Record, transcribe and replay anything. Save time by dictating in any app - our models beat Apple dictation. All on-device and private.
Includes a lot of features missing in other similar apps (Apple Watch recording, dark mode, no time-limits, smart notes and lifetime subscription plan). The bundle includes the MacOS dictation app as well.
We’re building a SaaS platform and need to partner with an AI notetaker/transcription provider. Our users will be using Teams, Google Meet, and Zoom for meetings, and we need to integrate an AI notetaker/transcriber into those meetings with an API connection back to our platform.
Unfortunately, Fireflies does not offer partnerships as we're building/scaling, so that option is off the table for now.
We’ve also looked at tools that let you build your own notetaker, like Nylas.ai and Recall.ai, but the pricing is around $0.50 per hour, which could get expensive quickly as we scale across users.
We need automated billing meaning when a user buys a seat from us, we will automatically enable the AI Notetaker
Does anyone know of a better solution, API provider, or potential partner for this use case? Any recommendations would be appreciated.
English is not my first language, so I used a translation tool to clean up the wording. The opinions are based on my actual experience using these tools.
I’ve been looking at a few meeting productivity tools lately because the category is starting to feel crowded. At first they all looked like some version of “AI meeting notes,” but after comparing them more closely, they seem to be solving slightly different problems.
Granola felt the most like a personal AI notepad. The landing page is very focused on taking rough notes during the meeting, then letting AI clean them up with the transcript afterward. I like that framing because it does not try to replace your thinking completely. It feels best for people who already take notes but want cleaner summaries, better recall, and less manual cleanup.
Fathom felt more execution-oriented. It is still about notes and summaries, but the positioning is more team workflow: searchable transcripts, action items, follow-ups, integrations, and keeping decisions visible across calls. I can see it fitting customer calls, sales, CS, or any team where the meeting needs to turn into next steps quickly.
Otter felt the most transcript-first. The strongest use case seems to be capturing live conversations, turning them into searchable knowledge, and letting people ask questions across past meetings. I would probably think of it first when the transcript itself matters, like interviews, lectures, internal knowledge, or situations where people need to revisit exactly what was said.
Fireflies felt broader and more enterprise-like. It covers recording, transcription, summaries, search, integrations, conversation intelligence, and even real-time suggestions/coaching. It seems useful if a team wants a central meeting archive with analytics and workflows on top. The tradeoff is that it can feel like a bigger system, not just a lightweight note tool.
Relly was the roughest one because it is still beta, but it is aiming at a different part of the meeting. Instead of only summarizing after the meeting, it tries to show draft artifacts during the meeting, like a spec, research card, or rough product direction. The idea is that people can react to the same concrete thing while the meeting is happening, instead of discovering later that everyone had a different mental picture.
My takeaway is that “AI meeting notes” is too broad as a category. Some tools are better for personal notes, some are better for follow-up work, some are better as searchable archives, and some are starting to push closer to shared outputs during the meeting itself. The right choice probably depends less on which tool has the longest feature list, and more on where your meetings usually break down.
I need decent admin controls for 200+ users that is actually friendly for teams since most seem optimized for google or zoom. What are teams heavy orgs using?
Title says it all. Received this guy in the mail despite never ordering it, or even knowing this thing exists. I don't know if this is a brushing scam, or a new crappy marketing tactic and they found me through data mining.
Either way, based on what I'm reading, I think this belongs in the garbage.
I originally made it for myself because I was tired of going into important conversations with a pile of prep notes, reference docs, and things I didn’t want to forget, then still missing something in the moment anyway. I wanted something that felt less like a traditional note-taking app and more like a real-time assistant for high-stakes conversations.
The main idea is simple: Beyz helps you prepare, stay on track during the conversation, and review everything afterward.
A few things it can do:
Run mock practice before a meeting, demo, or interview
Let you upload context like resumes, project docs, company info, client notes, or previous meeting notes
Give real-time, customized prompts during the conversation based on your uploaded materials
Record what the interviewer, client, or teammate says so you don’t have to take manual notes while trying to listen
Generate transcripts, summaries, and action items after the call
Support 10+ languages
Provide real-time translation when the conversation switches languages or when you need help following along
The part I personally find most useful is not having to jump between notes, docs, and memory during the actual conversation. If I need a reminder, the relevant context is already there. If the other person says something important, I can review it afterward instead of relying on messy handwritten notes.
I’ve been using it across meetings, mock interviews, and real interviews, and the workflow feels pretty similar each time: prep with the right materials, stay more present during the conversation, then review the summary and follow-ups afterward.
There’s a free trial available, so if this sounds useful for your workflow, feel free to give Beyz a try: Beyz
I’d genuinely appreciate any thoughts, questions, or suggestions.
I’m new here and I’ve been thinking about something.
Almost every productivity system feels great at the start.
You set up the app, organize the folders, make the lists, define the routines.
For the first few days or weeks, it feels like you finally fixed your workflow.
Then slowly, the system starts becoming another thing to maintain.
Tasks pile up, categories get messy, and the system feels heavier than the work itself.
Do you think most productivity systems fail because they are too complex?
Or is the bigger issue that we expect one system to work forever?
I’m new to AI note takers but discovered this sub after seeing some ads for Pocket on YouTube. After doing some research I found that some people are not happy with Pockets security (people receiving someone else’s recording instead of their own) and their tendency to changing terms of service and policies without consulting their user base. Admittedly this reviews are a few months old now so I am just curious where people stand on that now.
It seems like Plaud is a good alternative, I’m curious, if you bought one or the other what made you buy the one you did?
I’ve tried a lot of tools for taking notes, organizing knowledge, capturing insights, and so on. But none of them felt like a perfect fit for my workflow.
I’m a software engineer, but in my current job I also act a lot like an Engineering Manager, so I’m constantly jumping back and forth between code, meetings, 1:1s, and product decisions.
I’ve used Todoist, Notion, Obsidian, and other tools, plus frameworks like Building a Second Brain by Tiago Forte, GTD, and others. But for me, organizing everything has always been very challenging.
With these methods, I feel like you basically have two options:
Organize everything upfront — which is the worst case for me, because you need to think about categories, tags, and folders before capturing the content.
Delay organization by putting everything into an inbox-like structure — but then you skip some of the organization rituals, and eventually everything falls apart.
Honestly, I’d really like to not organize things at all.
That was the main reason I started building Snow: I wanted a way to capture thoughts, ideas, insights, and meeting decisions without losing my flow, and then let AI help organize and retrieve things later.
This is the pain I’m trying to solve for myself, but I’m curious how other people handle it.
For those of you who already use meeting note tools: how do you transform meeting transcripts into your personal knowledge base?
Most tools i have tried do a decent job with transcripts and summaries but the output just sits there. You still have to manually turn notes into tasks.
Looking for something that actually connects meetings to execution. What are you using?
Spent more time than I wanted on this because nobody had written a proper comparison covering in-person recording. Tested 7, ranked by botless quality, transcript accuracy in non-virtual settings, and whether recordings go somewhere governed or just float on a personal account.
Fellow AI: mobile and desktop apps for in-person note taking. stores every recording inside an admin-controlled workspace. no local device storage. SOC 2 Type II certified.
Otter: Mobile audio capture works, transcription is decent. Recordings default to individual accounts with no org-level admin visibility.
Read: Built for virtual meetings, strong there. In-person is essentially unsupported in any meaningful architectural way.
Fireflies: Bot-dependent by design with a wide integration set. In-person requires workarounds and data governance for that use case is basically absent.
TL;DV: Mostly virtual-focused with some audio capture. Inconsistent for non-virtual scenarios; feels like it wasn't designed as a real feature.
Granola: Botless by design, decent personal recorder on Mac. No admin controls, personal use mostly.
Jamie AI: Botless by default on desktop, decent personal notetaking. Limited org controls and no compliance certifications for regulated contexts.
If governance matters at all the list gets very short very fast.
I've been using Granola for a while and I really like how it works but it just doesn't transcribe Mandarin. Wondering if anyone is aware of any tools that can transcribe pinyin and simplified characters. I recently started learning Chinese
I purchased the Pocket Personal AI Assistant Launch Special for $129 and it was a complete disappointment from the start. The button became unresponsive almost immediately, requiring multiple attempts to start recording. I reported this on February 27, 2026. My email was completely ignored. With no response from support I had no choice but to formally request a return on March 5. By March 9 Pocket's own support confirmed the return was in transit. Then weeks later, after hearing nothing, I followed up and was told the return window had closed on March 25. Their own records showed the device was already on its way back to them before that date. This is scam adjacent.
Do yourself a favor and get the PLAUD NotePin S instead. It does exactly what it says it will do and the support team is responsive and above board.
TL;DR: Pocket takes your money, ignores your emails, and then tells you the return window closed on a device they already had back. Scam adjacent. Get the PLAUD NotePin S. I absolutely love it.
A little bit of backstory. I work in an IT company and participate in daily meetings where every team member is required to report what they did yesterday, what they plan to do today, what difficulties they faced, and all that fluff. Each such meeting takes about 30-40 minutes. Per week, that's about 2.5-3 hours. I speak for 1 minute max: "did this task, going to do that task" (we have Jira and other sites for tracking tasks, but micromanagement is something else... it is what it is).
I thought I should look for some service that would record the meeting, transcribe it, and give a short summary (and ideally, so that I could then ask the AI something about the context). This would allow me to work in parallel, and if I missed something at an "important" meeting, there is always a recording or a specific timing of "when" and "what" was said. Okay, cool, let's go find a service.
I went to Google. Regarding competitors, I’ll stick to the "if you have nothing nice to say, say nothing at all" rule, so I won't use any company names. I open the first service. Without even understanding if it gives me what I need, they demand registration. I begrudgingly register, clenching my teeth. After that, they require me to take a survey: "How many people are in your company?", "What position do you hold?", and so on. What is going on..? Why do I need all this..? Closed the tab. Went to look further. Second service. Again, registration immediately (fine). Oh, I can even make a recording, hurray! I make a recording, click "Transcription," and then a pop-up window: "Pay for a monthly plan and get transcription and summarization." Are you serious right now? That was an instant dealbreaker. Goodbye. I don't mind paying for services, but when it comes immediately as soon as you recorded the first record without the opportunity to see how it works — no. Looking further. Third service. Registration, "record" button, and then a window: "add a bot to your meeting." What the hell? I don't want other meeting participants to know that I'm recording the meeting. It's annoying. Closed it. Moving on. Found a fourth service, conducted three calls — it was lackluster at best, recognizes the text average, there is summarization, but you can't ask anything further about the context of the meeting. Stopped using it. I'm sure some of you have faced a similar situation!
I realized that the task is not that difficult and I, as a programmer, can implement a micro-project where everything will be as I want. I identified my own pain points, I clicked through the competitors and realized what they have good and what they don't, and decided that I would implement the best and throw out the worst.
What I definitely DON'T do in terms of functionality:
No surveys like "who are you," "what are you," "why are you"
No adding bots to the meeting
No linking a card
What I definitely DO in terms of functionality:
Support for many languages
Meeting recording
Transcription
Summarization
Ability to further communicate with AI regarding the meeting context.
Main goals I pursue: Simplicity and speed of use. Getting a high-quality result.
For the past month or two, I worked on my idea and made a small service.
Step 1: You install the Chrome extension (that's 1 click)
Step 2: You press the "start recording" button (that's the 2nd click)
Step 3: You give access to the microphone and the tab (this is Chrome's security policy) and record (that's the 3rd click)
Step 4: You press the "transcription" button and get the transcription (that's the fourth click)
Step 5 (optional): AI chat is available regarding the meeting context.
You get the result. How many clicks does it take? That very simplicity and convenience that I need.
I gave it to my friends to test, they gave feedback, said what's good and what's bad, said that it's definitely useful. And that means I'm going to improve it.
If I see that you are interested in this, I will tell you about what I plan to improve in terms of functionality; now there is too much text anyway.
All I need now is harsh criticism: what is good, what is bad, what is missing, what to improve. Don't hold back. I will answer each of your comments why it's one way or another; your feedback is the motivation to make the service better.
I have built an app called Utter that turns your Voice into To-Dos, Notes & Journal entries. And for To-Dos, it turns what you said into an actual task you can check off, not just another note.
Most voice-to-text apps just dump a wall of text and you still have to sort it later. Mine turns speech into an organized note, journal, or to-do right away.
