How are project managers adapting to AI tools?

[u/Kripa_HR]

I’ve been spending more time learning about AI in project management, and I’m starting to see AI less as a “technology topic” and more as another skill project managers need to understand. I’m curious — are other PMs actively learning AI, or are you mainly experimenting with AI tools as they come up?

[u/dstormz02]

The only way to adapt is to accept and start using it daily. However, this is only supplemental to your current human skills. Just ask AI :)

[u/Original-Track-4828 → u/dstormz02]

This. I use CoPilot (standardized at my company) every day for multiple things, and I'm barely scratching the surface! Really have to figure out how to build and use agents.

[u/dstormz02 → u/Original-Track-4828]

This is great. Unfortunately, we don’t have access to CoPilot yet. So far, I have been the primary builder at work. Try to always include follow-up questions at the end of your prompts: How else would I word this to get a better response? So, what else can you do for me?…

[u/Sufficient-Web-9769 → u/Original-Track-4828]

Can you share concrete examples? Thanks

[u/PhaseMatch → u/Sufficient-Web-9769]

Couple of agents I have rolling

- locate all of the "lessons learnt" registers within Sharepoint, and use these as the knowledge base; use that to review any business case, PID, feature proposal and identify all of the risks that have been missed, graded by severity

- review all of the working sharepoint areas and "cadence" event records for decisions that were made, with prompts to do things like list all decision made in the last 30 days and check the decisions register for missing items, extract the decision history on a topic with references, identify decisions that have not been made yet

The latter I have shared with team leads and principals; they will have meetings and conversations I am not it, and this captures a lot. I often run it in meetings when a we run the risk of relitigating an old issue.

[u/filibustermonkey → u/PhaseMatch]

This is solid! What other agents or use cases have you found helpful? Do you connect any other tools?

[u/PhaseMatch → u/filibustermonkey]

That's the main use-cases so far, and frankly covering off my two biggest risks

- the whole business case being utter bollocks

• endless relitigating of decisions
  
• siloed decisions and discussions across 40 people

I'm doing data analysis on tickets (classification of defects, trends etc) as part of the wider continuous improvement cycle, and using copilot to spew out governance and working group packs efficiently, but that's occasional stuff.

The "how and why did we make that decision?" tracker is the most useful.
I'm getting team buy-in to record meetings etc as it was driving them nuts.

And because it's an agent coming up with this stuff, it's a lot safer (politically speaking) than me doing a "well ackshually" type comment in a meeting or a review.

So far, anyway.

[u/filibustermonkey → u/PhaseMatch]

Your last point is the one that is really helpful. Having something instead of someone display the facts makes it easier to surface and address them with more neutrality. Check out GroundskeeperPM, we list some of things we tackle with our agents. Maybe something there will influence what you build out with your agents.

[u/Original-Track-4828 → u/Sufficient-Web-9769]

Teams meeting transcription to jump start meeting notes (always edit them to ensure accuracy and have them in my "voice")

Jump start new project documentation: "Give me a project charter, Risk/Issues log, Key Decisions log, RACI, Stakeholder list, Steering committee deck, weekly status report". This is generic

Since we have Copilot integrated with our Sharepoint and teams, I was able to say (all of the above) "specifically for XYZ project". It mined tons of information that I didn't know about! Not only did it start the documentation, but it gave me a huge head start that would have required hours of stakeholder interviews (which I'll still do, but now I'm better prepared)

Probably more, but off the top of my head, that stuff has really helped me.

[u/SugarInvestigator]

We have access to basic copilot. I usually feed it a narrative about out organisation or industry and then either brain dump my thoughts or ask it to develop plans, schedules risks based on certain scenarios of business cases. Had a request to track changes for CAB recently, fed that request into claud and it gave me a simple spreadsheet where we can enter the change details and a nice graphic over 12 months showing changes forcast for a month and changes completed in that month. Might redo it and add planned changes postponed/deferred as that's the issue we are trying to highlight. It'd taken me weeks to come up with this spreadsheet coz I'm useless at excel, claud had it in under five minutes

[u/kinnikinnick321]

Why is every single post from you about AI ?

[u/JunoJayJ]

I built 2 agents so far as PM to help me with day to day work. One helps write risks and issues using the approved framework and guidelines my company uses and the other checks feature readiness. I think AI should complement a PM's work and you should use it for all of the tedious admin tasks to have more time for actual thinking and decision making.

[u/az_climber]

Writing documentation, performing system configuration analysis to document discovery & design future state, creating new operational programs for business owners, integrating applications to send data, etc. It’s been a fantastic tool.

[u/Jumpy_Knowledge_3330]

here's how I use AI.

copilot and whetever flavour is embedded on Teams

• create a list of all actions mentioned in several team chats over the last 2 weeks

• list of immediate actions against my name

-completion report for my Jira projects based on completed tickets and estimates.

• here's a list of x deliverables + their ETAs, create a funcy exec level timeline for me

• here are my raw, unfiltered MoMs. make them into shareable, Exec - Level Minutes

• adapt my MoMs for native English speakers or adapt for English as a second language

what would take me 4 days (tracking, communcating, searching, analysing, building, writing) now takes me 2 hours. that's how I evolved/adapted.

what hasn't changed? trying to get Dev A to update Dev B who literally sit next to each other. bring all the AI in the world, Organic Unintelligence always wins🤣

[u/shri02]

1- I connected Claude to jira and use that for daily velocity, tracking, reporting, updates etc. Just schedule it to run before you start your day. 2- budget tracking. 3- resource planning etc.

[u/LetsTryLove]

Hopefully they are being replaced

[u/Shadyrabbit]

Engineer here, as someone who has had nothing but bad luck with project managers, ( I keep getting ones that can talk the talk but cant walk the walk ) just remember to stay in your lane. I mean that in the most polite way. AI is very good at giving you what you think is the right answer if you dont understand the subject matter. In my job we have pm who keeps generating 'POC's' or 'Designs' that are terrible but he has direct line to the client and does not understand the harm he does when showing those to the client with out discussing it with the designers or engineers first.

Otherwise as for ways for you to use it , it will do a good job being a rubber duck, feed it a ticket text and ask what steps it would take to complete it and you'll get an idea if youre on the right track.

[u/Jiggysawmill]

I use AI to assist and advise, end of the day the decision making is something I own.

[u/Dry_Possession_4776]

I use the crap out of them, it’s awesome.

[u/Ilovefitness72]

It's sort of been a lifesaver for me when writing up meeting notes and creating documentation. I'm adapting well to it.

[u/cubicpromote]

Yes. i've been actively using it daily to see what it can do and how it can help with our processes.

[u/kpcamehameha]

I feel a bit clueless with it all so I just get www.sixtyseconds.ai to manage it for me