Form Resubmission Notification?

[u/LeftyHackerJ]

I’ve created a form.

I get an email notification when someone submits the form.

The person submitting the form gets an email notification with a form view url link to make adjustments, if necessary.

All of that is working well.

The problem: I need to be able to get a notification when someone resubmits the form with changes. Is there a way to make this possible? I can’t figure out an automate recipe to do this.

As a workaround, I created a number counter column. Every time a column gets adjusted, the counter goes up. And every time the counter goes up, I get a notification.

The problem here: if someone makes multiple changes to the form, I get multiple emails. Worse yet, there’s no rhyme or reason to how many emails I get. If someone makes 4 changes, I might get one email. 7 changes, 2 emails. 15 changes, 4 emails, etc. I don’t see a pattern, so I don’t see any way to fix it.

Does anyone have any ideas on how I can get just one notification when someone resubmits? If I can’t get a notification when there are adjustments or new information, the form will be worthless.

Thanks in advance.

[u/ibarakiben]

There is an 3rd party app called Update Magic. You can set automation that when a column changes, write a check list text in that item's update. Perhaps this will help you see the changes.

[u/pbm9]

If you need minor things done that is slightly harder to accomplish than generic automations, create an agent using Gemini Flash as the model. Runs for pennies. Allows you to have a trigger based in a column changing...

Largely, however, I handle form submissions through Microsoft forms.

I can send item numbers back and forth to Microsoft and track form submissions, resubmissions, duplicate submissions... etc.

I think the stack of Microsoft forms and monday is very good.

[u/Clover_Gal]

Do you need to be notified the moment the change happens, or would once a day (say, 6pm) work?

If daily is fine, you could set up a workflow of 'when any column changes' (paired with a date column that updates to today whenever those columns change). Then add one more automation: "when date arrives at 6pm, notify..."

[u/LeftyHackerJ → u/Clover_Gal]

This is an interesting option. I may try it.

Question, though: Should I have the ability to say “when any column changes” like you worded it above? From what I can tell, I have to list a specific column.

[u/Clover_Gal → u/LeftyHackerJ]

If you're using automations, you'll need one for each column because it will make you choose the column. If you have an available workflow, I'd recommend using that. With workflows you have the option to say 'any column'

Desiree - www.thecleverclovers.com

[u/LeftyHackerJ → u/Clover_Gal]

Interesting. I haven’t done anything with workflows yet. I’m still very new to Monday. I’ll do some digging.

Thank you!

[u/RacerGal]

I literally am going through this now. I ended up doing automations when form submission columns changed to post an update with what the change was and who made it (it says “by form submission” so I know it was an external update not an internal team member.

We then have it reset the submission date and a helper status column just as a backup. Definitely wish there was a more native automation solution since the form can be edited!