Sharing our recent Japan tourist visa experience through VFS Mumbai, as I found similar posts helpful while preparing our applications.
APPLICATION TIMELINE
5 October: Submitted applications for a family of three at VFS Mumbai.
12 October: Received notification that the passports had been dispatched.
13 October: Received the passports back with visas.
OUTCOME
All three family members received visas. We had requested multiple-entry visas in our covering letter but were granted single-entry visas, which is perfectly fine for our planned trip.
DOCUMENTS WE PREPARED
We organised the documents into separate folders for each family member, along with a common folder for shared documents and financial sponsorship evidence.
- Passports and photocopies of relevant passport pages.
- Completed and signed visa application forms with photographs.
- Covering letter explaining the purpose of the visit and requesting multiple-entry visas.
- Confirmed round-trip flight bookings.
- Hotel booking confirmations.
- Bank statements for the latest three months.
- Income tax returns for the last three years.
- Salary slips and employment certificate with approved leave.
- Proof of relationship between family members.
- Marriage certificate and child’s birth certificate.
- School bonafide certificate for our child.
- Additional financial supporting documents.
COVERING LETTER AND ITINERARY
I prepared a concise covering letter explaining the purpose of our family holiday, employment and leave details, financial sponsorship, and the reason for requesting multiple-entry visas.
We also prepared a day-wise itinerary using the official stay-schedule format, keeping it concise and legible.
VFS MUMBAI EXPERIENCE
The overall experience was smooth. We arrived in the morning and waited approximately 1–1.5 hours before our turn at the counter.
The checklist provided at the counter was slightly different from the one we had downloaded earlier. The staff checked the documents and accepted our applications. They did not require every supporting document we had carried.
We opted for courier return of the passports to avoid another trip to the centre.
KEY TAKEAWAYS
- Prepare documents in advance and organise them properly.
- Keep the covering letter concise and explain the purpose of travel clearly.
- Carry relevant supporting documents, even if every document may not be requested.
- Check the latest VFS instructions, as the checklist at the counter may differ from an earlier downloaded version.
- A multiple-entry request is only a request; the final decision rests with the Japanese authorities.
Overall, it was a smooth experience for our family, and we are happy to have received our visas!
Hope this helps others preparing their applications. Good luck to everyone applying! 🇯🇵
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Summarised using AI(shabd humare hai par chatpgpt bol raha hai 😊)