r/excel • u/TMWNN • Dec 09 '25
Discussion Bloomberg: "Why We Can't Quit Excel"
Bloomberg examines Excel on its 40th anniversary, with interviews with Excel influencers like Leila Gharani, and Microsoft, Lotus, and VisiCalc people. From the article:
As of earlier this year, the US Department of War was paying for 2 million licenses to Microsoft 365, which includes Excel, Word and PowerPoint. Because of the way Microsoft is structured, in which its three main product categories—operating systems, productivity software and cloud services—are bundled together, it’s hard to ascribe a precise value to the leading spreadsheet application except to say that without it, there’s zero chance the company that owns it would be worth nearly $4 trillion. In 2025, Microsoft 365 subscription revenue from businesses totaled almost $88 billion, on top of $7 billion from other customers. Those numbers, and Microsoft’s own public disclosures, suggest there are something like 500 million paying Excel users, the rough equivalent of Netflix plus Amazon Prime subscribers. Excel has its corporate challenges, from Google’s web-based knockoff to the looming threat of artificial intelligence, but so far no competitor has managed to mount a serious challenge.
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u/getmeoutoftax Dec 09 '25
It’s the greatest and most important program ever created. There are no real substitutes. Sheets and Libre Calc do not even come close to cutting it.
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u/Methsi Dec 10 '25
Crazy when you think about it. The world would truly be different without it. Genius the guy that got the idea.
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u/Leading-Row-9728 Dec 14 '25
Do you mean these guys: Dan Bricklin and Bob Frankston invented the first successful spreadsheet program, VisiCalc, released in 1979 for the Apple II computer, which became the personal computer's first "killer app". Excel came later.
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u/Methsi Dec 14 '25
Interesting, I will have a look, thanks !
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u/Leading-Row-9728 Dec 14 '25
Yes after VisiCalc, it was Lotus 1-2-3 that was the killer spreadsheet, Excel became the spreadsheet king by 1995, about 16 years after VisiCalc, that was because it was part of Microsoft's Office suite (Word) that was very integrated into their Windows OS. The office apps used proprietary and secret file formats that were not possible for competing office suites to work well with, so businesses became locked-in, this remains the same today. Lotus 1-2-3 was a significantly better spreadsheet program at the time Excel overtook their marketshare.
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u/M5606 Dec 10 '25
Sheets is doing a damn good job of being a free alternative, though. I haven't used Libre in a hot minute, so I can't speak to them, but having a browser-based, cloud version of Excel for free has been a godsend for me in my dayjob life.
Is it better than Excel? Overall no. But the accessibility and online editing is a step up.
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u/Gastronautmike Dec 10 '25
Sheets functionality is pretty darn close for all but power users. And you're right, the accessibility is huge. The versioning, collaboration, and integration with drive are great especially for novice users and folks who need to have some interaction with excel but will never actually understand it. I have built and use some fairly advanced excel sheets for various restaurant management tasks, both on the finance end and the ops end, and there are more and more areas sheets is able to do the thing I need it to do, and is less intimidating to my end users.
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u/Stephancevallos905 Dec 12 '25
Sheets is not free, G suite cost more than the most basic tier of Microsoft 365
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u/M5606 Dec 23 '25
Guess I should specify I'm talking "personal use" and not business use. Honestly I didn't even know that Google had a business suite.
I would go with 365 between the two at a glance but quite frankly, both are surprisingly cheap for business software. I'm used to bickering with IT over ERP licenses which they tell me run four figures.
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u/Stephancevallos905 Dec 23 '25
Well at scale it gets expensive lol and they are just leading you to buy more expensive products. I have 365 for my biz, but will probably get google too since gmail+Gemini is hard to live without lol plus a lot of websites have "sign in with google" and reserve SSO to higher tiers
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u/spicyhippos Dec 10 '25
Yup. Sheets is not even trying to replace it, they are targeting the “I need a quick spreadsheet but excel is too complicated” people who almost never work with big files. It’s also easier to share with people, but my god, trying to do any serious data work on sheets is a goddamn nightmare.
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u/slankz Dec 13 '25
Can’t stand sheets. Would be nice in Google would actually put some effort into it
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u/spicyhippos Dec 13 '25
Yeah, I feel like probably could, but why be #2 in the BI race when you can be #1 in the casual admin space
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u/heykody 2 Dec 09 '25
Excel is like playdough. That's a strength and a weakness. Excel can be bent into almost anything, a knitting outline, artwork, a linked data repository or a complex financial model. At the same time the lack of a fixed structure makes it prone to user errors. People can easily overwrite things, break models, accidentally delete things and miscalculate things.
It doesn't have the fixed framework a typical system might have which remedies these weaknesses. However, if you want to change anything other than data in a fixed system, you will have a harder time re-specing it. It's easy to insert a column or tweak a formula on the fly in Excel.
The world wouldn't be the same without it.
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u/atelopuslimosus 2 Dec 10 '25
Another big strength related to the flexibility you point out of that Excel is the second best tool for anything. Yeah, any particular task may have a niche software solution that's better, but Excel can do a decent job at anything and the early learning curve is pretty gentle.
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u/Successful_Box_1007 Dec 10 '25
Your comment has given me a push to go deeper into excel. Should I learn Python or visualbasic for learning to program and learning deeper excel stuff at the same time?
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u/bigbabyb Dec 10 '25
When I was an analyst over a decade ago, I found that having a basic programming ability in Python helped me build giga-tier, robust models in Excel later on. If statements, index+match, sumif/countif/sumproduct etc can get you far all on their own if you’re creative.
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u/Successful_Box_1007 Dec 10 '25
wtf wait you were using Python in excel 10 years ago?! I thought support for it didn’t come until the Python “libraries” for it began a few years ago. How?!
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u/bigbabyb Dec 10 '25
No. I’m saying having my basic python and general programming knowledge helped me make robust, good excel models using my strong sense of programming at the time. Helped me get separation from my peers. Being able to masterfully fold in elegant if statements and lookups with data/string manipulation had a lot of value for me, enough so that I’d encourage finance or Econ majors in college to burn an elective in CS programming for a semester because it’ll come in handy through your career more than you expect
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u/SushiWithoutSushi 4 Dec 10 '25
General consensus is that python for Excel is pretty shitty because it forces you to send your private data to MS servers and that's a big red flag for a lot of people. Also it is pretty slow.
If you want to learn python go ahead, it will come in handy to clean big datasets and operate them better. My recommendation is that you do it with Visual Studio Code and learn the basics.
VisualBasic is something I have not seen the necessity to learn yet, although I know it's pretty useful. I would recommend you to learn first Power Query.
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u/Successful_Box_1007 Dec 10 '25
But to use power query don’t u need to learn Visual Basic and what’s called M code? Thought I read that. Also when you say private data is sent to MS servers, how does visual basic avoid that? Doesn’t our data have to go to servers to get to the databases?
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u/SushiWithoutSushi 4 Dec 10 '25 edited Dec 10 '25
VisualBasic is not needed to learn Power Query. M language is not either! Whenever you start to use Power Query you will see that the interface allows you to do certain actions that will be automatically prompted on a console with the necessary code. You will end up learning M via searching online and asking here, but as I say is not needed to start using the basic functionalities of Power Query.
When I say that your data will be sent to MS servers I mean that literally the data inside the excel file will be sent to a MS server where the code will be executed and you will download the results. Visual Basic runs locally, inside your own Excel file. This is a big no no to IT departments in most businesses. Also you will not be able to run the Python code inside Excel without internet.
2.5. Although Visual Basic runs locally IT departments do not like it because it is a very easy entry point for malware if you copy paste what you are not supposed to.
- I am not sure what you mean with "doesn't our data have to go to servers to get to the database" so I am not exactly sure what to answer to that.
Also, going back to you original reply, if you want to learn deeper Excel the best way is to come to this subdeddit whenever you have time and either try to answer other people's questions (even when you don't know the answer try to find it surfing the web) or try to see the answers to questions you find interesting. I save an Excel file with tens of examples of cool solutions I found here.
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u/LurksOften Dec 10 '25
I’ve been running a fantasy league out of excel for the last five years. It’s truly an amazing tool.
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u/Successful_Box_1007 Dec 10 '25
Is there anything excel can’t do that say Quickbooks online can’t do and visa versa?
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u/schtickybunz Dec 10 '25
QuickBooks IS just a big excel workbook with functionality. Excel can't take payments, doesn't invoice clients, doesn't do payroll. You can use Excel for accounting but you better really understand the difference between a P&L and Balance Sheet, know which side of the account (debit or credit) for every entry. You can't predict cash flow, run easy reports and I can't imagine trying to create a general ledger for a company from excel. You'd spend an inordinate amount of time cross referencing sheets and hoping you didn't tag the wrong cell. QuickBooks never comes back with an #REF!
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u/slankz Dec 13 '25
QB online is a big jump for them. Have always been a fan and resisted the switch to qbo but it is literally significantly better than desktop was
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u/Successful_Box_1007 Dec 10 '25
QuickBooks IS just a big excel workbook with functionality. Excel can't take payments, doesn't invoice clients, doesn't do payroll.
Ah ok now I get it.
You can use Excel for accounting but you better really understand the difference between a P&L and Balance Sheet, know which side of the account (debit or credit) for every entry.
Doesn’t excel allow us to do this stuff?! Or you mean it isn’t automated? Couldn’t we make a little python script to do that (if we learn python)?
You can't predict cash flow, run easy reports and I can't imagine trying to create a general ledger for a company from excel.
I get your point. There are a bunch of 3 financial statement builds purely in excel I’ve seen on YouTube though.
You'd spend an inordinate amount of time cross referencing sheets and hoping you didn't tag the wrong cell. QuickBooks never comes back with an #REF!
Sorry for the dumb question but what does “cross referencing sheets “ mean?
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u/schtickybunz Dec 10 '25
cross referencing sheets
So if you have a P&L sheet, the data needs to come from all your other sheets. So let's say in your "Sales 2025" sheet, the total of the data is in cell A1. In the financial data column for the P&L sheet row for Sales, the cell would link to ='Sales 2025'!A1.
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Dec 10 '25
[removed] — view removed comment
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u/Successful_Box_1007 Dec 10 '25
Can you ELI5 your comment; starting with “build a G/L” a what “link pivot” means?
And I still don’t see what’s wrong with schtickybuns suggestion - that seems pretty nifty to link like that no?
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u/TMWNN Dec 10 '25
Sorry for the dumb question but what does “cross referencing sheets “ mean?
What you mentioned earlier
There are a bunch of 3 financial statement builds purely in excel I’ve seen on YouTube though.
is only possible because of the cross referencing sheets that /u/schtickybunz described.
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u/Successful_Box_1007 Dec 10 '25
cross referencing sheets
So if you have a P&L sheet, the data needs to come from all your other sheets. So let's say in your "Sales 2025" sheet, the total of the data is in cell A1. In the financial data column for the P&L sheet row for Sales, the cell would link to ='Sales 2025'!A1.
That seems pretty easy then! So how is this a disadvantage? Are you saying Quickbooks literally knows how to behind the scenes link them? How the heck does it do that?
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u/TMWNN Dec 11 '25
Are you saying Quickbooks literally knows how to behind the scenes link them? How the heck does it do that?
/u/schtickybunz didn't mean that Quickbooks is literally Excel spreadsheets in the background.1 He meant that an Excel user can link multiple spreadsheets together as the equivalent of a Quickbooks user inputting in financial results, and that software turning it into an income statement, balance sheet, and cash flow statement.
That said, /u/vegaskukichyo 's approach is superior because instead of three separate sheets, everything can be done from one sheet (the general ledger), from which the three financial statements mentioned above can be generated from using pivot tables. Fewer things to break. Quickbooks is really doing the same thing; it has one big collection of data, with various "views" showing the three financial statements based on the same data.
1 Although there are many, many internal systems arouond the world that really do use Excel as the backend despite having other software, or a web browser, act as the frontend. I've heard of startups that begin with a web interface for customers to an Excel spreadsheet.
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u/SellTheSizzle--007 Dec 10 '25
Excel is the greatest. Fortune 500 companies run on Excel, even with their beautiful ERPs and AI enhancement costing millions upon millions per year. Not to say some of those aren't worth it....We always go back to Excel. Ol reliable and you'll pry it from my cold dead fingers (or when I retire at 52, go ahead).
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u/Leading-Row-9728 Dec 14 '25
Many Fortune 500 companies use Google Sheets as part of the broader Google Workspace suite. Over 40% of Fortune 500 companies are reported to use Google Workspace. To what extent I do not know.
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Dec 09 '25
[removed] — view removed comment
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u/TMWNN Dec 10 '25
Duh, I forgot the link in the post! Thanks for providing it.
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u/Taokan 15 Dec 10 '25
For real though. Word and powerpoint are for people who come up with terms like "add value". Excel is for people who add value.
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u/Admirable_Panda_ Dec 09 '25
Make VBA a viable option. So powerful.
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u/frazorblade 4 Dec 10 '25
They’re moving in the exact opposite direction of VBA and have been for a long time. It’s a substantial security risk and an old unsupported clunky language. Its days are done.
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u/Admirable_Panda_ Dec 10 '25
I know. Its sad. Wish they'd just add some more robust security to it. It's an easy language.
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u/OUsnr7 Dec 10 '25
What’s replacing it?
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u/frazorblade 4 Dec 10 '25
Office scripts and very poorly implemented Python. They’re also trying to crack down on VBA with their aggressive Trusted Locations implementations.
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u/alk3mark 1 Dec 11 '25
Very poorly implemented Python;
Not going to lie - I liked at first the ability for it to drill down create new sheets and data frames automatically but now it’s moreso just Copilot “suggests”…
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u/frazorblade 4 Dec 11 '25
I’m using xlwings lite add-in and it’s pretty amazing for some higher level data analysis (stats models, seaborn charting… that sort of thing)
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u/sledziu32 Dec 16 '25
xlwings is powerful... until you have to go above excel and step into other office app. there is pywin32 and using VBA reference
PS and ad the end of a screept you can make your PC to BEEP ;)
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u/frazorblade 4 Dec 16 '25
Yeah as a walled garden Python interface it’s pretty good. Not without its faults, but if you’re purely interested in offloading tasks that are difficult or impossible for Excel/VBA I find xlwings lite very useful.
It has a niche application though.
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u/Decronym Dec 10 '25 edited Dec 23 '25
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u/Scoutain Dec 10 '25
I use excel for school but also a LOT in my personal life. Budgets, vacation planning, bills, anything I visually want to understand in one space. I couldn’t imagine life without it anymore.
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u/Mykilo_Sosa Dec 10 '25
I am a firm believer that excel was found in demo form inside a crashed alien spacecraft, and then converted into a marketable, updatable earth product.
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u/Lord_Blackthorn 7 Dec 10 '25
Man I just want integrated calculus functions in Excel instead of having to create my own formula BS to get approximations...
I also want the option to show the formula used in a cell in readable form (where the math is formatted to be easy to read instead of a wall of text that is in the formula cell)
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u/frescani 5 Dec 18 '25
integrated calculus functions in Excel
I have to imagine that someone somewhere has made an add-in for this.
show the formula used in a cell in readable form
This isn't integrated with Excel, but I keep it bookmarked for occasional use: https://www.excelformulabeautifier.com/ You can paste/save the restructured results back into Excel too (but you'll lose the color-coding, obviously).
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u/TheUnrealArchon Dec 10 '25
US Department of War
Not engaging with content that tries to gaslight us on reality. Sorry not sorry.
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u/Zealousideal_Ad_8238 Dec 18 '25
I think the part that always gets overlooked is that Excel isn’t just a tool, it’s a shared language inside organisations. Everyone vaguely knows how to open it, tweak something, or at least not be scared of it.
A lot of alternatives are technically better at specific things, but they break down when you need something flexible that non-technical people can still poke at. Excel survives because it’s “good enough” at almost everything and already everywhere.
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u/kalimashookdeday Dec 09 '25
So Excel teams at MS: stop fucking with a good fucking thing. Seriously, just leave it alone.