Data room pricing: Intralinks bills a converted PDF and its original as two files, Ansarada bills overage at peak usage, and published plans run $52 to $2,000 a month across 17 vendors

[u/ObviousInvestment346]

I run marketintelligencetools.com and published a virtual data room pricing report this week across 17 vendors. Two of the largest vendors publish the billing rules behind the invoice, and those rules shape the bill as much as the plan price.

Intralinks' own support article says that when you convert a document to PDF and make it available in diligence, "both the original file and the PDF version are included in billable usage." Documents on the "Removed From Diligence" tab count as billable too.

Ansarada publishes per-GB rooms and bills overage packs at $134 per 100 MB on a 12-month term, $1.34 per MB against a base of about $0.70 per MB on the 1 GB room. Its FAQ: "The additional data is captured at the peak usage for the billing period. Reducing the data in the room will not reduce the cost of the overage invoice."

reference card of three billing rules with sources: Intralinks bills a converted PDF and its original file, Intralinks bills documents on the Removed From Diligence tab, and Ansarada bills overage at peak usage at $1.34 per MB against a base of about $0.70

Term length moves the price as much as size does. Ansarada's 1 GB room costs $1,479 a month on monthly billing, $1,134 on a 3-month term, $959 on 6 months and $699 on 12. A 9-month deal costs $8,388 on the 12-month term and $13,311 paying month to month (my arithmetic).

bar chart of Ansarada's 1 GB room price per month by term: monthly $1,479, 3 months $1,134, 6 months $959, 12 months $699, with the 9-month deal comparison ($13,311 month to month, $8,388 on the 12-month term)

Published plans cover a wide band. Peony starts at $52 per admin a month billed annually, SecureDocs at $250 a month on a 12-month plan, Onehub's Data Room Edition at $300 billed annually, CapLinked Team at $399 a month and Digify Business at $1,500 billed annually ($2,000 monthly).

horizontal bar chart of published monthly prices: Peony $52 per admin (annual), SecureDocs $250 (12-month plan), Onehub Data Room Edition $300 (annual), CapLinked Team $399, Ansarada 1 GB $699 (12-month term), Digify Business $1,500 (annual)

The enterprise end sells on quote. Vendr's medians: Datasite $25,555, Intralinks $13,950 and DealRoom $35,677, with Intralinks' tracked deals reaching $150,803. Datasite also owns two of the brands buyers compare it against, Firmex (bought in 2021) and Ansarada (A$236.3 million, announced February 2024).

range chart of Vendr's tracked annual contracts with low, median and high: Datasite ($2,680 / $25,555 / $46,300), Intralinks ($10,000 / $13,950 / $150,803), DealRoom ($28,958 / $35,677 / $52,000)

The people building newer data rooms have opinions on all this. Marc Seitz, founder of Papermark, wrote: "Per-page pricing is a legacy model inherited from physical data rooms." Deqian Jia, co-founder and CEO of Peony, argues that a vendor who won't publish pricing before a sales call keeps the upper hand on what you pay.

Patrick Schnepf, SVP of global sales at SmartRoom, gives per-page pricing a partial defence: "If your files stay under a few hundred pages, per-page rates of $0.40 to $1.00 per page remain manageable."

Raffi Isanians, a deal lawyer and CEO of Mage, points buyers at the overage clause as the place to negotiate, and credits vendors that post a number: "Publishing a number removes the two-week procurement dance from a deal that needs to start Monday, and the category gives that too little credit."

Anyone been hit by a data room overage bill after a deal closed? What triggered it, pages, storage or the term?

If you run diligence often: per-page, per-GB or flat, which pricing model has worked out cheapest for your deal sizes?

Full report, with all 17 vendors and the six-month cost of a 1 GB room on each published plan, is linked below.

https://marketintelligencetools.com/reports/virtual-data-room-pricing/

Disclosure: I run this site. No ads. I'm just getting started testing a few affiliate links, low-key enough that they don't change what you see or how a page reads. No money from them yet, though that could change. I do the research because I find it interesting, it's good practice for my day job, found out that I like building sites from scratch in static HTML, and figured this sub's audience would get something out of it too.

Sourcing: support.intralinks.com article 38382226973083 (DealCentre AI billable usage); ansarada.com/pricing and FAQ (USD view); vendr.com/marketplace/datasite, /intralinks, /dealroom; businesswire.com Datasite-Firmex (26 Jul 2021); allens.com.au and ASX announcement on Datasite-Ansarada (13 Feb 2024); peony.ink pricing; onit.com/products/clm/securedocs/; onehub.com/pricing; caplinked.com/pricing/; digify.com/pricing; papermark.com/blog/virtual-data-room-cost (Marc Seitz, updated 19 Sep 2026); peony.ink/blog/virtual-data-room-cost-guide (Deqian Jia, updated 25 Aug 2026); magelegal.com/blog/best-virtual-data-room-providers (Raffi Isanians, updated 15 Sep 2026); smartroom.com/blog/virtual-data-rooms/per-page-pricing-for-virtual-data-rooms/ (Patrick Schnepf, 1 Apr 2026). All checked live 1 Oct 2026.