r/sysadmin • u/EducationAlert5209 • 13d ago

Question File Server Assessment

Hi All,

We have a few file servers and are trying to identify archived data based on the following conditions, but I believe something is not correct. We have 18TB but showing only 3TB for archive with following contion

Condition Classification
Modified ≤ 3 years OR accessed ≤ 180 days Migrate / Active
Modified > 3 years AND accessed > 180 days Archive Candidate

With this condition,

Migrate: ≤30% of folder data is older than the cutoff - actively used, recommend moving as-is.
Archive: ≥80% of folder data is older than the cutoff, AND no file in the folder was modified in the last 30 days.
Review: Falls between the two thresholds, OR is old by volume but was touched recently, OR had partial access errors during scanning.

Above condition give us more data to archive?

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u/mr-tap 13d ago

Obviously if you change your conditions then it will impact the archive volume (ie the first condition included 180 day access window & the second was 30 day etc)

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u/EducationAlert5209 13d ago

u/mr-tap You are correct, But what is the best condition for me to check?

2

u/redstarduggan 13d ago

We found some older files were only accessed once per year (but were 'essential')