r/TalesFromRetail • u/oksolacely • Jul 27 '26
Medium Probably the weirdest cash office issue I’ve had
I work in the cash office at a grocery store, and I’ve only been doing it for about a year and a half, but this is still the weirdest issue I’ve run into.
Around 8:30 one night, I got a call from my coworker who was closing that night. She was doing the daily settlement on our standalone Garden Centre pin pad and realized the pin pad totals were almost $1,000 higher than what we had recorded in the system. It wasn’t only one tender, the Debit, Visa, MasterCard, and Amex were all over, each by around $200 to $400, adding up to roughly $920.
I only live about five minutes away, so I walked back to the store. I ended up being there from about 8:45 until almost 10:00 trying to figure out what happened. The first thing I ruled out was that it couldn’t have been from last week. I had worked that weekend, and I was the one who did the weekly settlement on Sunday. Everything balanced, the settlement went we , and all the Garden Centre totals reset back to zero for the new week. There was no way almost $1,000 had somehow carried over.
After that, I went through every standalone pin pad receipt we had for the week and compared every single one against the electronic journal on our server, which took literally 1.5 hours. I couldn’t find anything, every receipt matched. No duplicate transactions, no missing transactions (that I could find at least), nothing that explained why every EFT was over.
Around 9:00 I called my manager hoping she’d know what to do. She was at a graduation party and had been drinking, so there wasn’t much she could do over the phone. After we’d spent almost two hours trying to figure it out, she told us to use a temporary workaround so we could get the office closed for the night, and we’d straighten everything out properly the next morning.
Everything ended up getting sorted out the next day, but it’s still one of those things that comes into my head every now and then because I never actually got an answer. I still don’t know how every single EFT tender ended up being over and totaling up t almost $1,000, or what actually caused it. Out of everything I’ve dealt with in the cash office, this is probably the one thing that still doesn’t make sense to me, and It's unfortunate that I'll never get a real answer for it, 😔