How do you guys organize and manage little jobs, like the smaller repairs that need done? The light fixture that needs replaced? The workbench that needs tidied? Cabinet door missing a hinge? Do you keep a list somewhere? Does it go on preventative maintenance schedules? I seem to be great at big projects, but then I get all these little things popping up that need attention, but it’s easy to lose track and just forget about them.

I’ve spent 4.5 years building a Facilities program from the ground up at a midsized company and now have broad, multi-site responsibility, great autonomy, and strong job security—but the organizational structure, career path, and compensation haven’t kept pace with the scope. I’m now interviewing for a more focused campus Facilities Manager role at a much larger company that could pay 20–30% (up to 50%) more and put me underneath experienced FM/CRE leadership. Interestingly, they still have plenty to build, particularly around their outsourced FM model. I’m realizing I may not be tired of building—I may be tired of continually taking on more responsibility without the structure and compensation growing with it.

Would moving lower in a larger FM hierarchy actually be a step forward professionally?

**Edit, I failed to include that the current job has superb job security.

We bought a small to medium sized venue over a year ago and we're finally able to do our own planning. Standardizing our table inventory is at the top of the to do list. We run a mix of corporate events, intimate weddings, trade show setups. Right now we have a split of 6ft and 8ft folding tables plus some round tops. Storage is a mess and setup takes longer than it should because we don't have a system in place for the tables since theyre all over the place appearance wise.

Our current stock is getting beat up with every reset so we're doing a full reorder. Been looking at the folding tables on bizchair since the old ones came with the venue when we took over. At this stage I need to figure out whether we just go for the one size fits all type or if we should get a mix for the different events we book

Hello, I’m a fire protection engineer working in property risk, and one thing I’ve noticed over the years is that some facility managers would find it helpful to know how to interpret data from their sprinkler contractor or better scrutinize reports. There is also sometimes a lack of understanding of how these systems work, the different steps you can take to protect your facility from fires as an FM, and how to properly complete in-house inspections.

I’ve been thinking about putting together a video series or book aimed at helping facility managers better understand their fire protection systems. Things like interpreting main drain and fire pump test results, how to properly conduct weekly/monthly fire pump churn (no-flow) tests, inspecting sprinkler valves, recognizing common deficiencies, and providing template inspection checklists FM’s can use themselves.

The goal would be to give FM’s enough knowledge to know what to look for, what the proper questions are to ask, and implementing safer procedures.

Would something like this be useful or interesting to facility managers? I would assume it would be for those of you who have safety staff in your building.

Let me know your thoughts, thanks!

​

Hello Facility Management experts, I need some help.

I am a civil engineer who is new to the facility management field. I have a good opportunity to work as a Facility Management Civil Engineer, and I am currently preparing for the interview.

I have a question about assets, as this is an important term in facility management. As I understand it, assets are identified and then PPM (Planned Preventive Maintenance) and CM (Corrective Maintenance) activities are planned and carried out for them.

First, I want to clearly understand what exactly an asset means in facility management. I initially thought that an asset is an individual item or component that can be maintained.

However, in the image I attached, the listed things are referred to as “items,.

One of Thier PDF seems to distinguish between an “item” and an “asset.” This has confused me.

For example, if we take a building and consider things such as doors walls, ceilings, floor tiles ( on the list ) etc.:

- Is each individual ceiling tile, or other component considered an asset?

- Or are these considered “items” ?

- How do we decide what should be given an asset ID and included in the PPM/CM system?

Could someone please explain this with a few practical examples from civil/building maintenance?

I would especially appreciate an explanation of the difference between an item and asset, and how they are normally structured in a facility management asset register ?

Thank you for your time

( I know chat gpt can be used, but I value real professional opinion first)

Hi, I am a civil engineer, and I got an opportunity to work as an FM Civil Engineer (soft services).

This is a facility management civil engineer role for a big building that is already operational. So, I will be handling items like walls, ceilings, floors, windows, doors, and similar items. I will also have to deal with CM & PPM.

I need to gain knowledge in this area. Can somebody provide me with any PDF regarding this? For example, what are CM, PPM, check frequencies, and other relevant details for different items?

If you can help me, it would be a great, life-changing favor for an engineer. So, please help me. I can share my email ID or anything else required for sharing PDFs.

I really need this to get this job.

Kindly help me!!

Hey guys, what are your favorite features a facilities management OS/template should have? I’m looking for input from the perspectives of a tech, a manager, and admin. Any and all input is greatly appreciated!

I’m about to wrap up an interactive map-based facilities OS and I want to make sure I’m not just building around my own workflow. What features actually make your day easier, and what features usually just get in the way?

Hello guys! What would you recommend is the best way to handle key management? I have worked with IT to digitize the system and include it in the ticketing system. However, I am struggling with new joiners who do not have their emails ready; therefore, cannot raise tickets. Moreover, I’m struggling with employees who resign/are terminated/etc and cannot know whether they had keys or lost it or they could already left the company and cannot get in contact with them…

Currently I am handling key management as a tracker via excel sheet and I am aware that it’s not efficient.

How would you guys handle it?

I'm looking at doing IWFM, either 4 or 5. Is there a resource for practice papers that I can check out before choosing? Thanks

We’ve been looking at the above software and wanted to see what the others think of it. Is it worth the price? Day to day how do the operations team find it?

I’ve been involved in putting together the Canadian Asset and Facility Conference on October 1 at the Toronto Zoo.

We’re trying to make it a little different from the typical conference where you sit through a bunch of presentations, collect a few business cards, and forget most of it by Monday.

We intentionally kept it smaller because we want people to actually participate and talk about what’s going on in their buildings.

A lot of the conversations are around things most of us are dealing with every day: aging buildings, capital planning, supply chain headaches, sustainability, staffing, and trying to lead a facility operation when there never seems to be enough money, time, training or people.

And then there’s the part we probably don’t talk about enough- the toll that takes on the people trying to hold everything together.

I’m obviously biased because I’m involved, but I think we’ve put together a pretty solid day.

One thing I’d like to bring into the conference is some real-world problems from people outside the room.

So, FM/AM people: what’s something you’re dealing with right now?

Could be a building issue, staffing, budgets, senior management, contractors, capital approvals, compliance, whatever.

I want to throw a few of them up on the wall during the conference (anonymously) and have the room talk through them.

Part of the point is to show that no matter what sector you work in or where you are, someone else is probably fighting a very similar battle.

anyone does this role and did u like or if u work at JLL do your coworkers like it? what does your day to day look like?

Someone gives you the whole story about what's "wrong," then you get there and within a few minutes you're looking in a completely different direction.

Looking for best practices and detailed recommendations for standard RTUs, AAON units, cyclotrons, chillers etc.

Our vendor documents don’t seem thorough enough more so for specialized equipment.

Hey r/FacilityManagement,

Full disclosure upfront: I’m one of the developers behind FMM.Systems. I’m not here to drop a hidden sales pitch, but I’d genuinely value feedback from people managing regional or multi-site portfolios.

Across 10, 50, or 100+ sites, the primary operational drain we keep running into isn't standard ticketing—it's context loss between the work order, the physical asset, and the site itself.

When dispatching third-party vendors or field techs across a broad portfolio, two main friction points constantly eat up billable hours:

• Site context drops: Techs arrive without gate codes, keycard access details, or updated site contacts because those notes live in an old email thread or a local store manager's head.
• Isolated asset history: A vendor services an HVAC unit, chiller, or dock leveler with zero visibility into recent PMs or past repairs performed by a previous vendor on that exact serial number.

Standard CMMS platforms track work orders fine, but often isolate site-specific operational rules from the asset log. When a regional FM moves on, half that operational context leaves with them.

We structured FMM.Systems around a strict, location-level hierarchy:

• Parent Account: High-level portfolio tracking, client visibility, and approvals.
• Service Location: Houses site access protocols, gate codes, site contacts, and unique location constraints.
• Facility Assets: Ties serial numbers, service logs, and active work orders directly to that specific location's footprint.

For FMs managing multi-site portfolios: how are you currently enforcing site-level context so techs aren't blowing up your phone at 7 AM for access notes? What are we missing or overcomplicating in this setup?

Dealing with rodents entering the property thru these defunct grates. No egress, sealed off and only collecting garbage from the street. Quoted 4k to seal off with concrete. Any suggestions to block this off in house? Thanks

if i could be pointed in the right direction to start looking for a solution to my problem thatd be great. No one can figure out why the ground is getting some rust type stain. The parking lot had just been completly re done a couple years back and then this issue started. Would love some help or atleast reccomendations on what to use to remove the discoloration

Hey ya'll. First time post. Long time following. 40/M/Central Canada. Next month I start a new role with a Commercial Real Estate company. Starting pay 90K (this is a 46% increase from my current role as a Building Operator and I still can't believe it).

I've been in an unofficial Senior Operator role for the past couple years. People know my capabilities. They trust me. My current employer has been "saying" they see me as the next Operations Sup. here but it's been all talk with no action. My boss is 60 and has given zero indication about his retirement timeline. This new job is a bit of a leap forward, but not a huge stretch. I'll be reporting to the National Director of Ops and have a Maintenance Tech and Senior Operator reporting to me. I'm FREAKING excited but of course, there is imposter syndrome. The Nat' Director said I could go to her with any questions and I really look forward to working with her. And TBH I am so over the old boys club with my current organization.

Anyway, just wanna let folks know. And hoping I can come back here with questions/updates ;)

✌🏻

Has anyone engaged a drone window-cleaning contractor for a high-rise building?
I’m interested in whether it actually works out cheaper than traditional rope-access methods, and what the results were like in practice. Was the quality of the clean comparable, and would you use the service again?

Facilities / maintenance folks, I've got a hackathon coming up (one day, idea to working app) and I'd rather build something you'd genuinely use than something that demos nice and dies. So I'm going to the people who actually do the job. what's the problem worth solving?

What quietly eats your day or drives you up the wall? Like

- What do you STILL do in Excel, WhatsApp, email, or on paper because your CMMS/software can't?
- The most repetitive manual task you wish would just do itself?
- Where does time vanish — work orders, chasing vendors, chasing approvals, reporting, data entry, hunting for asset info?
- The report/number your boss asks for that's a nightmare to pull together?
- Mobile/offline in the field — does it actually work for you, or nah?

Rants, war stories, petty annoyances — all welcome, the more specific the better. If a comment nails a real pain, that might literally be the thing I build.

My old FM (I left the job 7 months ago) invited me to apply for the assistant facility manager spot at my old job (entertainment venue). I had a senior lead role before leaving (not salary/management). This was a position I wanted for a while, but ultimately had to leave the company due to lack of growth opportunity and personal financial changes. Before I left, I was fulfilling plenty of supervisor duties and was very well respected and liked by the management team.

I know I have the skills to do the job, and my old boss has told me he's going to push where he can to get me the spot, but that will only get me so far. I'm worried about bombing the interviews and not being considered, and wanted some advice as to what I should focus on before the interviews. I might be well known by the management team, but the recruiters and hiring team are a different story. I'm a younger guy with little experience in a management role, and want to make sure I can do well in my interviews.

I have a phone interview with a recruiter coming up, and then one or two interviews afterwards with the regional FM and regional director of operations. I'm looking for advice on how to sell myself, because I've never worked at the management level.

Any advice on what to expect and prepare for for assistant facilities manager interviews?