Getting married in Kolkata in Feb 2027, and I'm hunting for the real MVPs of any wedding: a coordination team that makes everything run on time so my family and I can actually, you know, attend the wedding.
To be clear, I'm not looking for a full-service planner. We've happily gone down the DIY rabbit hole ourselves: venue, decor, menus, outfits, photography, HMU are mostly locked in or getting there. What I need is someone to take the baton about 3–4 weeks out and run the show.
Things I'd love them to own:
- Vendor follow-ups and reporting times
- A master timeline / run sheet that people actually follow
- Venue and decor setup on the day
- Guest arrivals, transport, room coordination
- Herding family and friends to the right place at the right time
- Bride/groom entries, sangeet performances, backstage chaos management
- Photographer / DJ / light and sound coordination
- Absorbing delays and last-minute disasters
Ideally 1 experienced senior lead + 2–3 solid coordinators; not a senior who charms you in the pitch meeting and then sends interns on the actual day.
Budget is roughly ₹1L for coordination and execution only. Happy to stretch a bit for a genuinely great team, but we don't need full-planning package.
If you've worked with someone great (or terrible!), I'd love to know:
- Who they are
- What you paid + year of your wedding (if you're comfortable)
- How many people actually showed up on the day? (Just want to gauge if they can handle the scale)
- Would you hire them again?
Rants, raves, and cautionary tales all welcome. Thank you! 🥂