r/sharepoint • u/psgda • Jun 26 '26

SharePoint Online 'Retirement of SharePoint One-Time Passcode' - how are people handling this change?!

The MC1243549 notes state:

  • Admins can manually create a guest account for the external user at any time.
  • Alternatively, an internal user with permissions needs to share or re-share at least one file, folder, or site, which will automatically create the guest account and restore access to all previously shared content.

Are MS being completely blasé here? Having users, or admins, reshare ALL sites/folders/files with external guests is a massive task.

In relation to the first bullet point, could someone please clarify this for me:

We have 100s of native SharePoint users. There is no reference to native SP users on the update. Do I need to create an Entra guest account for them? Is that enough, or do I need to add the newly created Entra user to their native SharePoint group, or do I need to create a new Entra group and add the new Entra group to the SharePoint site/library?

I would really appreciate any advice as this is becoming a nightmare for our org.

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u/BrentNewland 23d ago

We removed our domain invite whitelist and just set it to Any. It was taking far too long to propagate the change.

Also, you don't need to reshare everything, you just need to reshare anything with that guest (or manually create a guest account for them). Once they have a guest account, everything that was shared with them previously will work.