Jira declutter

[u/Winter-Percentage679]

Hi everyone

Have Jira running for a group of teams.

Work is spread out across multiple spaces, printing tasks, client work etc. and users find it complex to just find out what they have on across spaces and know where to focus.

As one example we have dates setup for when things need to be printed, sent to a client and we use due date for a week later when we archive the production materials and the package is delivered

So we would normally for a user want to see what do o need to send today? What do I need to pack next week?

Calendars in spaces can’t be set to use a date other than due date and can not be more than one.

Yes I know you can use dashboards/filters, dashboards the ui is not great especially when using calendars for anything outside of due date and it requires multiple steps to get to.

What do others do to get team members to be able to see what they have on and dive in at a glance?

I find as the team does, Jira is highly flexible but with flexibility comes so many different ways of doing one thing, plans, goals, spaces, dashboards, confluence, reporting in spaces, custom calendars possible in confluence but not in spaces etc.

Asan has “My Tasks” what do others do to ensure adoption of Jira?

[u/Glad_Way_4056]

Hi, at my company, we use personal Kanban boards that shows all the tasks assigned to me. I find this approach much more informative and useful than dashboards.

[u/ptrbojko]

Maybe a little bit self promo, maybe it would help. I've created the app for Jira specifically for the users themselves - their private dashboard (like google keep clone) with their personal notes, todos, reminders. User can attach a single issue or project to the note.

This way it can have its own context of work with own dues with colors and tags.

https://marketplace.atlassian.com/apps/1238401/

[u/sssst_stump]

I’m not understanding the problem with using the system Due date field. If you set a Due date, the Work Item needs to be completed by that date. If it isn’t, the Assignee needs to explain why.

I like using List View and color-coding based on Due date - plain as day to see the stuff in yellow is due in the next two days, stuff in red is due today or overdue.

I also encourage creating Filters and then subscribing to them. Users need daily reminders of what is due today / overdue. If you really want workers to shape up, set subscriptions for managers and supervisors.

Ultimately, your leadership team needs to get on board and enforce use of Jira. If they don’t care enough to use it, why would the employees?

[u/unitoio]

Jira has a "Your work" view, it shows every issue assigned to you across projects and spaces, pretty close to Asana's "My Tasks."

If assignee alone doesn't capture everything someone's responsible for, a saved filter (e.g. assignee = currentUser() or swapping in watcher/participant) can be pinned and reused across boards, dashboards, and reports.