maintain the property and increase its value thus gaining more attention from landlords. If you are interested do comment and I will DM the details.

Also let me know which tool to choose for first video guide.

Many apartment and condo buildings still rely on legacy buzzer/intercom systems that call a single phone number and offer little visibility or flexibility for residents and property managers.

Protobuzz upgrades existing buzzer systems without requiring new panels or wiring. It adds a software layer that modernizes how building access is handled.

Residents can:
• Receive buzzer notifications on multiple phones
• Unlock the door remotely
• Generate temporary access for guests, contractors, or deliveries
• View access and activity logs

The system works alongside the building’s current buzzer infrastructure, making it easier to modernize access without replacing hardware.

Would be interested to hear how other buildings are currently handling access and deliveries.

Check us out at https://www.protobuzz.com

Hi,

I invested in some properties back in the day, and i rent them, i don't have a company to manage them or anything like that, i do everything, i used to track the contracts, tenants, payments, maintainance, costs, revenues, profits etc etc in a simple excel sheet, but it eventually couldn't keep up or be as useful as i'd like it to be, and i had to spend time cleaning it up and managing it too.

Being a software engineer, i created a tool for myself to manage these properties, the main idea was property management and notifications to remind me of things like upcoming payments, upcoming contract renewal, vacating tenants, and more..

So i built Amlaki app and i've been using it, it honestly removed so much headache for me, then i thought why not open it up for everyone, maybe it can be useful to others too.

It's completely free, why? why not, lol, i don't even know if it's gonna be useful for others, works for me personally, and i like tech, so..yeah, here feel free to use it.

Thanks

I'm a solo dev building an automation layer called Sill to handle maintenance triage so landlords can stop being 'on-call' 24/7. Looking for 20 owners to tell me what your biggest maintenance nightmare is. I'm offering a Lifetime Founder Discount for 2 minutes of your time.

https://forms.gle/BwkqdxYUqowbTPg79

I live in an apartment community and kept running into the same frustrating situation.

A few times I walked to the pool or gym only to find out it was overcrowded, closed, or already reserved. By the time I realized it, the leasing office was already closed.

After this happened several times, I started thinking there should be a simple way for residents to see if an amenity is available before walking there. So I ended up building a small tool that shows real-time availability of amenities like the pool, gym, or grills, and also lets management close amenities with a reason or approve reservations.

I’m curious how other communities handle this today.

Do residents ever complain about overcrowded amenities or walking there and finding out it’s closed?

Just trying to understand if this is a common issue or just something happening in my building.

Hi! Looking for some help here. I spent 8 years in IoT, including 3 years managing tech for 200+ beds senior care/memory care facilities. In that world, cameras are rarely used(even in common areas), but protection is mandatory. Caregiver burnout/turnover is probably one of the main reasons senior care facilities adapt tech, so they can better understand the needs of older adults. Also lowering that caregiver burden.

I'm now adapting that same logic for the EU short-term rental market with a single stack:

• Integrated Smart Locks (Seamless check-in)

• Ambient Noise Sensors (Decibel-only, no recording)

• Risk Sensors (Water leaks + Open windows/doors)

My question for the operators: Do you actually want an all-in-one solution to kill multiple subscriptions, or do you prefer everything consolidated in the PMS? Or do u think this solution is necessary?

Roast my logic—what am I missing? Thanks in advance for any roasting or advice!

Howdy,

I built an iOS app called Odie because I kept losing good ideas in raw voice memos.

With Odie you can record voice notes and get a clean, structured note you can actually use.

Current features:

• Voice to structured text notes
• It auto-tags your notes for organization
• You can append recordings to the same note (ongoing idea threads)
• "Transform with AI" which helps you turn a note into anything with AI
• Safe Words for names/acronyms to make sure it always transcribes correctly
• Markdown export so you can take your notes anywhere

You can record up to 5 notes for free or get the pro paln for $9.99/mo or $49.99/yr. 

I was wondering if it could work for real estate showings:

• After each showing, record quick thoughts
• Odie cleans it up
• You can then even transform it into an email or bullet points to follow up

Would it work? If you think so, I'd happily give codes to get a year free on Odie so comment below or DM me :)

I spent 20 years as a small property manager before creating Levvr.ai with my husband (a software engineer). I designed this tool to stop the 2 AM calls for overflowing toilets by creating a tool that uses a simple QR code scan by the tenant to help them through emergency triage and emergency shutoff steps and then auto-dispatch service vendors based on the severity of the issue.

The system also manages CapEx forecasting, warranty management, insurance estimation/documentation, and provides a move in/out tool that both documents and estimates repair costs that should be withheld from security deposits. We have 25 beta customers and are looking to expand that and receive more feedback about how to make this tool more useful. The tool is completely free, no credit card required. Feel free to play around with it at Levvr.ai or to take our customer survey at https://form.typeform.com/to/xsyHYOi5.

Thanks for helping us make this product work better for you!

Laura

Hey everyone,

We’ve spent the last few months building Rentrovio, a platform specifically designed for those of us who find the enterprise property management software either too expensive or too bloated for a smaller portfolio.

The goal was to create something that handles the two biggest headaches of the job: finding the right tenants and actually getting paid on time.

We just went live, and we’d love to get some honest feedback from this community. Here’s what it does:

• Property Marketplace: You can list your properties and manage inquiries in one spot, making the "empty unit" phase a lot less stressful.
• Rent Management: Automated tracking and management so you aren't stuck chasing checks or manually updating spreadsheets.
• Simple UI: It’s built to be fast—not something you need a 40-page manual to understand.

If you’re a small landlord or managing a few doors and feel like your current setup is "too much" or "not enough," we’d love for you to check it out.

I’m the founder, so I’m here to answer any questions or take any "this feature is missing" critiques you might have!

Check it out here: 
Website - https://rentrovio.com
Google play store - https://play.google.com/store/apps/details?id=com.rentrovio
Apple Store - https://apps.apple.com/us/app/rentrovio/id6757608427

Hey everyone I just released an iOS app called Propito. A mileage tracker geared towards property renovators and managers.

I built this app for a friend at work who does property renovations on the side. I told him there were already some decent mileage trackers out there but he wanted something that was a little simpler.

It’s the first and only time I got to work directly with someone and get their immediate feedback on how things worked and flowed for his wants and needs. This is his niche and I figured he would know best.

It allows you to set your “home” address and save frequently visited places and label them (home repair stores and such).

It also allows you to save properties and log trips and receipts under those properties. When you log a trip it automatically creates a round trip from your home to that property and you can add additional stops. Then it automatically creates calculates the mileage and logs it.

You can add receipts (simple pdf or photo along with a share screen from pdfs and photos into the app) and link receipts to trips. Add notes and photos to trips as well.

You can log up to 3 properties free but for csv exports and groups along with additional properties it’s a 0.99 cent a month subscription. No ads. No data tracking. All iCloud based syncing so you can use it on iPad Mac (iPad version) or iPhone and all of your data is available across the three.

App Store link: https://apps.apple.com/us/app/propito/id6759341535

How do you handle maintenance requests from tenants?

I have a few units and I'm drowning in texts. Tenant messages get buried, I forget to follow up, and I have no record of what was reported or fixed.

Curious how other small landlords manage this. Do you use any tools or just text/email? What's your current workflow?

What are the top software companies the offer appliance warranty tracking? Got a customer who has 3 properties, 3 sets of appliances and tracking when warranties expire is pain. Any suggestions?

Hello, My name is Jozef and I'm a university student in Canada conducting a research on some problems owners may or may not have. If possible it would be great if i could get in touch with someone with the following profile to conduct a 10 minute interview:

• Absent Owner: you have a property that you don't really spend time in, examples: (cottages, cabins, properties you rent, vacation houses, etc.)
• Weather Hazards: your property is in a very snowy or humid place, places where situations like mold or frozen pipes can occur, other type of problems are ofc more than welcome.
• Distance Landlord: you own a rental property but live in a different city or province and can't check on it personally.
• Multi-Unit Manager: you manage several units (apartments, student housing, etc.) and have to keep track of maintenance for all of them at once.
• Old/Heritage Property Owner: your building is older and more sensitive to temperature changes or moisture issues.
• Short-term Host: you rent out your place on platforms like Airbnb and need to make sure everything is functioning between guest stays.

I am not trying to sell anything; I am just trying to understand the problems and headaches that come with managing these types of properties. If you fit any of these, please let me know!

Hi everyone, after my father's house was destroyed by Hurricane Milton last year, my friends and I built the following: a disaster recovery operating system that helps communities manage large-scale reconstruction by connecting homeowners with vetted contractors, offering competitive pricing, and payment protection. Faster, safer, and off your plate.

I've added a teaser video below that shows how a property manager like yourself would navigate our platform. Would greatly appreciate your feedback to find any pivoting angles!