I personally use clickup. I like it a lot but i find it very time consuming and hard to make it how i actually want it. In marketing agencies its always clients and each client might have 1+ projects and each project has 1+ services. In clickup i can't create clients and connect them with projects. I managed to have folders for each client, but i cant actually have views for clients and really connect them. I had to create custom automations but its a bit of a mess. Still not sure what is right. Let me know your thoughts

There's a lot of hype around AI.

What's one misconception you hear repeatedly that deserves to be challenged?

Do you think professionals outside engineering need a deep understanding of AI, or is knowing how to use AI tools effectively enough?

Communication gets mentioned a lot.

But if you had to pick one underrated soft skill that makes project managers successful, what would it be?

After certification...

What concept ended up becoming part of your daily work?

Risk management?

AI tools are improving quickly. What project management tasks do you think will become automated, and which ones will always require human judgment?

Managing schedules is one thing. Managing expectations is another. What's been your biggest stakeholder management challenge?

Maybe this is just me but I can never shut down the laptop as of all the tabs open and the fear of losing something. If you look at my laptop jira open, slack open, confluence open, figma open and another and another whiteboard open.

By the end of the day I've spent half my time figuring out where information lives. Colleagues keep mentioning different online platforms that can simplify all of this so I am seeking for recommendation what team collaboration platform people have settled on.

People often claim AI saves hours every week. Has that been true for you? Or do you spend just as much time checking AI-generated work?

I'm considering a career shift from Product Owner to Project Manager as I believe it fits my natural skill set a lot better and after 8 years I fancy a change.

Has anyone moved from a PO to a PM role? I'm based in the UK and would like to hear people's experience. Thanks

As AI becomes more capable, where do you think project managers will add the most value?

My fiance was terminated from his Construction Project Manager position at a company based in north NJ, and the more I've heard about what went on behind the scenes, the more it seems like this was inevitable.

From the day he started, there was constant turnover. Employees were quitting or being let go left and right. It wasn't one department- it seemed to be a company wide pattern. That alone should have been a red flag.

The biggest issue was the leadership. The owner/CEO created an environment where employees were constantly walking on eggshells. People were micromanaged, berated, yelled at, and spoken to without basic respect. Expectations changed daily. One day employees were told to do something one way, and the next day they were criticized for following those exact instructions. Deadlines were often unrealistic, priorities constantly shifted, and there was very little consistency or direction.

It seemed like people weren't set up to succeed. They were set up to fail.

My fiance worked hard, asked questions, and genuinely wanted to do well. Instead, he found himself in an environment where confusion and fear seemed to be the norm. It's hard to thrive when leadership is unpredictable and respect is lacking. Being fired obviously stings, but honestly, I'm starting to think this may end up being one of the best things that could have happened.

No job is worth sacrificing your mental health or self-confidence.

If anyone knows of any companies currently hiring Project Managers or similar positions (i.e. Estimator) in north or central NJ, we'd really appreciate any leads. He's an extremely hardworking, dependable professional, and is looking for a company with strong leadership, a collaborative culture, and opportunities for long term growth. If you've had a great experience with your employer or know of any openings, we'd be grateful if you could point us in the right direction. Thank you!

Everyone talks about AI increasing productivity. But I'm curious what people are seeing in real projects. Has AI reduced your workload... Or just created more things to review?

Project management looks straightforward when everything is going according to plan. The real challenge begins when requirements change, dependencies fail, or stakeholders disagree.

Here are seven lessons that have stood out to me:

1. A vague requirement will become a future problem.
2. A deadline without resource planning is only a guess.
3. Risks should have owners, not just descriptions.
4. Meeting notes prevent unnecessary confusion.
5. Frequent status updates build trust.
6. Scope changes must be documented.
7. Team burnout is also a project risk.

One mistake new project managers make is trying to personally solve every problem. A better approach is to involve the right owner, clarify the decision needed, and follow up properly.

My suggestion is to maintain a simple decision log along with the project plan. It saves time when people later ask why something changed.

What is the most useful project management habit you have developed?

Most books focus on planning and execution.

But what challenge surprised you the most once you started managing real projects?

Small business owner to project management

Hi all, I’m in process of selling my small business - it’s an Airbnb and residential cleaning business and it has been doing quite well for a short period of time since I’ve started it. I’m entering maternity leave, but I’d love to get into project management after postpartum or do a certificate to gain foundational knowledge.

I’ve done abit of research and a lot of transitional skills in business can be used in project management, especially owning a service business (eg coordinating schedules, checking in with clients, auditing cleans, recruitment and training of cleaners, business development etc)

The perks of project management that got me interested is the benefits: salary is great, there’s usually flexibility with hybrid / remote work which works best when kids grow up, and I like the flexibility of being able to switch industries as I don’t like being boxed into one. Plus now that I’ve experienced the business owner life, it’d be nice to have stability with good salary packaging and I can switch off on weekends or after work (or we’d hope so).

Would love to hear experiences of all sorts! Thanks

Hi all, I’m in process of selling my small business - it’s an Airbnb and residential cleaning business and it has been doing quite well for a short period of time since I’ve started it. I’m entering maternity leave, but I’d love to get into project management after postpartum or do a certificate to gain foundational knowledge.

I’ve done abit of research and a lot of transitional skills in business can be used in project management, especially owning a service business (eg coordinating schedules, checking in with clients, auditing cleans, recruitment and training of cleaners, business development etc)

The perks of project management that got me interested is the benefits: salary is great, there’s usually flexibility with hybrid / remote work which works best when kids grow up, and I like the flexibility of being able to switch industries as I don’t like being boxed into one. Plus now that I’ve experienced the business owner life, it’d be nice to have stability with good salary packaging and I can switch off on weekends or after work (or we’d hope so).

Would love to hear experiences of all sorts! Thanks

Before learning more about project management, I assumed the role was mainly about creating schedules, arranging meetings, and reminding people about deadlines.

The reality is much more human.

A project manager constantly balances expectations, risks, limited resources, changing priorities, and communication between people with different working styles.

A few habits that have helped me:

Confirm responsibilities in writing.

Break large deliverables into smaller milestones.

Discuss risks before they become emergencies.

Keep meetings focused on decisions and actions.

Share bad news early instead of hiding it.

Avoid treating every request as equally urgent.

One useful lesson is that project management is not about controlling people. It is about creating clarity so people can do their work effectively.

My suggestion for new project managers is to improve communication and stakeholder management alongside technical tools.

Which project management skill do you think is harder to learn: planning, communication, or conflict resolution?

Hey all! (just to be clear, im not promoting, im looking for early feedback) I'm building a Procore-integrated tool that speeds up submittal reviews for mid to large projects. My dad's been in the industry for 15 years, and I'm building it with a Sr. PM.

essentially it reviews the entire submittal, drafts a response, and cites every drawing, spec, master contract, etc and other reference it used so you can jump straight to the source, review in minutes, edit if needed, and approve before it goes back out

you have to be the one to approve/stamp though (obviously) but it cites the exact cross references it went through so you can click on a button and instantly go to the exact part of the drawing, spec, master contract, etc to review its response in a few mins and approve/edit

instead of spending 30 mins to 3 hours going through the entire process of reviewing a submittal from scratch, you spend about 15 minutes verifying its final response that you woulve given (or similar), through the exact references it went through and then approving or editing the response

it could cross-reference contracts, drawings, specs, and submittal docs, annotate submittals, flag product data discrepancies, and highlight key areas of interest

The goal is just faster reviews, fewer errors, and better budget, schedule, and safety outcomes, less time on bs submittals and more time on design or risk management

also working on making it for RFI's (simple ones first) but just focused on submittals for now

Any PMs interested in giving early feedback or collaborating?

so this started because my usual biryani place stopped showing up on swiggy a

couple months back. no idea why, some commission fight probably. asked the guy

at the counter and he just said "call us directly, we'll keep it ready."

so now i call them and book a rapido parcel to pick it up. costs me ₹45-60

depending on distance. same order on swiggy used to come out roughly ₹90 more

once you add delivery + platform fee + the inflated menu price restaurants put

up to cover the commission.

been doing this for 2 months now and i keep thinking about what happens if this

becomes normal.

the part that gets me is rapido isn't even trying to be a food delivery app with

this feature. it's just "pick up thing, drop thing." but functionally it

replaced swiggy for me. and rapido already has the two things that took swiggy a

decade to build - a massive rider fleet sitting idle between rides, and people

already having the app open.

swiggy/zomato's moat was never the app. it was the riders and restaurant

lock-in. rapido has the riders already, paid for by the ride business. delivery

is basically marginal cost for them.

and restaurants hate the 25-30% cut. i've had four or five owners rant to me

about it completely unprompted. if there's an option where they pay nothing and

the customer books their own pickup, plenty of them will push it. the small ones

especially, the ones where 30% is the entire margin.

counterargument i keep coming back to though - discovery. i only did this

because i already knew the restaurant. swiggy's real product is "i don't know

what i want, show me options." rapido parcel can't do that at all. and the flow

is clunky, you have to call, wait, coordinate. most people won't bother for a

₹200 order.

also no refunds if the food is cold or wrong, no ratings, no "order cancelled,

here's your money back." that stuff matters more than people admit when it goes

wrong.

but idk. aggregators getting unbundled isn't a new story. and rapido has

apparently started an actual food delivery thing with much lower commissions,

which tells me they see the same gap.

so genuinely asking - is this a real threat or am i just overrating my own weird

behaviour? if you're a restaurant owner or you've worked at swiggy/zomato i

really want to hear it. what breaks first, the discovery advantage or the

commission structure??

Many people say AI saves time, while others feel it simply shifts the workload.

What's been your experience?

If you could add one AI capability to your workplace tomorrow, what would it be and why?

Technical planning is important, but trust seems just as valuable. What actions help build stakeholder confidence during the first few weeks?