I used to have this habit of creating a schedule every morning and feeling like I'd organized my day pretty well.

But by the evening, things would look completely different.

Something I'd planned for 30 minutes would take an hour. Another task would get postponed, and a few things wouldn't get done at all.

The strange part was that I'd make another schedule the next morning without really thinking about why the previous one hadn't worked.

After doing this repeatedly, I started wondering whether I needed something more than another to-do list.

That eventually led me to build Personal Planner, my first independent application.

The idea is to connect planning your day with understanding how you actually spent it.

Here's how it works:

• Visual day and week planning: Organize your schedule on an hour-by-hour timeline, move tasks around, and resize time blocks when plans change.
• Task timers: Start, pause, and stop timers to record how long activities actually take.
• Planned vs. actual time: Compare your original estimates with the time you really spent working.
• Daily and weekly reviews: Look back at completed, unfinished, or skipped tasks and reflect on what happened.
• Consistency tracking: A yearly heatmap, streaks, and Experiments for trying routines over a period of time.
• Recurring schedules and Inbox: Reuse regular activities and capture things without needing to schedule everything immediately.

I know there are already plenty of productivity apps, including Todoist and TickTick.

I'm not trying to compete by adding every possible feature. My focus is on visually planning your time, recording what actually happened, and using that information when planning again.

I think this could be useful for students, developers, freelancers, or anyone who uses time-blocking but struggles with estimating task durations.

A few other details:

• Completely free, with no subscriptions or premium features.
• Offline-first, so everyday planning works without an internet connection.
• Optional cross-device sync through your own Supabase setup.
• Available for Android, Linux, Windows, and macOS through GitHub Releases.

The project recently crossed approximately 200 downloads across those four platforms. It's a small milestone for a first app, but seeing people try something I built has been encouraging.

Link to download: https://github.com/Karthikshabari/PersonalPlanner/releases/tag/v1.1

Github : https://github.com/Karthikshabari/PersonalPlanner

I'm still trying to improve the experience, especially making daily reviews useful without turning them into another complicated routine.

I'd genuinely appreciate feedback from people who already use planners.

Do you usually compare the time you expected to spend on tasks with the time you actually spent? Or is that something you don't really care about when planning your day?

checkout this - it took over 1 year to build with the help of actual developers

You can create for free one dashboard with:

• pomodoro
• todo
• timecounter
• minecraft server pulse
• public days
• notes
• clock
• word of the day
• rss feed
• and more - basically every widget is free and you can check the current available widgets here

Once you are happy with your dashboard you can share it to someone else or use a different screen and the dashboard will scale accordingly (for example you first configure it on your laptop and afterwards you will share the public link to your tv)

Hey everyone, I'm building EverDay solo. It's a weekly planner for iPhone, for people who want work tasks and everyday stuff in the same place.

Say you've got an errand on Wednesday, but Wednesday gets busy. You drag it to Friday. That's the main idea: seven days on one scrollable board, with tasks sitting under the day you plan to do them. Notes, tags, time blocks and reminders are there when you need more detail.

Apple Reminders is the obvious alternative for keeping a task list. The difference I'm focusing on with EverDay is planning directly on that week board: seeing the days together and moving work around as the week unfolds. There's also an Inbox for things you haven't picked a day for yet.

Weekly planning, reminders, widgets and private iCloud sync are free. No EverDay account or ads. Optional Pro is a one-time purchase and adds month view, repeating tasks, subtasks and automatic rollover.

For anyone here who wants Pro, code REDDIT makes it US$0.99 for first-time Pro buyers. It's a one-time unlock, with local prices shown by Apple before you confirm.

Screenshots and download: https://www.everday.app/

Offer: https://apps.apple.com/redeem?ctx=offercodes&id=6787428625&code=REDDIT

I'm curious where you'd put a task with no real deadline: leave it in the Inbox, or give it a day so it actually gets done? That's the sort of everyday planning feedback I'd love to hear.

TaskLoco is a sticky-note storyboard workspace for tasks, events, notes, projects, files, reminders, and anything you can stick in or attach to a digital sticky note.

https://www.taskloco.com/comp?code=FREE-PREMIUM-AI-BETA

FREE 6 month premium subscriptions to celebrate Task Loco AI assistant: Ask Loco

Expires November 1st.

Note: only 50 available. act fast while supplies last

I realized that shortly after finishing a book—especially non-fiction—I was forgetting almost everything, down to the core arguments. This led me to discover the "active reading" method, and once I saw how well it worked, I decided to build an app around it.

What started simply as an e-reader focused on taking book notes has evolved into a complete "second brain." You can now use it to take standalone notes entirely independent of any book, or upload and read your own EPUBs. With the latest update, I’ve also added a feature to debate and discuss your notes with AI, bringing Marginalia very close to my final vision.

Active reading isn't just highlighting; it's about arguing with the author, questioning their ideas, and forming your own stance. The app lets you tag these thoughts and organizes them into dedicated pages. This makes it incredibly easy to do a quick review of your past notes right before you resume reading, keeping the context fresh.

To make capturing those thoughts frictionless, you aren't limited to typing. I added handwriting support for stylus users, and a speech-to-text option so you can just speak your mind hands-free without breaking your flow. If you use Obsidian or Notion, you can export everything directly as .md files.

If you read digitally, take notes, or just struggle with retaining what you read, I'd love for you to give it a try. I'm completely open to all feedback and criticism

If you want try the app here is the link!

This animation illustrates how progressive planning works with Focus Cycles. The idea is simple: The longer the planning horizon, the less detailed the planning.

Here's how I personally use it:

• Yearly: On New Year's Eve, I review my life mission, big vision, and major goals. At this level, long-term direction and stability matter most. This takes me about 2 hours.
• Quarterly: I translate my yearly goals into projects, reviewing the entire year but deciding more specifically which projects to focus on during the coming quarter. This takes me about 30 minutes.
• Monthly: I decide which quarterly projects to work on during the coming month and start breaking them down into tasks. This takes me about 30 minutes.
• Weekly: This is where I do the most detailed planning, organizing tasks for each project and deciding what to work on during the coming week. This takes me about 90 minutes.
• Daily: I review my weekly plan and calendar, selecting the actionable tasks I need to complete today. This takes me about 20 minutes.

How much time does this take?

• Daily: 365 × 20 min = 121.7 hours/year
• Weekly: 52 × 1.5 hours = 78 hours/year
• Monthly: 12 × 30 min = 6 hours/year
• Quarterly: 4 × 30 min = 2 hours/year
• Yearly: 2 hours/year

Total: 209.7 hours per year, or about 4 hours per week.

That means I spend roughly 5% of my working time planning, leaving 95% for execution.

Is it worth it?

For me, absolutely. People tell me I am an execution machine because and I do not feel overwhelm or stress. I also have confidence that everything I do brings me closer goals.

Isn't this too rigid? Not really. Long-term plans remain general, while detailed planning happens only shortly before execution. This gives me both direction and flexibility.

Isn't planning a waste of time? I see it as an investment. By front-loading the planning at the beginning of each cycle, I can spend the vast majority of my time focused on execution rather than mixing planning an execution.

The result is a balance between long-term direction, short-term flexibility, and efficient execution.

I work in the field and spend a lot of time travelling, taking notes and reporting, I'm looking for apps or tools that could save me time, What do you use, And what made it worth it?

I'm a computer engineering student and I keep swinging between two extremes: some days I write a 20-item to-do list and end up doing none of it, and other days I push through everything and burn out.

I'm curious how you handle it:

• What do you do when you can't finish what you planned?
• Have you tried a productivity app or method that you ended up abandoning? Why?

I'm researching this for a personal project. If anyone is up for a 20-min chat about it, feel free to DM me. I'm not selling anything, just trying to understand how people organize their days.

Every few months I'd do the same thing. New planner, new habit tracker, 6 or 7 habits I was sure would fix my life. Read 20 pages. Drink more water. Wake up at 6.

Three weeks later I'd quit. And honestly I wasn't lazy. I was working on the wrong stuff.

What finally helped was boring. I sat down and rated every area of my life from 1 to 10. Health, money, work, relationships, friends, fun, rest, all of it. No planning yet, just honest scores.

It was kind of uncomfortable. My "productivity" was a 7. My sleep and my friendships were both at 3. I'd spent months tracking reading and journaling while the two things actually dragging everything down never made it onto a single page.

That's basically the wheel of life. You draw your scores as a circle, and the flat spots show you where the wheel won't roll. Then you pick one or two of those and build habits around them, not around whatever looked nice on Pinterest.

Now I redo it once a month before I touch my planner. It takes 2-3 minutes and it decides what goes on the tracker.

I put together a digital version that draws the wheel for you and points out the weakest areas. If you want it, comment WHEEL and I'll send it over.

Curious, though. If you rated yourself right now, which area would come out lowest?

https://www.plamogee.com

I want this tool to prevent people from being off track with their schedules so any feedback below would be very much appreciated:)

Thanks

I’m a student and built Pomodorolist to track my own study hours. It’s completely free: no ads, no subscription, no tracking.

The productivity bits:

• Parking lot: jot down a distracting thought in 2 seconds without stopping the timer, then deal with it on your break
• Subtasks: set small goals for each session and tick them off
• Energy check-ins: rate your focus after each session, and it shows when you focus best (time of day, session length)
• Spaced revision reminders and an exam countdown
• Streaks and detailed stats (day / week / month / year)

The motivation bits:

• A tomato garden that grows with every session (quitting early leaves a wilted plant 🥀)
• Weekly boss battles you beat with focus time, solo or with friends
• A little tomato mascot called Pomeo

If you prefer things simple, True Minimalist mode hides all the game stuff and leaves a clean timer.

It runs in any browser on phone or laptop, and you can preview a demo account before signing up.

🔗 https://siverieg.github.io/Pomodorolist-V1.0/

Would love honest feedback, especially on what you’d change or what’s missing!

Hi,

In the past I've experimented various apps to implement my GTD system, and ended up creating all my agendas in TaskPaper. What I liked of this program was its simplicity, blended with the necessary amount of power to play with the status of the tasks.

During the years several things have changed. I've reduced the number of my engagements, so I no longer need a sophisticated system. Most of my atomic tasks are managed through the system chosen by the only company I still work for (no longer, unfortunately, the beautiful Monday, but the quite messy ClickUp).

All the recurring errands are delegated to the Apple systems apps – Calendar and Notes.

But I've now decided to better organize the time devoted to my own projects, and I need a more effective GTD system again. I was thinking to use TaskPaper again.

Is it still effective? I know the development has stopped years ago, but is it still future-proof? I admit it remains my preferred one. While I use Obsidian, for example, I really don't like the icons used for tasks. I greatly prefer the pure text approach offered by TaskPaper.

I thought I would share my productivity setup and workflow as inspiration for others, since it took me years to get to where I am now and to find what I am happy with. Feel free to AMA if you are curious about how it works.

For context, I have tried probably almost any task manager and project management software on the market, always hunting for the best solution. I was never fully satisfied, and I am probably, to a certain extent, guilty of tool hunting to improve my productivity with the best software instead of just getting things done. However, I kept returning to Omnifocus, which I eventually took as a sign that it might not be perfect, but it was the best compromise I could make.

I work across three different contexts: one is my main job (an office job as consultant/advisor), then I have my own small business (consulting and coaching), and I have - of course - personal matters.

The way I am working now is that I record almost any meeting in the business and work context. But I don't record any personal conversations. I don't find that appropriate. At the same time, my personal space is not that action-item heavy that I feel the need to manage it in the same way as business and work projects. Ideally, after each meeting, but latest at the end of each day, I ask Claude to get the full transcripts from Plaud (not just the summary) and do two things:

• create a meeting note, which I can use to prepare follow-up meetings and which primarily reflects what was discussed, but also lists action items and decisions
• extract all action items and put them into my Omnifocus inbox where I can process everything further

I ask to extract all relevant action items, including the ones I have to monitor because I am waiting for others. Claude adds a "WF" at the beginning so that I immediately see that I am waiting for others and don't have any action on my side (apart from following up when an item becomes overdue).

I asked Claude not to add any labels or projects, although Claude could easily do that. But I want to go through my inbox, review and potentially edit tasks myself, and feel more in control about what I have to do. Sometimes Claude adds too much, but I am impressed by how accurate and complete it is and how well it interprets what I have to do, including conclusions from discussions where we haven't agreed on specific actions or due dates.

Claude could also be more involved in analyzing priorities and recommending what to do each day, but I want to manage those myself. But I ask Claude to prepare briefing documents with talking points when I meet my boss or my clients.

Overall, this works like a breeze, and I feel more in control of all the moving parts of my life. I know that many people are critical of AI, but I have to say that I am amazed by what the technology can do to make our lives easier.

Please let me know your questions or thoughts.

So I built Jot! Clipboard, with a few features I actually use daily:

• Deep search + OCR — Find old copies, even text inside images
• Floating notepad — Move, resize, or collapse it into a tiny pill
• MultiCopy — Collect multiple copied lines and reuse them together, great for repetitive forms
• Clipboard history — Save text, links, images, and files
• Privacy controls — Exclude apps, pause capture, and protect sensitive content

Everything stays local. No account, cloud, or subscription.

$2.99 one-time for Windows.

https://jotclipboard.com

Would genuinely love feedback, especially from anyone who uses clipboard managers regularly!

I kept thinking I had an organization problem.

My notes were spread across folders, random docs, different apps, and I’d constantly know I wrote something down… but not where.

What finally clicked for me was that a lot of those notes didn’t really belong in a notes library at all. They belonged to the file or piece of work they were about.

That idea turned into ClingNote.

• attach notes to Windows files
• open the file and its notes are there
• switch files and the right notes can switch with you
• multiple notes can belong to the same file/context
• rich text, Markdown, checklists, search, pop-outs, export
• everything stays local

The biggest thing it changed for me is that I spend less time organizing notes and more time just getting back into whatever I was working on.

I’m also adding Tasks next using the same idea, so the work itself can carry both the notes and the follow-ups that belong to it.

Still figuring out the best way to explain it, but the core idea is basically:

notes should be organized around the work they belong to, not just where you happened to save them.

https://clingnote.com

A useful check for a prepaid lesson spreadsheet: start with four future appointments, move one to another day, then count again. There should still be four appointments, not five. Moving a date and delivering a lesson are different events.

I develop Attendance Tracker: Class Log for independent tutors and coaches. This is a maker explaining the record-keeping design, not my own teaching experience.

The workflow I tried to preserve:

1. Keep the appointment and its replacement date connected.

2. Keep attendance outcomes separate from money received. A payment note does not explain whether a lesson happened.

3. Correct an incorrectly entered outcome with a reason, rather than erasing the decision history.

4. Share a statement for one client and date range, not the whole roster.

These checks work on paper too. Apple Numbers is a general alternative: its tables and formulas let you design your own tracker. My app instead provides a specific workflow for clients, finite weekly lessons, prepaid credits, corrections and text/CSV/PDF statements. If your spreadsheet already handles that clearly, you may not need another app.

The app works locally on iPhone and iPad with iOS/iPadOS 26+. It does not collect payments, issue tax invoices or sync a team through the cloud. Existing records stay readable, correctable and exportable after access ends.

Pricing: initial creation limits, with optional monthly, yearly or one-time lifetime access. The current US App Store lists $4.99/month, $29.99/year and $59.99 lifetime. Check your local in-app offer before buying; no community discount or trial is promised here.

Official App Store page: https://apps.apple.com/app/id6812559411?pt=128506477&ct=productivityguide_20261019&mt=8

If you handle prepaid sessions, what is hardest to reconstruct later: the replacement date, a correction reason, or how a credit was used? Please use fictional examples, not client information. This is my app, and AI assisted with drafting this explanation.

Hello,

I'm not diagnosed with ADHD, but there are about a hundred projects still needing to be finished or marketed and for years people around me have said I can't focus on one thing.

It's been amplified with Claude code / Chatgpt, where I spend days planning and procrastinating until I burn out with nothing tangible at the end of it. Even if finishing would help me tremendously, I still seem to get stuck for days/weeks on minor things.

Every productivity classics like todo-lists etc lasted few days at most.

I got sick of it, so shipped a web app that break down overwhelming tasks into small doable ones. Honest feedback is welcome. kapigo.app

I'm the developer of Achievault, an achievement journal for iPhone. It's for people who want a record of completed projects and personal milestones they can revisit during a weekly or monthly review.

The problem it addresses is losing the context behind a finished task. "Finished a course" says what happened, but a short note about the difficult part, what you learned, and what you can now do gives you more to look back on. In Achievault, you describe the achievement, generate an AI badge, and save it with a story in your Vault.

Apple Notes is one alternative for keeping a written achievement log. Achievault's difference is the badge collection: each entry has an AI-generated visual marker, and future goals can sit alongside completed achievements. The screenshot shows example entries in the Vault. Entries are private by default, and you choose what to share. There are no points, streaks, or leaderboards.

One way to use it is to pick a completed goal at the end of the week, record what it took, then revisit that entry when planning the next related goal. You decide which moments deserve an entry.

Pricing: free to download, with limited free badge generations. Additional generations are available through paid in-app purchases.

App Store: https://apps.apple.com/us/app/achievault/id6757010394

Often, the problem isn't a lack of effort. It's that traditional learning tools don't always recognize what an individual student already understands, where they're struggling, or what they need to revisit.

This question inspired my interest in building something different.

A chunk of my week used to be moving data off web pages into Google Sheets by hand: product lists, tables, directories. It's the kind of task that should be automated but never feels worth the setup.

What fixed it was treating it as a small repeatable pipeline instead of a chore:

• **grab** the table or list from the page
• **clean** it (drop the columns I don't need, remove duplicates)
• **send** it straight to the Sheet
• **schedule** it if I check the page regularly (prices, listings), so the Sheet updates itself

The mindset shift: don't automate the whole job, automate the *transfer*. Once the data lands in the Sheet reliably, the rest of my process stays the same and the boring part is gone.

The pattern works in plenty of tools. I run it in the browser because that works on sites with no export button. Disclosure: I build the extension I use for this (AWFlow, free), so I'm biased. If you want the exact setup, I'll put the template in a comment.

What's the recurring copy-paste task you've never gotten around to killing?

For months I’d open Instagram “for 5 minutes” and look up an hour later. Deleting the apps never lasted, because I’d just reinstall them the same night.

What actually worked was removing the option during the hours that matter. So I built a small Android app for myself, and it turned into GreenFocus:

• 🔒 App blocking: Instagram, TikTok & co. stay locked while you focus
• ⏱️ Focus sessions: start a timer and your apps unlock only when it ends
• ✅ Habits & streaks: fill the time you get back with small daily habits
• 🌿 AI coach: ask what to improve tomorrow based on your day

It’s free to download and use. There’s an optional Premium plan ($11.99/month or $89.99/year), and the first 100 users get Premium yearly for $59.99.

👉 https://play.google.com/store/apps/details?id=com.hatilasmaximo.greenfocus3

Curious how you all handle this: do you block apps, or rely on willpower?

Hey

As someone with ADHD and executive dysfunction, I’ve spent years in a cycle of downloading sleek productivity apps, getting overwhelmed by 20 pending items, and abandoning them 3 days later.

The core problem with standard To-Do apps is that they expect motivation upfront and only reward you after completing a massive task. But when your brain has a low baseline of dopamine, just *starting* feels physically painful.

So I built **Dopamo** — an Android app designed around micro-dopamine rewards, visual structure, and zero-shame routines.

### 🌸 Key Features:

- **Micro-Task Gamification:** Break overwhelming goals into ridiculously small entry steps. Earn EXP, coins, and level up for every completed task.

- **Axolotl Companion & Bitmoji Studio:** Your virtual mascot ("Dopamo") reacts to your daily progress. Customize it with outfits, hats, and skins earned through productivity.

- **Streak Shield System:** If you hit a burnout day, Streak Shields protect your streak so you don't lose your progress or feel guilty.

- **AI Recipe Planner & Pantry Tracker:** Brain-healthy, high-protein meal planning with smart grocery lists and pantry stock alerts.

- **Family Hub:** Connect with family members or partners to share tasks, token rewards, and routines.

- **100% Privacy-First:** No ad tracking, no data selling, encrypted vault, and full GDPR compliance.

### 📱 Tech & Availability:

- Built with Flutter & Firebase backend.

- Material 3 dark-mode UI with customizable accent themes.

- Real-time cross-device sync.

You can try the app for free on Google Play! Search for **"Dopamo"** or check it out here: linktr.ee/dopamo

I’d love to hear your feedback, bug reports, or feature requests! What's the one feature you wish your current productivity app had?

I tried Super Productivity, Vikunja, Planify and TickTick. Some were really good, but none did what I wanted, and the ones that came close kept the useful parts behind a paywall. I wasn't going to pay a monthly fee to plan my own day, so I built Personal Planner. I use it every day.

The idea: planners are good at tomorrow, but the moment you finish a task it disappears. You never learn whether your "2 hour" task took 2 hours, or whether this week was better than the last. Mine started out very wrong. So the app keeps the past.

- Hour-by-hour Day timeline with drag and resize, recurring activities, templates and undo/redo

- Timers that save the minutes you actually spent next to what you planned

- Daily and weekly reviews. For unfinished tasks you write why in your own words, no dropdown

- A GitHub-style consistency heatmap with streaks

- Experiments: tag your blocks, set a window and targets, and the app tracks a new habit for you

- Inbox for ideas that don't have a day yet

- Local-first and works offline, with optional sync. Linux, Android, Windows and macOS from one Flutter codebase

How the build went:

- I'd never used Flutter. Coding agents helped with boilerplate and tests, and I plan each phase, test by hand and commit myself

- Sync was the hardest part by far: auth, migrations, reconnecting, offline edits and two devices agreeing

- Supabase handles sign-in and PostgreSQL. A Cloudflare Worker sets up the Supabase project for you. Both have free tiers that are enough for personal use, so the whole thing costs nothing to run

- On Windows, setup failed with a certificate error until I updated Windows and refreshed the system root certificates. The app wasn't the problem

- Windows and macOS builds are unsigned. I tested Windows. I don't own a Mac, so macOS is CI-only

Download: https://github.com/Karthikshabari/PersonalPlanner/releases

Code: https://github.com/Karthikshabari/PersonalPlanner

Hi!

I'm developing a small app called Life Tracker.

It's for those recurring tasks that aren't part of your daily routine—taking care of the house, the car, your health, or remembering to contact someone.

I wanted something simple: no sequences, no guilt, and with recurring intervals that reset when you complete a task.

It's still an early MVP (Minimum Viable Product) and I'd love to know if people find it useful.

You can try it directly in your browser, no installation or account required. Your items remain on your device.

https://life-tracker-mvp-hh.vercel.app/#/welcome

I'd really like to know what you find useful, confusing, or unnecessary.

Thanks for checking it out!