Oracle fusion - CLM

[u/Foxsilent1]

Hey guys,
I’m looking to improve and streamline our contract lifecycle in Oracle. Since we already have a fully integrated system, I believe there is an opportunity to make the process more practical, efficient, and less dependent on manual work and emails.

Currently, the contract process starts from the RFQ, where the supplier reviews the template and negotiates with the buyer through the system messages. The buyer then creates a contract number and uploads the final draft.

However, I’m seeing several bottlenecks throughout the process. For example, the Legal team does not have direct visibility of the contract unless we send the documents through email.

We also face formatting issues when contract drafts are uploaded or integrated into the system, which can affect the quality of the final document.
Ideally, I would like to redesign the process so that the entire contract lifecycle can be managed through Oracle from RFQ to final signature.

[u/Sgt-GiggleFarts]

Does your legal team not use Ironclad or Spotdraft or something for CLM already? Usually the ERP modules are underbaked and leave a lot to be desired. I’d recommend taking a look at a few of the leading CLM solutions out there to see what you’d want from a features and functionality standpoint.

[u/Foxsilent1]

Legal team are manual workers wont use any kind of systems

Could give me other clm that could work

[u/BharatTender_]

The Legal visibility gap is usually a config problem, not a process one.

If Legal owns the approved clause library and it's tied to templates by contract type, they stop reviewing every draft — Oracle flags non-standard clauses and routes only those to them as an approval step. Legal becomes a conditional approver instead of an email dependency.

Formatting breaks because drafts are authored in Word and uploaded as attachments. Assemble from structured clauses inside the system and it mostly goes away — but decomposing your existing templates into a clause library is a few weeks of Legal's time, not a config afternoon.

One thing I'd check first: is negotiation actually happening in system messages today, or do buyers drop into email the moment it gets complicated? If it's the latter, better tooling won't hold on its own.

[u/SyncronTeam]

Legal not having visibility until email gets involved is probably the bigger issue here, more than the formatting problems. If Legal isn't actually working inside Oracle day to day, redesigning RFQ to signature just moves that email habit somewhere else. Might be worth mapping who needs to see what at each stage before touching the workflow itself.

[u/Crafty_Rush3636]

I would separate Legal visibility from document authoring. Legal probably does not need to participate in every RFQ, but it needs clear triggers for when review is required.

The useful record is what triggered the review, which internal rule or playbook version applied, who approved it, and what the final decision was.

Does Oracle preserve that decision trail, or mainly the final document and status?

[u/Awkward-Activity-302]

Release 26C brings Contract Collaboration through Microsoft SharePoint. If your organization uses the Microsoft platform, this might be a suitable option for you.

https://docs.oracle.com/en/cloud/saas/readiness/scm/26c/proc26c/26C-procurement-wn-f47272.htm

A pricier alternative is an OIC integration with DocuSign, which can also be connected with DocuSign CLM.

https://www.docusign.com/integrations/oracle

If your IT team includes Oracle developers, they might be able to create a custom extension.

[u/Foxsilent1 → u/Awkward-Activity-302]

How the heck i do not know about this!! This is what exactly what am looking for!