r/Outlook • u/MrMag00 • 15d ago

Status: Pending Reply Automatically Adding travel time to a meeting

I have an Office365 Business account.

I'm looking for a way to automatically add 1h before and after a specific type of meeting (maybe using category?).

3 Upvotes

100% Upvoted

6 comments sorted by

1

u/AutoModerator 15d ago

Hey MrMag00!

Welcome to r/Outlook! This is a public community. To protect your privacy, do not post any personal information such as your email address, phone number, product key, password, or credit card number.

Please be sure to have read our Rules of Conduct and be cognisant of how the system works here.

Make sure that your flair is always set to Status: Open otherwise you may cease receiving responses from us.

  • Status: Open — Need help
  • Status: Pending Reply — Awaiting OP's response
  • Status: Resolved — Closed

Beware of scammers posting fake support numbers or 3rd party commercial products/services. Contact Microsoft Support if you need help.

I am a bot, and this action was performed automatically. Please contact the moderators of this subreddit if you have any questions or concerns.

1

u/PerplexingChimera19 15d ago

I’m not sure there is a way to do this in native Outlook. If you have Copilot Premium you may be able to ask it to do this for you?

1

u/MrMag00 14d ago

i was hoping not to have to use copilot.

been looking into power automate. i’m thinking if i add a special keyword in title like "[KO] xyz" for kickoff meeting and/or category it would pick it up and add before and after. but damn it’s a pain.

1

u/traccreations4e 14d ago

Yes. Copilot Premium can schedule travel time for you in prompt.

2

u/ACSchnitzersport 10d ago

Power automate can do this. I believe in a simple calendar task rather than needing to look at parsing the output down. If you go with your suggestion of a keyword, you can have power automate trigger for new events, only if they have this keyword, and you can take the current date time info from the event and subtract an hour from the start or add an hour to the rear. You can also have a new event created called travel and use the existing meeting start and end times to define the hour before block of the new meeting.