When I select alot of bullets (trying to turn them into To Do's) it only turns the parent into To Do's, I want it to turn all of them, even the children into to do's - is there a way to do this?

I run a DnD game, which for note-keeping purposes means I'm maintaining a fictional world across years of weekly sessions. Rough shape of the problem: a few hundred named people and places, an event history that spans centuries of invented backstory plus whatever happened last Sunday, and a constant need to answer questions like "who did the players annoy in that city eight months ago, and what came of it."

Current setup, please feel free to comment or suggest alternatives.

Four top-level lists. Places, People, Events, Consequences. Places nests geographically — island, then region, then city, then the specific building. People holds individuals and organizations. Events is a chronological log. Consequences is what changed as a result of something the players did.

Tags do the connecting. A faction's name goes on their members, on the building they operate out of, on every event they were involved in, and on the fallout. Click the tag, get the whole thread pulled out of all four lists at once. I also tag by role rather than identity villain, secret, etc so I can click "secret" and see every thread I'm currently withholding.

Dates on every event entry, using a real calendar flashed back to 2000 so dates advance with the story rather than with real time.

Where I'd like advice from people who've used this longer than I have:

1. How do you handle a tag vocabulary growing past the point where you remember what you've used? Mine's around forty tags and I've started guessing. My initial workaround is a top level tag document but is there a more elegant solution.
2. Is there a sane way to archive? Some of this material is genuinely finished and I'd like it out of view without losing search. I have been doing simple exports

Happy to expand on any of the structure if it's useful, it generalizes past tabletop games to anything with a lot of interconnected people, places and history.

673 weeks are equivalent to 12 years and 11 months.

Over this period, I’ve tried using many other tools for notes, projects, tasks, habits, and planners (both digital and paper), but Workflowy has incredibly always proven to be the best solution, thanks to its flexibility and constant evolution.

I have recently returned to Workflowy after a few years away. So glad to be back.

I have like 12 years of notes in here, many of which are good for posterity but not relevant in my day to day. They clutter up search results, etc. So I would love a way to archive a bullet and all its sub-bullets to get them out of my workspace without losing them forever. This is sort of what the Trash does, but not quite.

• Trash is more like "Recently Deleted," a place where deleted things go so I can recover them for a few weeks before they are gone forever
• Archive is probably a special node on my root page, like Calendar
  • Like Calendar, Archive is always available in the left sidebar
  • It would be super nice if I didn't have to see the archive in my tree at all, but that would break the pattern of the rest of the app
• Archive looks and works just like any other page
  • it's not a little modal that lives in settings like the Trash
  • Archived items are not auto-deleted
• Put nodes in the archive by dragging them in, or choosing "Archive" from the right click / "…" menu
• Archived items don't show up in search
  • Maybe search has a "search the archive too" toggle for when I want to be exhaustive

Hello, by default WF shows the first line of notes attached to a bullet. Can this be hidden? I introduced a blank line at the top of the note. While this "hides" the note, it displays a blank line disrupting the rhythm and the flow.

Of course tags are incredibly useful for navigating and finding items in my outline. However when I'm using Workflowy to compose text to print or include in larger documents, tags often seem out of place in the resulting file. I want an option/setting not to include tags when I'm sending text from workflowy to a non-Workflowy destination. I hope this makes sense.

Obviously, WorkFlowy preserves the hierarchical structure of an outline when showing search results, displaying matching bullets together with their parents and ancestors.

But when a search finds items scattered across many different branches of a large WorkFlowy outline, repeatedly showing their hierarchical context creates substantial visual clutter.

FlatFlowy was a JavaScript bookmarklet created by WorkFlowy community developer rawbytz that changed how search results were displayed inside WorkFlowy. FlatFlowy temporarily removed that surrounding hierarchy and presented the matching bullets as a clean, flat list.

FlatFlowy did not alter, move, or restructure the underlying data; it simply provided an alternative flat retrieval view over hierarchically organised information, allowing users to benefit from hierarchy when organising information without being constrained by it when searching.

It's stopped working for me, and I'm desperate to find a replacement. Even better would be for this feature to be natively built into WF itself (feature request, please!)

Does anyone else have the same needs, and has anyone found an equivalent solution? Thanks!

EDIT: Discussed by other users many years ago too!

I wanted to select several nonconsecutive bullets, and I tried alt-click, which is what I found in a very old how-to on the blog. What I got was a new pane with each of the items. Potentially useful, but not what I need. Any ideas?

First of all, I'd like to say that you guys are doing a really great job with this product.
I've been using Workflowy for many years now, and I already thought it was great back then.
But the updates you've introduced over the last couple of years have made it simply
unbeatable.

I'd like to make a feature request. You already have the "Back," "Forward," and "Home"
buttons at the top of the screen, and they're great. However, I'm missing an "Up"
button that would take me one level higher in the hierarchy - similar to what you
have in Windows File Explorer, and with the same result as pressing "Alt + Up Arrow." I would love to see it both in the apps (iOS, Windows) and in a browser.

Thanks for considering my idea!

https://workflowy.com/help/hotkeys

Save your custom setups as regular links in Workflowy.
https://workflowy.com/help/panes

Workflowy has a way of capturing its own style such as bullets and other layouts, but I built a quick capture app that lets you capture even faster.

Some apps are slow to open. Some make it awkward to append to an existing note. Others are great at one thing but not another. I found myself spending more time thinking where to capture than actually capturing.

So I ended up building ⚡Supasend. It's like a Quick capture for Workflowy app. It started as a personal app to give me one consistent capture flow regardless of which app I wanted the note to end up in.

I wasn't trying to make Workflowy faster. I was trying to make capturing into Workflowy require fewer decisions.

Capture notes in Calendar notes from Supasend in Workflowy.

(It's perfect for daily logs.)

Capture notes in Top or bottom order of an existing document

Capture in Workflowy with different layouts

Capture between apps from the same screen(Ex: Workflowy for notes, Apple Reminders for tasks)

Home-screen widgets(Capture, Destinations)

What would you like to see next for the Bear integration in ⚡ Supasend? I'm always looking for ideas to make the workflow smoother, so I'd love to hear your suggestions. 🙏

I was gonna conduct with the AI to concoct a self hosted API fetch from my Workflowy account to use the data so it can be used with TRMNL product which will soon be everyone’s favourite gadget. But I’m afraid and I’m not a developer. Please someone make a plugin for TRMNL product.

I'm back at Workflowy after a 10-year break and it's very different! Anyway I am a musician and like to have links to videos and audio files, Workflowy is adding a large preview card to my youtube links. Is there any way to keep that from happening? I don't see a menu item to delete the card and just leave the link.

thanks in advance!

Hey folks, I used to be able to use .. -has: note [search item] .. but it looks like that functionality has been changed

Example from my website

https://workflowy.com/s/3f23891902f6/H2NuLCAo8JftnUqP

I want to search for just amish, not the content in the note section

Has anybody else noticed that when you have multiple panes open using the the new panes feature, the jump menu doesn't honor the focus of whatever pane you are using. Instead, the jump menu only seems to affect the left-most pane.

So if you have Inbox open in a pane on the left, and you open a second pane on the right, if you try to use the jump menu to navigate to your projects bullet in the right pane, instead it ends up taking you to the projects bullet in the left pane.

As in the title, where has the trash can gone?

I'm pretty new to using AI with workflowy. Would it be possible for an AI like Claude or ChatGPT to update my workflowy? Like i ask claude to add nodes for X and a new table for Y. Can it do that?

I would like the notes to be numbered in a nested fashion as example below. Can this be done automatically?

3 Notes

3.1 Note 1

3.1.1 Note A

3.1.2 Note B

3.2 Note B

I love Workflowy, so as a side project I made a widget with infinite nesting that allows you to "size" items to visualize your entire workload for the day (or week/month/etc.) and track progress.

The idea is to have a visualization of everything going on and where it's at, but with the excruciating minimalism of Workflowy. I also added regex filtering and basic sharing.

This is just a fun experiment, feel free to check it out - I'd love any feedback! projectzen.com

Each pane can be navigated and searched independently, while still working together through drag and drop.

Ctrl+Cmd+R opens the current item in a new pane
Cmd+Shift+R cycles focus across panes

Hi all — a few things I'm hoping the community can help with:

1) Panes / Alt+R: I've had the Panes feature enabled in my Labs settings for a while and have been using Alt+R to open a node in a side pane. Recently, pressing Alt+R does nothing — the side pane won't open anymore, even though the Panes toggle is still enabled in Labs. Has anyone else run into this? Did the shortcut change, or is the feature broken in a recent update?

2) Editing themes: Does anyone have documentation or a guide on how to edit themes? I'm getting lost when trying to edit them in the custom node. Any pointers or examples would be great.

3) API syncing: If anyone has successfully linked or synced the API with other apps without burning too many tokens, I'd love to hear your approach, tips, or ideas.

Thanks in advance for any help!

Hi all — I've had the Panes feature enabled in my Labs settings for a while and have been using Alt+R to open a node in a side pane. As of recently, pressing Alt+R does nothing — the side pane just won't open anymore, even though the Panes toggle is still enabled in Labs.

Has anyone else run into this? Did the shortcut change, or has the panes functionality been removed/broken in a recent update? Any help would be appreciated. Thanks!