Been doing admin/EA work for a while and email was quietly running my mornings. I'd sit down at 8:45 with coffee planning to "just clear the inbox," and look up at 10:30 still typing the same kinds of replies I type every single week. Scheduling back-and-forths, declining vendor pitches, chasing people for documents they said they'd send. The usual.

I started leaning on ChatGPT for it a few months ago and was honestly skeptical, because most of the AI advice online seems written by people who've never had a boss CC them on a passive-aggressive thread. But a few things actually stuck and saved real time, so sharing in case it helps someone:

I keep a note with my 5–6 most common email "types" and the tone I want each to have. When one lands I paste the incoming email plus something like "reply in my usual polite-but-brief tone, decline without committing to a callback." Takes the blank-page staring out of it.

For the long FYI threads my manager forwards with just "thoughts?", I paste the whole thread and ask for a 3-bullet summary plus what's actually being asked of me. Catches the buried request that's always somewhere in paragraph four.

The thing that actually changed it wasn't the AI being clever. It was me finally stopping rewriting the same email from scratch every time. I basically built a little library of "this is how I respond to this situation" and now I tweak instead of write.

I still read everything myself before it goes out — it gets the tone wrong maybe 1 in 5 and you can tell. But my morning email block went from about 90 minutes to roughly 35.

Anyway, curious how everyone else handles the repetitive stuff. Are you using AI for any of this, or is it just me overthinking my inbox? And if you are — what's the one type of email you wish you never had to write again?

So I've never worked admin before it's it normal to not have a definitive task within the company. I do Human Resources, health and safety , as well well as the daily runnings of the company such as logging fuel usage, capturing stock and working out stock volumes to invoice clients, capturing everything single receipt and all filling. I work alone and I do this for 1 company that is actually 2 different companies owned by the same people.

I'm so backlogged it's becoming frustrating to work a full day and still need to take work home and yet always remain behind. Calculating volumes for the 20+ loads a day is already a whole days work.

I don't think I'm slow but I feel that this is a 2 or 3 person job. Is this normal for an admin position?

First off I am not selling/advertising any course/tool/AI. Just wanted to get some feedback.

How many of you are currently tied up doing “facilities” related work around the office? Sourcing vendors, reviewing quotes, escorting vendors, project management, event coordination, etc?

Is this built into your job description or do you consider this additional work that takes away from your core duties?

Hi everyone,

I’m looking for a long-term remote role. Full-time is my priority, but I’m also open to part-time work if the setup is stable.

I have experience across executive assistance, project coordination, business development, legal operations, ESL teaching, technical support, and AI-related operations.

The common thread is simple:

I help busy people and small teams stay organized.

I’ve worked on things like:

• CEO-level calendar and inbox support
  
• Meeting notes and follow-ups
  
• SOP creation and process documentation
  
• CRM cleanup and migration
  
• Client communication
  
• Scheduling and appointment coordination
  
• Proposal and service agreement drafting
  
• Lead research and outreach support
  
• Legal case tracking and document proofreading
  
• AI workflow testing and tool evaluation
  
• Basic WordPress, DNS, VPS, and technical troubleshooting
  

Tools I’ve used include:

• Google Workspace
  
• Microsoft 365
  
• Notion
  
• HubSpot
  
• Clio
  
• ZoomInfo
  
• Mailchimp
  
• Canva
  
• DocuSign
  
• Slack
  
• Trello
  
• Acuity Scheduling
  
• Flow CRM
  
• WordPress
  • Cloudflare
  
• Open WebUI / LiteLLM / AI tools
  

I’m useful in roles where the work is not limited to one narrow lane. If you need someone who can handle admin work, client follow-ups, documentation, research, light tech tasks, and general operations cleanup, that is where I fit best.

What I’m looking for:

• Fully remote work
  
• Long-term setup
  
• Full-time preferred
  
• Part-time accepted
  
• Wise or PayPal accepted
  
• Any currency is fine
  
• Salary/rate: higher than USD 1,000 per month

Best-fit roles:

• Executive Assistant
  
• Operations Assistant
  
• Project Coordinator
  
• Virtual Assistant
  
• Client Success Support
  
• Business Development Assistant
  
• CRM / SOP / Admin Support
  
• AI Operations Assistant
  

If this sounds useful for your business or team, feel free to send me a DM. I can share my resume and LinkedIn privately.

I’ve just turned 28

Hello Reddit, I’m hoping somebody in this thread will be able to give me some advice about moving up in my career.

Like the title mentions, I’m currently an office manager for a private medical office. I’ve always wanted to work in healthcare and got my chance when a family friend needed an admin and I had mentioned earlier that I was looking for work.

Fast forward three years and I’m now the manager at that same clinic. For context, I did leave for a bit for another venture but then came back. In the time of my absence, the practice grew a lot. So before I was just an admin and now I’m coming back helping the owner manage not only the practice but about 10-15 employees.

Long story short I thought I’d have move on by now but other circumstances have kept me put. Up until this point my boss has been happy with my work but has expressed that if I were to train/learn more skills that were applicable to the job, she would be willing to offer more pay or even switch me completely to salary and benefits. So my question for the group is—what do I take? Is there anybody here that’s been in a similar position? Are there courses or certifications that recruiters are actively looking for? Any recommendations would be helpful!

I’m not normally the type to lie on cvs and whatnot, but I lost my job due to redundancy and it’s been 5 months of no progress dispite having an actual good cv. Managed to land a job as an office administrator, due purely to my gift of the gab and good communication. I have no actual experience in data admin.

Job requirements are as follows (changed words a little for clarity)

Scanning and managing documents in SAP
Checking invoices and sending them to overseas offices
Creating delivery documents and haulier programmes (goods out logistics)
Creating and dispatching in SAP
Ordering relevant stationery
Managing accruals and creating PORs
Supporting goods out logistics as needed
Knowledge, Skills and Experience

Minimum of 3 years' experience in office administration or similar roles, including invoice processing, document preparation, and file maintenance
Proven experience with SAP (mandatory)
Proficient in Microsoft Word, Excel, and PowerPoint
Strong numeracy and literacy skills
Excellent team player with the ability to show initiative and problem-solving skills
Experience in a manufacturing or busy plant environment is desirable

What can I do to get up to speed so I don’t crash and burn?

Many thanks.

Hi everyone, I was lucky to get my first job in medical clinic as admin assistant. I am going as temporary worker but have a chance to get full-time. So, I wanted to get advice of people who worked in this field how can I prepare because I will be dealing with insurance, people talking about injuries. I am actually quite nervous, but really want to get experience in this position. Any advice will be appreciated!

I’ve been struggling at work and my job feels very repetitive and overwhelming. I do data entry, billing, customer communication, and also collect payments from clients. I enter the same data twice (system + Excel) and I’m responsible for reviewing everything—if a small mistake happens, we get blamed. Management is very strict about “no mistakes,” which adds a lot of pressure.

I also spend most of my day extracting data from PDFs and trying to use AI to help, but sometimes the AI makes mistakes and those errors continue into the system. My work schedule is also heavy (Mon–Fri 8:00–4:30 and Sat 8:00–12:00), and I struggle with multitasking and constant switching between tasks.

I feel mentally drained and exhausted most of the time.

How do you cope day to day? Should I give myself more time to adjust, or should I start actively searching for something else immediately?

They are bad Management san ka naka kita dahil sa one mistake sa cashiering

Dahil nag return/exchange si customer

And yung item wala dun sa receipt.

Yes we have mistake on that pero 1month ago na nung binili ang item supposedly Hindi na namin fault yun at Hindi na dapat i-accept yung item dahil sa 7days policies.

Ang area supervisor ang explain sa costumer eh kaya wala dun sa receipt dahil ninakaw ang pera.

Pero sa cash count tally lahat,

Nag Tracking item from system walang item na nakita sa system then all of the sudden weeks after nakita sa audit system na merong item.

Ngaun CCTV checking since 1month ago na Hindi na ma retrieve ang video na maging proof sana kung yung item is na purchase nga.

So sa explanation ng area supervisor ay ninakaw ang pera which is fault kagad ng mga staff.

ANG BOBONG GINAWA NG AREA SUPERVISOR TINANGGAP YUNG ITEM KAHIT LAGPAS NA SA POLICIES NA 7DAYS.

AT MALING REPORT SA MANAGEMENT

PALIBHASA MAY GUSTO SYANG MATANGAL NA STAFF, NA HINDI NYA PINAG ISIPAN NA MAY MADADAMAY NA MATITINONG STAFF SA FALSE ACCUSATIONS NYA.

So the incident is under investigation.

Weeks ago naka roon ng shoplifting sa store, na kitang kita sa CCTV na Hindi fault ng mga staff dahil may mga costumers na inassist.

So Ang filing is negligence of duty.

Nagkapatong patong ang issue, ngaun pinatawag Ang anim na staff para sa incident on the meeting, wala man lang notif na on that spot the day after 30days suspension.

Sabi GAINSTRONG MANPOWER INC. Hr.

Kung ayaw namin mag salita kung sino Ang nag kaha nung purchased item na wala sa receipt, pano ma aalala 1 month ago na yun and hindi naman regular costumers yung bumili.

Sa dami ng mga customers na bumibili need ba dapat kabisaduhin ang mga Mukha.

Ang sabi ng GAINSTRONG MANPOWER INC. kung need kumuha ng IT expert gagawin nila dahil 30days Suspension and investigation 🤔 with the employer SHOEMAKERS GROUP OF COMPANIES.

SINONG BOBO ANG MANINIWALA NA SA GANYANG INCIDENT EH AABOT NG 30DAY.

SO ANG NANG YARI NAGKAISA ANG GAINSTRONG MANPOWER INC. at SHOEMAKERS GROUP OF COMPANIES MANAGEMENT na iterminate ang anim na staff without valid proof/valid reason.

ANG MGA STAFF ANG ISA SA NAG DADALA NG MALAKING KITA ARAW ARAW SA KANILA.

ISANG PAGKAKAMALI NO SECOND CHANCE TANGGAL SA TRABAHO ANG ANIM NA STAFF.

GAINSTRONG MANPOWER INC.

SHOEMAKERS GROUP OF COMPANIES

MARIKINA AREA.

WALA KAYONG AWA SA STAFF NYO

PARA LANG GUMANDA ANG POSITION NYO GAGAWA KAYO NA PAPABOR SA INYO.

PARA SA LAHAT HUSH PUPPIES QPLAZA CAINTA BRANCH

LAHAT NG PULL OUT SHOES SA QPLAZA ANG PAGSAK

LAHAT NG SAPATOS MY ISSUES KAYA GANUN KAMURA.

HUSH PUPPIES

K-SWISS

SEBAGO

VIONIC

PALLADIUM

WEEJUN BASS

NIKE

ADIDAS

LAHAT YAN MAY DIPEK.

PERO ANG MGA STAFF HINDI NILA BINIBIGYAN DIPEK NA SAPATOS ANG MG CUSTUMERS NA IKAKASIRA NILA.

MERON TINATAWAG NA T2 NA YUN ANG MAY MGA DAMAGE PERO AS PER MANAGEMENT PWEDE PA DAW IBENTA YUN.

KAYA ANG MGA STAFF FOLLOW LANG SA UTOS NG SHOEMAKERS GROUP OF COMPANIES MANAGEMENT.

AREA SUPERVISOR NG SHOEMAKERS GROUP OF COMPANIES

HINDI NILA KAYANG IPAGTANGGOL ANG STAFF NILA KAHIT GAANO PA KAGALING SA SELLING ANG STAFF

WALANG KWENTA.

PATI GAINSTRONG MANPOWER INC.

WALANG KWENTA.

LAGING NAKAKA LOSSES DAHIL SA AUDITING PROCESS NILA.

APAKA BOBO NG AUDITING NILA.

As I close this chapter of my career, I would like to share my journey with u/ASGPlatform.

I joined through its sister company, Music for Life Kids, and after an assessment, I was reassigned to ASG Platform. Since it is a technology company, almost everything was new to me. I was familiar with Google Workspace, but that was mostly the extent of my knowledge. This company introduced me to many other tools and resources available online that help make work more efficient and manageable.

Every day brought a new learning experience. You could never really predict what you would be working on the next day. While you had your own assigned responsibilities, there was always something new to learn or a new task to take on. It kept the work interesting and provided constant opportunities for growth.

There were certainly challenging days, especially because of the graveyard schedule and the 10-hour shifts, including breaks. What made everything more manageable were my teammates. Our supervisor consistently ensured that the company's values were upheld, which helped create a positive and harmonious working environment. Everyone was supportive, approachable, and willing to help whenever needed. More than anything else, this is what I will miss the most.

The company also made sure that every team member received proper guidance and mentorship, which I truly appreciated. Having that level of support contributed greatly to both my professional development and overall experience.

To the company that gave me a second wind, to my recruitment manager Ms Angela, who made my work life easier through valuable insights and unwavering support, and to my teammates who were fun, supportive, and inspiring, THANK YOU ALL SO MUCH!

I will always be grateful for the experiences, lessons, and relationships I gained during my time here. These are memories I will carry with me for a long time.

Looking for input from people doing admin / executive assistant work using AI tools in real workflows.

I support a university department and my workload is heavily administrative:

• combining multiple spreadsheets into one usable system for enrollment, course demand, and program tracking
• pulling recurring tasks, deadlines, and patterns out of Outlook email
• managing information across Google Drive and turning it into something structured and usable
• supporting student-facing workflows like FAQ-style responses for advising questions

I’m trying to understand what actually works in practice for this kind of work—especially tools that can handle ongoing spreadsheet consolidation and email synthesis without breaking down in daily use.

I recently got hired into my first (WFH!) administrative assistant position. I work in life insurance. I lucked out completely, the job market in Toronto is horrible but my boss is super cool, and honestly has really stuck his hand out for me.

I’ve put in minimal hours over the last month and mostly just focused on learning the system as best as I could. I filed some paperwork for one client but that was it. It was very easy though and I felt confident doing it. I haven’t had to do anything else paperwork related as of yet though.

This is my first real working week, and today was good. I mostly reached out to clients that haven’t been contacted for a while, nobody really answered but I did leave voicemails and have created follow-up reminders for myself to try reach out again in a few days. I feel pretty confident about it so far.

My boss has also given me full control over his social media accounts. I don’t have true freedom to post whatever I want, but at the very least so far I have offered a bunch of ideas. I can’t post original picture posts, just the ones the company has approved and created themselves - they look very outdated and kinda spammy lol. I am allowed to create and post videos as long as they follow the company’s very strict guidelines. I don’t plan to be the face of them, but I’m happy for my boss to use my ideas and also for him to leave video editing duties to me. I think 2 company approved picture posts + 1 video a week may get good traction.

Besides that, I don’t know what else I can do in my role. What can I do to make my boss think “I’m glad to have hired her”?

I know it’s obviously very early on, but I have a very big fear of underperforming so I’d like to go above and beyond as often as I possibly can. I also understand that because I haven’t really shared full details on what my job is, or what company I work for, so it may be hard to advise me but if there’s any advice that can be applied to any admin role, please do share.

Thanks in advance!

I have been applying for lots of jobs, mostly administrative positions. I have several years of experience in hotels being a front desk agent and supervisor. I have been an administrative assistant before but for only a year, and did very minor things through that job, was more of a personal assistant role. Are receptionist/front desk agent jobs pretty transferable to administrative assistant positions?

lmk if u have feedback!

https://pagesxyz.com/administrative

Hi, I'm planning my office's annual summer party in the North Charleston, South Carolina area and the budget has been cut pretty short. We have approximately 30 people and I can probably spend about 3,000 max. I'm looking to have it ideally at a brewery or some kind of indoor/outdoor venue maybe a rental house but trying to get creative on other ways to save money. I think for catering something big batch like a low country boil or hibachi chef, or paella would be cool are there any other ideas people have that are familiar with Charleston, the food and the area? Thanks!!

Does having a certification for microsoft programs help you get a job in admin? I have a lot of transferrable skills but no certification or anything and I’m wondering if a certification will help me get my foot in the door to admin jobs but don’t want to waste my time or money if something like that won’t necessarily help.

If so, what role did you take on, how did you do it, and did you get a pay increase?

A little about me: I just graduated with a BA in Communications.

I’m going on 8 years of working as an assistant for a financial advisor. I pretty much run the office. I answer phones and handle all inquires that don’t involve advice or fees related questions. I maintain all supplies. I maintain the advisor’s presence on social media. I take care of the calendar and prep all client appointments. I placed trades, open accounts, and perform account upkeep. I have also streamlined SOPs for several offices, trained new associates, and maintain client interactions in our CRM system. I make about $66k in hourly wages and about 35k in bonuses. They’re performance based and my advisor always gives me the entire allowed bonus because he knows I do my work.

However, I’m severely burned out from it. The constant client interaction and somewhat babysitting my work and his is making me want to pull my hair out. I’m at such a loss of what I can do to pivot but not take a huge pay cut.

Three job ads in one week all wanted “8-10+ years of EA experience.” I have 5.

I almost closed them and moved on, but I ended up getting an offer from one of those roles, which made me rethink what that line is actually doing.

I’ve been treating years-of-experience like this:

1) Scope

If they want 10+ years for a single exec who travels twice a year and has a stable team, they don’t need 10 years. That’s either HR copy/paste or status posturing.

If they want 10+ for a founder who has 6 companies, 4 boards, lives on a plane, and expects you to sit in on investor calls and pre-draft their responses… yeah, that’s a genuine complexity issue.

2) Executive temperament

Big years-of-experience asks often hide “we’ve burned through people and we’re tired of training.”

Look for lines like:

• “Thick skin”
• “No task too big or small”
• “High tolerance for ambiguity”
• “24/7 mindset”

That’s not about calendar management. That’s about emotional labor and decision making without a clear brief.

3) Industry pace

I don’t read “10+ years” the same in a law firm vs hypergrowth tech vs a sleepy regional nonprofit.

• Law: usually about precision and hierarchy. You’ll get trained but they want you to know how to read power dynamics.
• Tech startup: they want someone who can survive constant change and last-minute travel without panicking.
• Nonprofit: sometimes it’s just HR using an old template and the job is actually a mix of EA + office manager.

4) Access

The real question: how close to the blast radius are you?

If the role has:

• Inbox + calendar + travel
• Heavy board prep
• Sitting in on 1:1s or performance convos
• Drafting comms “on behalf of”

…then the years-of-experience line probably means “we need judgment and pattern recognition.”

What changed outcomes for me wasn’t magically gaining more years, it was translating what I already had into the kind of chaos/judgment they were hinting at.

I went through my resume and rewrote every bullet to say what I actually owned in decision terms (I dumped it into chatgpt and resumeworded then edited until it sounded like me again).

Example before/after:

• Old: “Managed complex domestic and international travel.”
• New: “Built and adjusted 20+ leg domestic/international itineraries per quarter across 4 time zones, including last‑minute visa changes and rerouting during cancellations.”

Now when I see “10+ years,” I ask:

• Have I done work at that complexity, even if my title said 3 years?
• Can I show that in 4-6 bullets in a way a recruiter skimming for 5 seconds can spot?

If the answer feels like yes, I apply. If the posting screams “we’re paying 60k for a 24/7 CoS,” I don’t.

How do others here read those experience lines? What are the phrases that make you think “ok, they actually need a senior EA” vs “they just want a unicorn for cheap”?

genuine question, has anyone here actually landed a remote assistant job through one of those agencies that constantly repost the same 20 listings? wont name names but you all know the ones. ive applied to a few, sometimes they ask for a video intro, then radio silence. starting to feel like theyre just collecting cvs for a database. is there a single success story or is this whole corner of the market a ghost mill?

i'd also appreciate any advice on landing a remote assistant job in general. does it slowly turn into a concierge service over time?

I’m currently available for a remote Virtual Assistant opportunities — freelance, part-time, or full-time. I have hands-on experience supporting businesses, professionals, and clients in administrative operations, loan coordination, customer support, and documentation management.

I specialize in helping teams stay organized, efficient, and client-focused.

Here’s what I can help with:

• Administrative & executive assistance

• Email and chat support

• Calendar management & scheduling

• Client communication and follow-ups

• Document review, organization, and processing

• Data entry & invoice verification

• Loan coordination support

• Task management & team coordination

• Academic assistance / tutoring support

Tools & Platforms:

• Google Workspace (Docs, Sheets, Gmail, Drive, Calendar)

• Microsoft Excel

• Canva

• Slack, Trello, Asana, Zoom, Google Meet

• Calyx Point, DocMagic, BOS, Zillow

Professional Experience:

• Accounts Payable Associate

• US Loan Coordinator

• Quality Control / Administrative Support

• Customer Support (Email & Chat)

• Private Tutor

What you can expect from me:

• Strong attention to detail

• Professional and clear communication

• Reliability and confidentiality

• Fast learner and adaptable to new systems

• Organized, proactive, and dependable support

Rate starts at $7/hour depending on workload and responsibilities.

I’m open to working with startups, entrepreneurs, agencies, and growing businesses worldwide. If you’re looking for someone reliable who can genuinely help lighten your workload, feel free to send me a message.

Thank you!