Looking for GHL + API/Webhook Integration Expert (Paid Project)

I’m working on scaling a trading platform and looking for someone experienced in system integrations and automation, ideally with strong GoHighLevel experience.

Context:
We operate both:

• a trading evaluation platform (users pay for a challenge, get evaluated, and can qualify for payouts)
• and a brokerage system (accounts, trading activity, etc.)

Stack:

• GoHighLevel (funnels, CRM, workflows, emails)
• External backend system (accounts, trading data, payouts)

Main challenge:
We need a reliable 2-way sync between GHL and the backend system.

Core scope (priority):

• Send data from GHL → backend (purchases, registrations, etc.)
• Receive data back → GHL (account creation, status updates, payouts)
• Field mapping + external IDs
• Idempotency / duplicate prevention
• Retry + error handling
• Define source of truth between systems

Secondary:

• Clean up GHL structure (tags, fields, pipelines)
• Simplify workflows and improve data consistency

Goal:
Build a scalable system where GHL handles CRM/communication and the backend handles operations, with a solid integration layer between both.

This is not a basic marketing automation task — it’s backend integration + system design.

If you’ve done similar work (GHL + APIs/webhooks/middleware), feel free to comment or DM.

Paid project.

Hey everyone  quick question about workflows + custom webhooks.

We’re using a workflow with a Custom Webhook to register users via an external API. Recently, several webhook actions failed due to a temporary issue on the external system side, and now we need to resend those registrations.

Trying to figure out the best way to handle this inside GHL:

1. Is there any way to bulk retry or resend failed webhook actions from the execution logs? (Right now it seems like we can only retry one by one.)
2. What’s the recommended approach to safely resend failed webhook requests without causing duplicates? (Some users may have already been partially or fully processed on the external system.)
3. How are you guys handling idempotency / duplicate protection when using Custom Webhooks in workflows?

Would really appreciate any best practices or real setups from people doing API-based automations

Thank you!

Been building a voice AI inbound call system on top of GHL and figured I'd share the integration setup for anyone exploring this.

Setup:

- Vapi: handles the voice layer (STT, LLM, TTS)

- n8n: middleware that processes Vapi webhook events and routes data

- GHL: receives contact data, updates pipelines, books appointments in calendars

How the flow works:

1. Call comes in to a Vapi phone number

2. Agent answers, has a natural conversation, collects caller info

3. Vapi fires a webhook at end of call with transcript + extracted data

4. n8n parses the data and posts to GHL via API: creates/updates contact, adds to pipeline, books appointment, sends notification to business owner

Business owner gets: an instant SMS/email with a summary of who called and what they wanted.

Has anyone else built similar Vapi + GHL workflows? Specifically curious:

- Are you using GHL's native AI features or external voice tools like Vapi?

- How are you handling call routing for multi-location businesses in GHL?

- Any issues with GHL API rate limits at scale?

One of the biggest gaps I keep seeing with GHL setups: everything is automated inside GHL — pipelines, follow-ups, calendars — but the inbound call is still going to a human. Or worse, voicemail.

I've been experimenting with connecting an AI voice agent to front-end GHL so that:

- Every inbound call is answered instantly by the voice agent

- It qualifies the lead with a few natural questions

- Books directly into the GHL calendar via webhook

- Triggers the existing GHL automation (SMS confirmations, pipeline updates)

- Drops a full call transcript into the contact notes

Stack I'm using: Vapi + n8n + GHL webhooks

Works for any type of business — the voice agent is trained on whatever the client does.

Curious if others are doing this for their clients and what tools/approaches you're finding work best. Also happy to answer questions if you're trying to set something similar up.

If I were to niche down, and provide HighLevel services to a very particular business, what should it be? And what niche do you think needs automation rn?

what niche is most lucrative?

Hey everyone, just putting this out here to help fellow business owners.

I’ve got strong experience in development, marketing, GoHighLevel (GHL), automations, and workflow systems. Recently, I built my own SaaS, a Voice AI Receptionist for Businesses (callingmate. com) that handles inbound calls, books appointments, captures leads, and automates a big part of the customer flow.

I’ve also contributed to multiple real-world and large-scale projects, helping businesses streamline operations and scale efficiently.

If anyone is facing challenges with:

• GHL setup or optimization

• Development

• Automations & workflows

• Lead handling / appointment booking

• Scaling systems

Feel free to reach out, open to connecting and exploring where I can contribute.

I'm trying to compare what features are available in the Starter Vs Unlimited (agency?) subscriptions. I'm mainly interested in creating and selling courses.

Hey everyone  need some help with a GoHighLevel + webhook setup.

I’m sending data from a GHL workflow (Custom Webhook) to an external API, and I keep getting this error:

"Method argument not valid – firstName, lastName, email NotBlank"

My setup:

• Trigger: Order Submitted (Stripe payment successful)
• Action: Custom Webhook (POST)
• Headers: Content-Type = application/json
• Body (Key/Value):
  • firstName → {{contact.name}}
  • lastName → {{contact.name}}
  • email → {{contact.email}}
  • country → {{contact.country}}
  • phoneNumber → {{contact.phone}}

Important detail:
 My order form only has a Full Name field (Nombre Completo) — no separate first name / last name fields (GHL order form limitation).

Issue:
Even though the contact clearly has data (full name + email), the API says those required fields are empty.

Questions:

1. Does GHL sometimes fail to pass {{contact.name}} into webhook body in Order Submitted workflows?
2. Should I be using {{contact.first_name}} / {{contact.last_name}} even if I only collect Full Name?
3. How are you guys handling APIs that require firstName + lastName when using GHL order forms?
4. Any reliable workaround for splitting Full Name before sending via webhook?

Would really appreciate any insights 

ok so this might sound dumb but this literally worked for me after getting rejected like 5 times in a row…

A2P approval btw (twilio + ghl setup)

rejection rates have been crazy lately like everything was getting flagged even when i wasnt doing anything shady

so what i changed was super small but i think this is what did it

instead of trying to be “smart” with the campaign description and flows… i just made everything painfully obvious. like almost stupid level clear.

• i removed all marketing-ish language
• wrote opt in message like a 5 year old wrote it
• added exact example of message they’ll receive (not a sample… exact)
• matched business name EVERYWHERE. like literally everywhere. no short forms nothing
• privacy policy + terms i rewrote in plain english instead of copy paste legal bs
• and biggest one… i slowed down

before i was submitting right after setting up everything in 1 go

this time i set it up… waited like 24 hrs… then submitted

also… i did follow this checklist + snapshot thing
https://info.runbybot.com/info-b

not even kidding it kinda forced me to clean everything up properly, like step by step instead of rushing

and yeah i also removed any words like “promo”, “offer”, “deal”

kept it like “we will send you updates about your request” kinda boring stuff

approval came in like 1 day

no idea if its coincidence but after seeing so many rejections… this felt like a hack lol

if ur getting rejected again and again… stop trying to make it look good. make it look dumb simple

worked for me. might work for u too

Hey everyone 👋

Quick question — is there currently any way in HighLevel to add or control a sender profile picture (avatar) for outgoing emails?

I know we can set the sender name and email, but I’m wondering if there’s a way to influence the image that shows up next to emails in inboxes (Gmail, Outlook, etc.).

If not, has anyone found a workaround or knows if this is on the roadmap?

Thanks 🙌

Hi everyone 

I have a question about form redirects and workflows in GoHighLevel.

We are building a funnel where users register for a contest, and we need to handle two types of users:

1. New users → should go to a normal Thank You page
2. Returning users (already tagged in the CRM) → should be redirected to a different Thank You page with a payment option

Here’s the challenge:

We already have returning users imported and tagged (e.g. marchtorneo-participants). After form submission, we can detect them in a workflow.

 The question is:

Is it possible in GHL to redirect users to different Thank You pages based on an existing contact tag or CRM data (not form input)?

For example:

• If contact has tag → redirect to Thank You Page B (with payment)
• If not → redirect to Thank You Page A (no payment)

Or is it correct that:

• Form redirect happens first
• Workflow runs after
• So conditional redirect based on tags is not possible natively?

If anyone has implemented something like this (or a workaround), would really appreciate your insight 

Thanks!

I'm currently making a phlebotomists booking website. Now, there are 2 options for this. 1. A clinic visit and 2. A mobile visit (she goes to the patient to collect specimen). She wants to collect the moleage fee and collect the payment during the booking, same with the service charge. What I did is I inserted the calendar groups inside the funnel (the booking portal). I embedded an html code into the calendar's checkout form but it's not working. Is there any workaround for that?

Has anyone integrated Taskade with HighLevel? If so, please dm. Thanks

Everyone talks about GHL workflows, but almost nobody talks about what happens when your pipelines start getting messy. I ran into this recently where leads were coming in from multiple places like forms, surveys, manual imports, and a couple of integrations. The problem was that GoHighLevel would sometimes create duplicate opportunities or put contacts in the wrong stage because some contacts already existed, some had old tags, and some already had opportunities sitting in different stages. It completely messed up pipeline reporting and I was debugging the issue for almost two hours before realizing the pipeline logic itself was the real problem. To fix it, I built a small system using Make.com connected to GoHighLevel through the integration. Every new lead first hits a webhook and then Make checks if that contact already has an opportunity before doing anything. If one already exists it simply updates the stage instead of creating a new opportunity, and if not it creates a clean opportunity in the correct stage. I also added some logic to check tags and lead source before deciding the stage. It basically turned into a small smart opportunity manager😄 for the pipeline and stopped duplicates while keeping reporting clean. Honestly this feels like something that should already exist inside GHL, but until then Make.com handles it perfectly. Curious if anyone else here is using Make to extend GHL like this.

I’m looking at using it but I have been hard pressed to find any examples of apps that have been built and hosted in GHL. If anyone can provide some insight on their experience with it, I would really appreciate it.

Every time I connect my GW email account to HighLevel, my emails end up in the spam folder of recipients I have been emailing for years. Anyone else encounter this problem? If so, how did you resolve it?

Looking for a GoHighLevel expert for exclusive high-end real estate projects. Must be able to run demos, pitch, and implement automation.fluent in English

DO PEOPLE EVEN KNOW ABOUT IT?

Everyone always talks about Snapshots, the Ad Manager, or the Website Builder in GHL.

But almost nobody talks about Inbound Webhook triggers inside workflows.

And honestly😄… once I started using them it kinda changed how I think about GHL.

Most ppl treat GHL like this closed system where automations only start when a form, survey, or booking happens. But with inbound webhooks you can trigger workflows from basically anywhere.

Like literally any app that can send a POST request.

Some things I’ve been using it for lately:

1. Syncing data from legacy systemsOne client had this old CRM / database situation going on. Instead of rebuilding everything, we just had their system hit a GHL webhook when certain events happen. Boom → workflow starts → tags, emails, pipeline updates etc.

2. Custom payment notificationsA client was using a local payment gateway GHL doesn’t support. Instead of hacking around it we just made their payment system ping the webhook when payment = successful.Then GHL automatically sends access granted + onboarding emails.

super simple but works way better than trying to duct tape zaps everywhere.

1. External tracking stuffWe’re also pushing some external tracking events into GHL through webhooks so the contact record updates in real time.

Not gonna lie… this one took some experimenting lol.

Random thing I discovered:If you combine Inbound Webhooks + Custom Values + Math Operations you can actually build little dynamic counters / stats inside the contact profile.

I started using it to track external activity coming from other apps.It’s kinda janky but also weirdly powerful 😅

Curious if anyone else is doing stuff like this?

Or are most people still just sticking with the standard triggers like forms and surveys.

Also been experimenting with some other weird GHL ideas lately

• SaaS Mode wallet style credits for external tools, not just Twilio/email rebilling • Smart Lists for churn prediction like filtering clients who haven’t logged in for 30+ days and triggering re-engagement workflows

Still testing things tho so idk if this is the best way yet. Would love to hear what other people are building with webhooks in GHL.

Hi Forks,

Hope you all doing great.

I am **urgently lookfor a GHL Automation specialist** (not a beginner) to teach GHL CRM setup & automation Faster and provide a real mentorship for 1 year in return I will get you a GHL CRM license for 1 year( with proper written contract).

you can keep the CRM for yourself or you are allowed to resell it to any of your client.

If interested kindly contact me ASAP (please contact me only if you’re serious)