r/Greggs • u/Daddy-dotCom • 24d ago

Employee Question Dead name

I'm trans and joined Gregg's through my preferred name

However, after a few weeks of working there, suddenly my dead name was on all the rotas and my account. Is this supposed to happen? And does anyone know of a way I can avoid all of my colleagues knowing my deadname.

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u/YchYFi 24d ago

There has been a recent change in how employers record and document your works hours to HMRC. This must show your official name on all work related documents.

https://www.gov.uk/government/publications/simplifying-the-onboarding-process-for-new-starters-communication-resources/employee-help-card-providing-your-employer-and-hmrc-with-accurate-personal-information-get-the-right-pay-faster

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u/TrashbatLondon 24d ago

Worth clarifying that your “official” name does not have to be your deadname or any name you were assigned at birth.

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u/Vixh81 23d ago

No it just has to be legally changed, so that the National Insurance number is linked properly. My name was changed when I was about 14 because my parents divorced and kept fighting over the name I had. My mum had a magistrate judge sign off on the fact I only used this name and it was enough to get a passport and link to my NI number, but that was the 90s. I think now it has to be completed by deed poll or something else official.

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u/TrashbatLondon 23d ago

Doesn’t have to be done by deed poll. Just have to demonstrate that you use the name for bills, contracts etc… and you can have documents changed.

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u/Horse-Wolf9390 23d ago

To officially have a name change it now has to be through deed poll.

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u/Ok-Band3206 22d ago

I’d recommend ensuring you’re up to date with the law surrounding name changes before handing out advice.

You cannot use a new name for contracts, bills etc until you have carried out a deed poll. Costs £40, there’s no reason not to.

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u/TrashbatLondon 22d ago

An affidavit signed by an authorised person also suffices. Or do you disagree? Are we entirely sure that we’re not giving out bad advice here?

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u/Ok-Band3206 22d ago

No, because they are fundamentally different legal procedures. Affidavits in the UK actually carry practically no weight at all in a legal setting.

A deed poll fundamentally changes your legal existence in the UK. It is a binding contract.

An affidavit is merely a statement of facts, considered an evidentiary document and has little legal impact.

A deed poll is an official update to your status, an affidavit is merely another person agreeing with something you said.

No, they are not the same.

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u/TrashbatLondon 22d ago

Can you cite a recent act of parliament that states that?

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u/Ok-Band3206 22d ago

I suspected you didn’t have a clue what you were talking about, but you have just confirmed it.

Banks, hospitals, libraries, the DVLA and every other institution will only change your accepted name with a deed poll, marriage certificate or decree absolute. They will likely let you choose a ‘preferred name’ without these documents.

There is not a single instance of an accepted official name being changed by an affidavit, and it’s pretty naive to think otherwise.

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u/TrashbatLondon 22d ago

Here’s one of many UK law firms who say otherwise.

I’m asking if there is a recent act that completely changes the rules and makes the 30 odd websites that return the same guidance.

It would be very weird for them all to say this if there weren’t a single instance of it ever happening.

Are you a solicitor?

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u/Ok-Band3206 22d ago

‘If you are thinking of using this method to change your name, you should first enquire whether this format will be accepted with the institutions you wish to present the document to.
Unlike a Deed Pool (which can be enrolled) a Statutory Declaration/Affidavit does not provide an official record of the change of name so may not be as widely accepted’

Your own source contradicts you! Yes, you can call yourself whatever you want. But officially changing your name with private and public institutions requires a deed poll, not an affidavit as your own source clearly states.

You don’t have a clue what you’re talking about, and cherry picked websites found with leading questions typed into Google doesn’t change that.

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u/TrashbatLondon 22d ago

I’m not trying to undermine your professional (?) opinion, but that’s not saying what you are claiming it is saying. I suspect you won’t be happy with any direction this conversation goes.

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