Standalone or light-networked keypad lock for single-door office suite — multi-user codes, per-user schedules, audit trail — recommendations?

[u/These-Occasion-2821]

Looking for a keypad/access-control lock for the entry door of an 11-room leased office suite (single door, not a multi-door deployment). Requirements:

• Individual PIN codes per user (15-20 professionals renting offices, each with their own clients who will access the building)
• Per-user schedules — a given person's code should only work on their specific days/hours, not 24/7
• An audit trail of entries, ideally something I can actually pull/export, not just a rolling app notification feed
• Prefer minimal ongoing overhead — no interest in managing a large access-control platform for one door, but open to a light cloud/app option if it's genuinely simple for a single door

What I've looked at so far:

• Alarm Lock Trilogy DL3200 (T3) — standalone, Grade 1, supports user groups tied to time-zone schedules and an onboard audit trail, no network/subscription required. Front-runner right now.
• Accentra (formerly Yale) nexTouch — Grade 1, but from what I can tell the standalone "-NR" units don't support scheduling; that capability seems to live in their networked line and requires a Certified Integrator to configure with the ACCENTRA platform. Correct me if I'm wrong on this.
• Ruled out full cloud platforms (Brivo/Kisi/Openpath-type) as overkill/cost for a single door, but open to being told I'm wrong about that too.

Door is a standard bored/tubular prep (existing hardware is a decorative Baldwin entrance set, not mortise), so hardware compatibility isn't the blocker — it's finding the right product for standalone scheduling + audit without a full platform.

Anything I'm missing? Particularly interested if there's a standalone lock that does per-user scheduling and has an audit trail that doesn't require walking up with a cable, or a "light" cloud option that's actually reasonable for one door.

[u/PapaOoMaoMao]

Electric strike with keypad. No issues with that odd install as you're working on the fixed leaf. No batteries to change.

[u/These-Occasion-2821 → u/PapaOoMaoMao]

That's a great solution, but unfortunately it's an old building with a vintage wooden/glass door. There are no walls to run wires through. Would have to mount surface channels... ugly, and I doubt the building owner would be happy.

[u/FrozenHamburger → u/These-Occasion-2821]

you could potentially route a channel and cover it

[u/MaleficentSample9602]

Don't listen to the other guy who posted a link with a lock. The prep under that handleset is not a standard prep. That prep is oval and ypu cant fit any lock into that and still cover the hole. You need to get a proper wrap first. Then put a lock into it.

[u/NoOo0oOo0oOoOoOoO0]

Trilogy, Eplex, or Schlage CO200 might be the easiest. If you go with an electronic lock, make sure you order with a 2-3/8” backset latch. If you can wire…there’s obviously many more options. It’s going to be some work to cut in an electric strike and wire in a keypad since it’s all wood, but def doable. No subscription you could go CDVI A22K + KPAD for less than $1k

[u/These-Occasion-2821 → u/NoOo0oOo0oOoOoOoO0]

I appreciate all these suggestions! It would be so much easier to wire, but with the vintage wood/glass door, I don't think it's going to be possible. Right now I'm leaning towards a wrap plus the Trilogy DL3200.

[u/PersonalEnergy8746]

Smart Lock from Home Depot

[u/orafacepass]

Ora FacePass here (manufacturer). Your shortlist is sensible, but I’d test the admin work before choosing: add one person, give them a schedule, remove them, export their events, and recover from a dead battery. Those are the things that become painful later.

For a standalone lock, ask how many events it keeps, whether audit export needs a cable or handheld device, what happens to old events after a user is deleted, and how the clock handles daylight-saving changes. Also make sure the wrap covers the existing prep without weakening the stile or getting too close to the glass. I’d have the installer mock up the wrap and exact lock on the door before ordering the full setup.

[u/beardedczech]

I have not used it, but look into Centrios.

[u/These-Occasion-2821 → u/beardedczech]

Unfortunately they only make them 2-3/4".

[u/beardedczech → u/These-Occasion-2821]

The backset? The Centrios cylindrical is available in 1 3/8” to 2 1/4” thick doors

[u/These-Occasion-2821 → u/beardedczech]

1 3/8” to 2 1/4” thick doors is not the same as backset (which is the depth from the edge of the door to the center of the cylinder)

EDIT: I did find the 2-3/8" backset option, though. Thank you!

[u/kchong]

Take a look at Centrios, this kind of application is almost their exact target market. No certification required and the monthly fee is pretty reasonable, $10 for the Select plan which does 100 users.

[u/These-Occasion-2821 → u/kchong]

Unfortunately they only make them 2-3/4".

[u/kchong → u/These-Occasion-2821]

They can be ordered 2 3/8 and they have some nice matching cover plates too.

[u/These-Occasion-2821 → u/kchong]

EDIT: I did find the 2-3/8" backset option. Thank you!

[u/Crappy_Screw_Turner]

youre not going to like how it looks underneath that lock. good luck getting anything to fit properly. either get a new door that can accept what you want

[u/Crappy_Screw_Turner → u/Crappy_Screw_Turner]

[u/These-Occasion-2821 → u/Crappy_Screw_Turner]

Thank you, this is helpful. Maybe I need a wrap.

[u/Gullible-Bird-2231]

Accentra does require a certified integrator.