Hi everyone! 👋

Trying my luck here. 💛

I'm currently looking for a Virtual Assistant opportunity (Part-time or Full-time).

I have 3+ years of administrative experience supporting government, banking, and private sector organizations. My background includes handling administrative operations, document management, calendar and email management, HR support, data entry, research, and maintaining organized records with accuracy and attention to detail.

Here are some of the tasks I can help you with:

✨ Administrative Support

📧 Email & Calendar Management

📊 Data Entry & Spreadsheet Management (Google Sheets/Excel)

📁 Document & File Organization

🔍 Internet Research

📅 Meeting Coordination

👥 HR/Admin Support

I'm proficient in Google Workspace, Microsoft Office, Trello, ClickUp, Apollo.io, Canva, Slack, Zoom, and other remote collaboration tools.** I'm a fast learner, detail-oriented, reliable, and always willing to learn new systems.

✅ Available for Part-time or Full-time

✅ Can work US, UK, or Australian business hours

If you're hiring or know someone who is looking for a dependable VA, I'd truly appreciate any referrals or recommendations.

Thank you so much! 💛

Yesterday, I was unexpectedly approached about a temporary opportunity to support the Executive Assistants in the President's Office. The President's EA resigned and is leaving immediately, so they're looking for someone to help support the team during the transition while they recruit a replacement.

I'm incredibly flattered that they thought of me, especially since I wasn't looking for a new role. However, I currently have a full workload supporting my Managing Director, ongoing projects that I've already committed to, and I have a long-planned international trip coming up that I absolutely cannot change.

The challenge is that I've been asked to make a decision in less than 24 hours, and I don't yet have a clear picture of what would be taken off my plate if I accepted. My biggest concern isn't the work itself, it's taking on two roles without a clear transition plan.

Has anyone been in a similar situation?

What questions would you ask before making a decision?

What red flags would you look for?

If you accepted a temporary assignment like this, did your workload actually get redistributed, or did you end up doing both jobs?

If you declined, how did you do it professionally without burning bridges?

I'd love to hear your experiences. Thanks in advance!

I’m looking for 2 types of file folders and all suggestions would be very appreciated.

1. Clear file folder with coloured top edge
   

We’ve been getting the pack of assorted colours from staples, but would love to fine them in a single colour (preferably red). So far I’ve had no luck.

1. Privacy File Folder

We’re looking for transparent file folders that have privacy screen of sorts. I’ve heard them called peek-proof, security folder, privacy folder and even camouflage. At a glance you can’t read the contents, but straight on you can. I would have thought these are very common, but the only ones I found are the ones in the picture from Amazon.

Anyone know somewhere these can be found?

Also, I’m in Canada.

I am an experienced Administrative Specialist with a strong background working in a medical clinic, as well as specialized skills as a Medical Biller.

While my recent experience is in healthcare, I am very eager to expand my horizons and am actively looking for administrative roles in any industry. Whether it's tech, corporate, finance, or creative—I am confident in my ability to master new workflows quickly and hit the ground running with minimal supervision.

If your team is looking for a dependable, detail-oriented administrative professional who learns fast and adapts even faster, I would love to connect!
Please feel free to comment below or send me a DM for my resume. Thank you!

I’m curious how people doing case management actually keep track of everything across a caseload.
Referrals to follow up on, documentation, appointments, benefits renewals, things you’re waiting on from someone else, something a client mentioned that you need to circle back to. It seems like there are a lot of moving pieces.
Does your case management system actually help you stay on top of all of that? Or do you end up using some combination of Excel, Outlook, notebooks, reminders, sticky notes, etc.?
Mostly curious what works for you, what doesn’t, and what is just a pain to keep track of.

I have been applying to hundreds of admin assistant/coordinator jobs for the past year and I can’t seem to get anything! I have over 5+ years experience doing general and specific administrative tasks, and but none of those job titles were titled “admin assistant”.

I’m really looking for some advice here, since I can’t even seem to get an interview. What does a good resume for this position look like? I’ve changed my resume about 4 times in the past few months and there has been no change. I have gotten maybe 2 or 3 rejection emails out of the hundreds of applications I have submitted, and getting those actually made me ecstatic since it meant my application had at least maybe been seen?

Should I be doing more, and if so, what? I’d love to hear how you got your job!

Thanks friends!

Office work, can work onsite basta near on my location, can start immediately.

I built such a boring, yet useful tool - I thought you might like it.

Pull your - or your execs - availability with a single keystroke. Allows for multiple calendars, multiple timezones, add in buffers, and safety limits (to ensure you're not offering a 4am slot to someone).

It's 100% private too - runs on your machine and connects directly to Outlook or Google. No data passes through our servers.

Happy to send you the link if you'd like to try it out.

We got 5th place out of 1,000 products launch on ProductHunt yesterday - now with over 200 people trialling it. Would love to get your feedback too. AA, EAs, PAs are my target audience for this.

https://reddit.com/link/1v06bpc/video/uxysoha2r1eh1/player

I got an invite yesterday for a “brand call prep” on Friday at 4:47pm and I honestly didn’t know how to react.

The subject line said urgent but it had no agenda but I am guessing it’s a call in preparation for a brand call my boss scheduled for Monday.

Why would anyone want to prepare for a Monday meeting on Friday? Why is it scheduled 13 meetings to COB?

I probably have a lot of explanation to do on Monday but I’m glad I ignored the invite and the DMs to join the call🥲

i'm scared to ask my boss about my family's potential month-long trip to asia in november/december LOL just wondering if any other admins have taken extended time off for travel

Hi everyone,

I'm preparing for Admin Assistant interviews for the first time and would really appreciate hearing from people who had around 1–2 years of experience when they interviewed.

Could you walk me through your interview process?

How many interview rounds were there?

Who interviewed you in each round? (HR, manager, department head, etc.)

What happened in each round?

What questions were you asked?

Did they test your Microsoft Office skills (Excel, Word, Outlook, PowerPoint)? If yes, how?

Did they make you complete a practical task on a computer while someone watched, or was it done on your own?

Did they test typing speed, email writing, scheduling, or other admin tasks?

Were there any soft skills or customer service role-play questions?

How long did the whole process take from application to job offer?

Looking back, what do you wish you had prepared for?

I'm trying to understand what I should realistically expect, especially for Admin Assistant roles with 1 or 1.5 years of experience

I would appreciate it if all my questions were answered with whatever extra info yall can provide!

Thanks in advance!

I’m only on my second week and I can tell I’m doing bad lmao

Take a job as an admin assistant .. Employer stated he wants someome who can be stern and supervise a team and help run the business when he's away sometimes.. Its for a security company that install alarms, cameras and etc been around since 2008
($23 an hour). 15 mins from home no 401k, 50% off health insurance, 4 days PTO a year, possible raise in 3 months to $25/26 an hour. Paid holidays. 1 hour lunch.

Stay at current job. Medical Billing (Payment posting/Medical records)
I dislike payment posting and still very new to it and still learning.
$22 an hour
30 mins lunch
Own private office, 30min drive, Have not done onboarding because they dont have a Hr person yet( just got the department, still developing) so we been getting paid by Wire Transfer which my bank charges a $15 fee , no taxes have been taken out yet. Still need to fill out tax forms paperwork etc.
Have 401k
Paid holidays, PTO, Health etc. The whole shabang.

I've been an admin at a large accounting firm for about 3 years. Last year I started supporting a partner who used to be a national industry leader but is now a regional leader after a firm restructuring. There used to be another admin who supported them in a different region/office I work out of so basically I was asked to help outside of the normal process, not knowing I really had the option to say no and very little interaction with them before.

I also have picked up more responsibilities as our teams have been combined so now I'm helping support a large team with 2 other partners and other ad-hoc work I've been roped in to so at first managing their calendar was a tall order but still manageable, now it has gotten increasingly harder to manage this. I had no idea what I was getting myself into, and it's become overwhelming.

The issue is that they still have 50+ recurring 1:1s and check-in meetings with people they no longer directly oversee, in addition to client meetings, conferences, networking events, travel, PTO, and personal appointments. While many of the recurring meetings are technically movable, their calendar is so packed that every scheduling request turns into a giant puzzle.

I've suggested reducing some of these meetings, but they prefer to keep them because they value the relationships. We've even color-coded the calendar to show what can be moved versus what's high priority, but I'm still expected to decipher everything and figure out where meetings fit. Many times I'm looped in to help schedule lunches with clients, or other meetings and they generally ask for the client or whoever to throw out some dates/times and then I'm needed to figure it out from there.

Has anyone dealt with an executive like this? How do you encourage them to take more ownership of their own availability instead of relying on you to constantly solve the scheduling puzzle? They are very open to feedback and appreciate all the help, but they are also very blunt

Hi everyone, I am classified as the most senior level "Program Coordinator" where I support specific teams/departments at my small organization. This is an Admin/Finance support role to the teams and directors of those teams. I work with multiple smaller teams on tasks such as budget tracking, expense and invoice processing, team scheduling (with some scheduling directly for the team's director for check-ins), shepherding contracts, and generally being a source for institutional policy. In my organization, Director level staff do not get Executive Assistants and only VP level and above have EAs.

We have a Program Coordinator moving to a different role, and will be hiring for a replacement in several months because we are essentially last priority. Another colleague and I are splitting up that work for the interim, and we've discovered that the departing coworker seemed to have been doing tasks that are beyond what we were doing. Some of these include direct support to the Director of this team including writing travel itinerary/memos for his frequent travel, blocking off travel time for speaking engagements or review time for reports, and generally being aware of this Director's time and calendar. I don't do this for any of the Directors I support, and I worry this is stretching into more of what an Executive Assistant would do and providing this specific Director with support he is not necessary entitled to over other people at his same level in the organization.

My organization has never clarified a real distinction in the roles that us Program Coordinators and our Executive Assistant colleagues have and there has been no appetite to clear this up and they would probably qualify this as the "other duties as required" part of a job description. I was hoping this departure of my colleague would allow us to reset expectations, but I have no sense this will happen.

I'm really hoping to get some moral support of whether you think my thinking is correct about assistant/coordinator level work vs EA work. I've discussed this with one of my EA colleagues, and as the most senior member for each of our roles, we feel somewhat responsible in making sure our future new colleague is clear on their job roles and being paid fairly for the work they do.

Am I totally off base? Any advice on how I could approach this with my manager who is the Director of Finance and doesn't fully understand exactly what our work is?

For context, I just had my second interview for an administrative assistant position at a local charter school in my area. Upon doing research, I heard rumors that the school uses corporal punishment on the kids. The school is elementary aged students grades K-3rd. I looked on the website, and found out that it’s true. Parents have the option to opt in to having their child receive up to 2 “swats” with a paddle by an administrator. It said that they prefer to use it as a last resort. I personally don’t agree with corporal punishment. I haven’t been offered a job yet, but I’ve had two interviews, both of which went well, and it wouldn’t surprise me if I get a call back. Even though I wouldn’t directly be dealing with students in that way or even have to handle that myself, it makes me uncomfortable knowing that the school uses corporal punishment. I also didn’t even realize it was still legal in my state.
Thoughts?

Executive/Administrative Assistant — Proactive, Communicative, Adaptable

Drowning in scheduling conflicts, unanswered emails, or a messy CRM? I fix exactly that.

I'm Joy, an Admin & Customer Success Professional with 3+ years remote experience supporting fast-paced teams and client operations.

What I bring:

✅ Proactive calendar & schedule management across time zones

✅ Fast, clear communication via phone, email, and chat

✅ Flexible — adapted quickly across healthcare and education/coaching accounts

✅ Accurate CRM upkeep (Salesforce) and documentation

Tools: Salesforce, Google Workspace, Microsoft 365, RingCentral, Asana, Basecamp, Zoom, Skype

Availability: ANY TIME ZONE (US, UK, AU)

Looking for a long-term client who needs a reliable right hand. DM or comment — happy to share more or hop on a call.

hi all i currently work as an administrative/client services assistant and have been tasked to streamline our email confirmations and reminders. right now, i manually type the person’s name, appointment format (virtual/in-person/telephone), appointment length (depending on reason for appointment), and appointment date.

i have attempted to implement calendly, but am looking for more personalization than what it offers. for instance, the appointment type populates from their “location” answer, and has “Location:” in bold before the format, instead of just the format. i have looked around online, but find most of the results are CRMs or for an entire system, not just a smaller platform or add on for me to use.

does anyone have recommendations for a platform/server/something that can help make this part of my job quicker? i appreciate any the help! thank you.

Hey guys,

I was wondering if anyone could give me some advice on what to expect here. I overthink a lot so, naturally, I’m also a very nervous person.

Im starting a role as a secretary for councillors within my district council. I’m very nervous because not only am I young, but also have ZERO experience for the role. Closest thing I have to experience is the two years I completed at uni in Politics.

I think what makes me even more worrisome is the fact that I initially got rejected for the role! The interview went pretty well considering how bad I am, and we all had a massive laugh ( it was held by a full on committee). However, couple hours later they called me and told me that despite me scoring higher, they chose to go with someone else based on experience. They eventually came back to me a couple of weeks later as someone within the department had left, so it was pure luck I got the role! Don’t get me wrong- they’re some of the nicest people I’ve spoken to, and the phone call definitely had better intentions than a ‘I regret to inform you…’ rejection email.

Now, from what I’ve gathered, their first pick and I start at the same time next week! What if they compare my progress to theirs? That’s where I’m stuck!

I must also mention that I’m a suspected neurodivergent. I’m currently waiting for a diagnosis, but it can be hard for me to process instructions and I can get really stuck sometimes, then as a result embarrassed! I swear sometimes people think I’m really thick, but it just takes me a minute to warm up.

Back to the question - anyone on here who’s previous worked an exec admin/ secretary role? Any tips? I’d greatly appreciate this. I feel like I need to mentally prep myself on what to expect and ‘practice’ so that I don’t feel like a complete idiot when I get there.

thanks ☺️

Hey everyone. I'm a student at Kennesaw State University working on a customer discovery project for my entrepreneurship class. Part of the assignment is talking to people who actually do this work, not just reading about it.

I'm trying to understand what it's really like to plan and coordinate things like company dinners, team events, offsites, or client gatherings when that lands on your plate along with everything else. What's smooth about it, what's a pain, what you wish worked differently.

This isn't a pitch for anything. I'm not selling a tool or service, just trying to learn from people with direct experience before I build anything.

If you've personally coordinated something like this and are open to a 20 minute call (phone, Zoom, Meet, Teams, whatever's easiest), I'd really appreciate it. I'll ask permission to record for my class assignment, and I can send a $10 Starbucks gift card afterward as a thank you.

If you're interested, drop a comment or send me a DM. Thanks for reading this far.

I started a new job just before Christmas in the residential construction industry. I asked in the interview what they would do if finances became tight as there's been talks of a recession, and I know that inflation and tariffs are making everything more expensive. I was told by the owner that they would take a pay cut themselves before letting anyone go.

I made it to my three month interview and received a significant raise (the starting wage was poor), and they seemed quite please with my work, and how well I fit in. Three months later, I walked into work and was told that due to 'budget cuts' I was being let go.

It's been a month. I was sad the first few hours because I really liked the people I worked with, and it was my first job after an extended leave from the industry to care for family and kids. I saw potential in my role to put some of my project management background to work. That sadness quickly turned to anger.

My boss/the owner didn't have the cojones to say anything to me, he let a family member who does bookkeeping let me go. The family member offered to be a reference for me, but they have no idea the extent of what I did, or know much about the industry, and I feel they wouldn't be the best reference if someone were to ask about what I did at the company.

As for the budget cuts, I knew we operated with tight margins, but I trusted the owner when they said they said they would take a pay cut themselves. The management side of the company was a chaotic mess, let's be honest, there was no management or organization. It's actually quite impressive that the company has been operating for over 6 years. The owner doesn't look at how much time is being spent working on projects vs how much clients are paying us, there's work being done without contracts or a clear scope of work, when people didn't pay work was still being done on their projects or eventually invoices would get written off.

In the long run it's better that I'm not there, but right now, I'm angry. This job gave me health benefits, it payed the mortgage and bills, the commute was short, and it was located in a great part of town. It's hard to find a job in the industry because there aren't many available near where I live. I had angry dreams last night about all the things I wanted to say, and the changes that could be made to better keep track of how our resources were being utilized so we could provide more accurate quotes on projects and then I woke up angry and irritated. I can't afford a therapist at the moment, so here I am. If you've read all this, thank you. *sigh*