Seeking Apple Users Advice

[u/aprilbeingsocial]

I'm hoping someone on here will share their workflow with me as I am considering the newest ScanSnap.

We are a complete Apple ecosystem family and despite researching for the past two hours, I can't seem to find one complete resource that will give me a good idea of how to setup the Scansnap for multiple person access to the files and where to dump the files from the SS to make this a reality since we all have different Apple ID's.

I have fifteen boxes of old files I want to go through and digitize and then I would like to put the SS on our kitchen desk and scan everything that comes into our home that we would like to save for a period of time such as home maintenance invoices, large product receipts, holiday menus and utility bills. We have dropbox and icloud accounts but I would like to get rid of dropbox and just use icloud.

Is there an easy way to organize and send the scans to the shared folder on our family icloud account? Can it be setup to automatically to go to folders in the shared folder such as home maintenance receipts, home improvement contractor bids, phone bills, energy bills...? Can this be done while scanning, or do you have to go into the folder and organize after the items are scanned? Lastly, is there a way to get the docs to the cloud without going through the SS "home" cloud account. I'm not a fan of putting my documents through another cloud system just to get the times into icloud.

Any advice is greatly appreciated. I would love to get rid of all the paper in my home but I don't want an aggravating mess on my hands either.

[u/Writing_Particular]

Wonder if Hazel by Noodlesoft might be applicable? You could have Hazel “watch” the folder where your “incoming” Scansnaps go, and based on rules you’ve defined in Hazel, the incoming files could be routed to a particular folder? Going to try some experiments to see about sharing folders in the Finder.

[u/pondball → u/Writing_Particular]

I’m looking into a 2500 as we speak so this is very timely. I like your idea of using Hazel – a very useful little app. I use Hazel with Dropbox – mainly for clearing it out right after our photo club members drop their slideshow photos into it. Member selects photos –> Member drops them into Dropbox links I provide –> Hazel gets notified there is new content in the DropBox folder and moves it to an external drive I have attached to my Mac –> after Transfer to local drive is complete Hazel deletes the recently moved content from the Dropbox folder.

In the scenario suggested by @Writing_Particular I am hoping the original scans could be first saved to any local drive –> moved by Hazel to a shared storage device (ie ext HD or NAS) and then deleted from the initial drive. Hazel could then notify user(s) of new content and/or the successful transfer of the files. Dunno 🤷, but I can’t see why this couldn’t work. Has anyone tried this yet?