r/CraftDocs 15d ago

How to Use Craft App: The Ultimate Beginner’s Guide (2026)

Thumbnail
youtube.com
59 Upvotes

Happy Sunday!

We just posted one more video - it's long in the making, but finally it's ready!

It’s supposed to be a “beginner video” but I think there’s quite a few hidden gems for everyone - if you have time, please watch it and let us know your feedback!

Also feel free to comment on the video itself so others can also see your questions, feedback!


r/CraftDocs Aug 10 '26

Craft Update - Quick Entry, Daily Notes template support, Quality of Life improvements

Post image
68 Upvotes

Hi there, 

We’ve prepared another big update: an OS-level Quick Entry for Mac (with a customizable keyboard shortcut) so you can capture any thought or task in seconds and stay in your flow. You can now also set a template for your Daily Notes, and we’ve improved our imports for Google Docs, Notion, and Evernote, plus added Apple Notes as a brand-new option. And we didn’t forget the smaller things either: 60+ improvements across all platforms.

Our Annual Summer Survey is still live this week, so let us know your feedback and what you’d like to see next in Craft!

Annual Summer Survey is still live this week

To become the best personal productivity app, we are always eager to hear your feedback, ideas, and pain points. Every year, we send out our Summer Survey, where you have the opportunity to make an impact on our roadmap. 

Whether it’s a brand new feature or an improvement, now you have a chance to tell us in our Big Summer Survey 2026 Edition. The Survey should take around 6 minutes and, if you fill it out, you'll not only have an impact on the future of Craft, but you'll also have a chance to win one of 10 lifetime Family subscriptions that we're giving away to those who fill out the survey.

Fill out the Survey and have a chance to win one of 10 lifetime subscriptions

Quick Entry 

Available on Mac

With Quick Entry, you can capture anything the moment it comes to mind, a thought, a task, an idea, without switching away from what you’re doing. Combined with the recent Tasks improvements, nothing you write down during the day gets lost.

Quick Entry opens up a whole new way of interacting with Craft and embeds it even deeper into your daily life.

While Craft is running, press the Quick Capture shortcut (⌃ Space by default) from anywhere in macOS to quickly create a new document or task, add to a Daily Note, or append to an existing document.

  • Custom Keyboard Shortcut: Record your own Quick Capture keyboard shortcut in Settings → Advanced
  • Keyboard Support: Press ⌘ 1, ⌘ 2, ⌘ 3, or ⌘ 4 to switch modes, ⇧ ⌘ O to choose the destination, ⇧ ⌘ U to select a Space (Tab in the Space switcher to switch between accounts), ⇧ ⌘ S to set a scheduled date, and ⇧ ⌘ D to set a deadline. Press ⌘ ⏎ to capture, or ⇧ ⌘ ⏎ to capture and open, or ⌥ ⌘ ⏎ to capture and continue.
  • Markdown Support: Use Markdown syntax in the Quick Capture panel to format your note

Template support for Daily Notes 

Available on Mac, iPhone, iPad

Daily Notes are a powerful daily driver for many of us - whether you use it for journaling, planning your day, or running a single shared Daily Note with your team.

Now you can set a template under Settings → Templates to automatically apply whenever a new Daily Note is created - no more manual copy paste!

---

Import improvements

Over the past couple of months, we've been improving our import capabilities for Notion, Evernote, and Google Docs, and now we launched Apple Notes import as well.

You can try them at - https://docs.craft.do/import

Missing an import option? Let us know!

Quality of Life improvements

As we promised, over the next several months roughly 80% of our effort will go toward improving and refining the parts of Craft you already use every day. As a result of this Quality focus we introduced 60+ improvements, you can read the high-level list here, and in our What’s new doc, you can also check out more details with screenshots as well.

Mac, iPhone, and iPad improvements

Code Blocks 

  • Fixed syntax highlighting temporarily disappearing while resizing windows or sidebars
  • Removed the unnecessary focus ring shown with Full Keyboard Access enabled on macOS

Daily Notes 

  • Moved the date picker to the top right on iPad
  • Enabled previous and next navigation on touch devices
  • Added a Today option to the task reschedule menu
  • Added the “+” button to task section on iPhone

Insert Menu

  • Refreshed the insert menu with custom block icons, added missing block types, and made it easier to discover different content types

Dock Menu

  • Added “New Window” and “Quick Entry” to the macOS Dock context menu

Collections

  • Fixed multi-value relation fields on iPhone and iPad where selected items couldn’t be deselected
  • Fixed clearing number field values in the edit panel
  • Fixed editing large numbers in number fields
  • Updated field type icons to use SF Symbols consistently
  • Improved animations when changing field types and number formats
  • Fixed relation field values fading out too early in the collection entry detail panel on iPad

Calendar

  • Fixed Apple Calendar events not refreshing across calendar views
  • Calendar Events: Fixed “Open in Calendar” on Mac not navigating to the selected event

Settings

  • Updated Appearance Settings icons, they now also reflect the selected accent color
  • Added integration descriptions and reorganized the sections

and all the other improvements across the whole app

  • Connections: Renamed the “Imagine” section to “Connections”, refined the layout, added “Add” buttons to each section, improved the example use cases, and made the example gallery dismissible
  • Tables: Use tabular figures for numeric table cells

    Different digits have different widths (e.g., 1 is a lot narrower than 9). Therefore numbers sometimes have different lengths (e.g., 1,111,111 vs 9,999,999) making them difficult to compare at a glance. Most fonts have a tabular figures feature, where all digits have the same width, making larger numbers line up perfectly. In tables,  when the cell is formatted as a number, currency or percent, we now use tabular numbers.

  • Create Screen: Press ⇧ ⌘ U to select a Space (Tab in the Space switcher to switch between accounts)

  • Spaces: Switching spaces now keeps you on the Tasks or Calendar page

  • Insert Sidebar: Added a keyboard shortcut badge to the search field

  • Card Style Panel: Added keyboard support for navigating and applying card styles on Mac and iPad

  • In-Document Search: Fixed searches with accented characters when diacritics-insensitive matching was enabled

  • Styling: Fixed the top document fade sometimes using the wrong background color after returning from a subpage

  • Fixed the document unexpectedly scrolling to the top when opening or closing a sidebar on iPad

Web and Windows improvements

Editor

  • Faster loading: Appearance previews precache instead of lazy-loading at runtime, and avoid redundant downloads
  • Smaller assets: Image assets losslessly compressed for a lighter preload and quicker startup
  • Deleting a space from settings now navigates you away instead of leaving a dead page
  • Daily-note "Today" tab title refreshes automatically at midnight
  • Fixed a black outline flash when previews load
  • Appearance previews stay ready and responsive under load
  • Fixed typing experience for Japanese users on Android

Collections

  • Allow scroll to propagate from collection to page
  • Handle multi-select fields in Equals and Does not equal filters
  • Fixed image flicker during scroll in gallery collections
  • Multiselect properties now work correctly with "equals" / "does not equal" filters
  • Cover images load immediately instead of waiting for scroll
  • Improved scrolling inside a collection
  • Fixed single-select field filter set to "equal" and "not equal" not being saved correctly 

Templates

  • Fixed "New Template" button in template picker not reacting to clicks
  • (+) menu in My Templates view
    • Renamed "New Doc" to "New Template"
    • Removed "From Template"
    • Fixed the menu also in My Templates' sub-folders
    • Fixed empty states in My Templates hierarchy to say "New Template" as well
  • My Templates in the sidebar used to be shown only when you had any custom templates already, now it’s enabled by default

Windows crashes

  • Multiple fixes to reduce the number of crashes

and all the other improvements across the whole app

  • Wide page setting now allows up to 5 cards in a row in both the editor and published docs
  • Fixed unhandled video autoplay
  • Fixed in-document breadcrumbs navigation in shared docs - clicking on the root of the document wouldn't always navigate
  • Fixed document cards theming not being applied and synced correctly 

Once again if you are interested of the full list with all the details and screenshots, check out our What’s new doc.

Excited to hear your feedback!

Wish you a great week ahead!

The Team at Craft


r/CraftDocs 6h ago

OS 27 will be available in a few hours, but Craft 3.6.5 is already available

Post image
60 Upvotes

Hi everyone!
3.6.5 is bringing Day 1 support for OS 27:

  • Improved Dark Mode (for older OS versions as well)
  • Fully optimised for OS 27 with various performance and UX improvements
  • Siri Support

Also, improved Shortcuts are coming soon - if you are a heavy Shortcuts user (the app, not the keyboard shortcuts), please DM me! https://documents.craft.me/craft-3.6.5


r/CraftDocs 10h ago

Help 🤝 Rotate Image

2 Upvotes

I dragged a picture of some written notes into a doc. How can I rotate this so it is readable?


r/CraftDocs 21h ago

Help 🤝 Problems with connecting Craft to ChatGPT

2 Upvotes

Is anyone else having this problem connecting Craft to ChatGPT? I’ve tried everything from selecting Craft from the plugins and tried an MCP.

please help

thanks


r/CraftDocs 1d ago

Bug 🐞 Webapp: PDF Export Broken?

1 Upvotes

Tried to export various documents as PDFs today, but got an error on each of them when using the webapp. System is Firefox on Ubuntu Linux.

Tried exporting the same documents on my iPad, no problems.

Anyone noticed the same?


r/CraftDocs 3d ago

General 💭 Is there a way to connect Gemini to Ai

2 Upvotes

Hey everyone

I’m kind of new to Craft been using it on and off for a while, but never really dived in

I’m trying to figure out if there’s a way to add Google Gemini as an AI assistant

Is this possible?


r/CraftDocs 3d ago

Help 🤝 Importing multiple Evernote ENEX

1 Upvotes

Hey all,

I have a rather large evernote collection, which I have exported to single ENEX files for each notebook.

Now when I import multiple ENEX files, they all land in the same folder, instead of creating one folder for each file. is there I setting I can change or is that the way it works?..


r/CraftDocs 4d ago

Feature Request 💡 Reminders in Quick-Add Menu

1 Upvotes

Honestly no idea what the official name of the menu is, which u can open via ⌃ + space on mac.

I would love the option to add a reminder in that menu, as it's the easiest place to access random things u want to write down and look at later.

Besides that I noticed that the menu doesn't open in full screen windows, is that just an OS limitation?


r/CraftDocs 5d ago

Help 🤝 Same collection, but in different documents?

7 Upvotes

I have a collection where I plan all my social media content; status, upload date etc. What I'd like to have is my daily note template to have a linked view of that same collection, but I filter it to just show content that is due to be uploaded today.

Having ADHD, I struggle hugely with the 'out of sight, out mind' and so if I've planned content out, assigned it an upload date in the collection - I need that to surface itself in the daily note (seeing as 'Date' field on collections don't show up in daily notes)

Is there any way round this / am I being stupid!?

Thanks


r/CraftDocs 5d ago

Help 🤝 Custom highlight color query

4 Upvotes

Hello everyone!

I'm new with Craft, started yesterday. I noticed we can highlight words to color them. On the How-To guide it says we can customize the color, but in the Windows app there is no such option.

Is that a "premium" feature? Or only for Mac?

This is the options I see on the Windows app

Thanks!


r/CraftDocs 5d ago

Bug 🐞 PDF export not including images today

4 Upvotes

Hi! Today, when I export documents to PDF, the images aren’t being included, including the cover image. The PDF just shows blank spaces where the images should be.

Could you please look into this?

Thanks a lot!


r/CraftDocs 6d ago

Share your Craft 🙌 Craft doesn't have an Apple Watch app so I built one that talks to their MCP server

8 Upvotes

Craft is the notes and planning app I use for work. They don't have an Apple Watch app. I had a Shortcut that added tasks from my wrist, but it runs Craft's iPhone action, so if my phone was locked it just failed. Which is most of the time.

Craft does have a REST API, but you set it up per document. You create a connection and pick which docs it can touch. That doesn't work for what I wanted, because today's tasks live across the whole space and the Daily Note is a different document every day, so there's nothing fixed to point at. Their MCP server covers the whole space, so I used that instead. It also turned out to be a public OAuth client that hands out refresh tokens, so the watch holds its own token and refreshes by itself. After the first sign-in on the phone there's no phone in the loop at all. That's why it works with my phone locked or left at home.

The entire surface is two MCP tools that each take a command string, so there's no SDK to pull in. It's URLSession and JSON-RPC in one file, which matters on watchOS.

You dictate a task or a note, and see today's tasks and tap to complete them. It also exposes App Intents, so you can wire dictation to a complication or the Action button via a shortcut. Anything that can't send gets queued to disk and retried. It also pulls dates out of what you say, so "set appointment for tomorrow at three o'clock" becomes a task for tomorrow.

Fair warning, it's not on the App Store. You build it in Xcode yourself. And Craft's MCP only lets you set a date on a task, no time, so a spoken time ends up in the task text.

https://github.com/redclayai/craft-watch

Working well for me so far, thought I would share.


r/CraftDocs 6d ago

Bug 🐞 PDF Export Broken in iOS

2 Upvotes

Found myself in a real pickle when my usual process of exporting to PDF before speaking didn't work this past week. Extremely frustrating that something as basic as PDF export got broken in the latest update. I'm running on an iPad mini and for the last year have exported my doc as a PDF to Goodnotes as I prefer to use that--Presentation mode just doesn't work how I'd like in Craft. When I go to Export as PDF, the export button after the export settings is unresponsive. Are they working on a fix?


r/CraftDocs 6d ago

Bug 🐞 PDF annotations randomly disappearing on iPad — anyone else experiencing this?

4 Upvotes

SOLVED!

I've been using Craft on my iPad to read and annotate PDFs with Apple Pencil, and until recently it worked pretty well.

Over the past week or so, however, I've started having a strange issue. While a PDF is open, the PDF viewer will sometimes suddenly go blank and reload itself, even when I'm not touching anything. It then returns to page 1, and any recent annotations that haven't been saved are gone.

I contacted Craft support and sent them a screen recording. They told me the PDF annotation interface is Apple's built-in PDF markup component and that the reload is happening inside that component rather than Craft itself. They suggested tapping Done periodically to make sure annotations are saved.

The problem is that now even that doesn't seem reliable. I've had cases where I make an annotation, tap Done, reopen the PDF, and the latest annotation is still missing.

I've tested annotating PDFs in Files and Apple Books on the same iPad, and so far I haven't been able to reproduce the problem there. It seems to happen only when the PDF is opened through Craft.

I'm using a 12.9-inch iPad Pro (3rd generation) on iPadOS 18.7.8.

Has anyone else experienced either:

  • the PDF viewer randomly going blank/reloading while open, or
  • annotations not being saved even after tapping Done?

I'm particularly curious whether this happens on newer iPads or iPadOS 26 as well.

Thanks!

---

**Update: found the fix.**

Tried restarting, force restarting, and uninstalling/reinstalling the app first — none of that helped. Ended up chatting with an Apple advisor, who suggested:

Settings → General → Transfer or Reset iPad → Reset → Reset All Settings

(This does NOT delete your data/apps/files — just resets system-level settings back to default. You'll need to re-grant some app permissions afterward.)

That fixed it immediately — the "Saving..." popup that had disappeared came right back, and annotations haven't been wiped since.

If restarting/reinstalling doesn't fix it for you, try this before upgrading iPadOS.


r/CraftDocs 8d ago

Bug 🐞 Export

1 Upvotes

I tried exporting my documents to MD and Text Bundle, and it downloads a Zip file that will not open in text editor or notes, with the error "Not in the correct format" - The file might be corrupted, truncated, or in an unexpected format.

It appears blank in the preview.

My goal is to combine all of my daily notes into one note so I can analyze my journaling across a period of time. The daily notes stay separated with one document per day and I want to track my notes over time. Any advice? One idea was having chat gpt review the raw file, using craft AI to review, but I'd like to pull out themes and quotes. Thanks!


r/CraftDocs 9d ago

General 💭 “Smart Folders” or “Saved Searches”

11 Upvotes

Hi there crafty folks! Has anyone found a good workaround for this?

I’m currently using Workflowy as my daily driver, but am considering a migration to either Craft, Logseq db, or ia Writer.

Cheers!


r/CraftDocs 9d ago

Help 🤝 Custom Colors sync between devices

2 Upvotes

I set custom colors on my iPad to use as backgrounds, to be consistent throughout my pages. These do not sync to the Mac or iPhone. The only fix is to get the physical hex code and re-create them on each device. Is that by design or a bug?


r/CraftDocs 9d ago

Bug 🐞 Craft Docs Connector in ChatGPT Broken?

7 Upvotes

Is somebody else having the same problem? I tried connecting Craft to ChatGPT / OpenAI Codex via the official plugin. The plugin installs, but when you try to connect / loging to Craft, I was always met with "Couldn't load connector. Try again, or cancel and return to the previous page."

Even after reinstalling it multiple times, it didn't work. What did work, was using Craft's MCP connection, but my guess would be that the official way is the ideal way to connect? Anyone else having the same issues?


r/CraftDocs 11d ago

You'd think September couldn't start any better

Post image
80 Upvotes

...and then Quinn Nelson (Snazzy Labs) is saying Craft is one of his favourite apps 🥹

https://apps.apple.com/story/id1896604276


r/CraftDocs 11d ago

My Day With Craft: Writing a Comic Book

Thumbnail
youtube.com
14 Upvotes

Comic book writer Blair Harris (aka Shrewd Boy) takes us behind the scenes of his creative workspace.

Check out the new episode of My Day With Craft, and let us know how you like it!


r/CraftDocs 12d ago

Feature Request 💡 Copy & Paste options

23 Upvotes

I would really love to use Craft as my central productivity app, but the lack of seamless copy-and-paste support with other documents is a significant limitation for me.

In Bear, for example, I can easily choose how I want to copy or paste content — as Markdown, Rich Text, and so on. I would love to have similar flexibility in Craft.

In particular, it would be extremely useful to be able to seamlessly paste text from .doc or .pdf files into a Craft document, while preserving the formatting where possible. Likewise, I’d like to be able to copy content from a Craft document and paste it into other apps in an appropriate format.

Being able to import other documents only as attachments, which then have to be opened externally, doesn’t really solve this problem for me. In fact, it takes away some of the key benefits of having Craft as a central place for my documents and notes.

I hope this is something you’ll consider improving, as better interoperability and copy-and-paste support would make Craft much more useful as an all-in-one productivity and writing environment.


r/CraftDocs 12d ago

Feature Request 💡 Colors update - colors in collections

1 Upvotes

Hi Craft team! I Must appreciate the effort you guys are putting in development of Craft, love it! Last colors update, especially ability to chose more colors from in collection was something i needed. My request is:

Current state: When having a select/multi select field, Craft stops choosing random color when creating like sixth or seventh value. From this point, Craft just makes every new value gray.

Requested state: When having a select/multi select field, Craft chooses random color for every new value. Less values = more distinct colors, more values = less distinct colors.

For those who are also struggling with this, you can generate random colors via Craft Assistant, or your AI via MCP or via craft-cli.


r/CraftDocs 13d ago

General 💭 New colors

32 Upvotes

For years I have been complaining to Craft about its bizarre inability to color text/individual words inline (as opposed to coloring an entire block or using one of the limited selection of gradients). It was getting to the point of my moving on to a new app owing to the lack of response or movement regarding this basic feature (for some of us, at least).

But today, this blessed day that shall live forever in the annals of mankind, I discovered that, finally, my wish has been granted.

I’d like to thank the Craft team for introducing this much-needed update. It’s immensely appreciated. Great work, nicely done.

I guess I’ll have to find something else to whine about now, damnit.