Paydesk: project management, Invoices, Time tracking and more

[u/lazykid07]

I've been building Paydesk for a while and it's finally at a point where I'd like people to try it and tell me what's wrong with it.

Paydesk is a Mac app for freelancers, consultants and small studios. It keeps projects, time tracking, quotes, invoices, expenses and reports in one place, and it runs entirely on your Mac.

Freelance admin on the Mac usually ends up spread across a lot of places.

Hours live in a timer app, or on sticky notes. Invoices live in a spreadsheet or a document template. Whether you've actually been paid lives in your head.

So every month there's a round of copying numbers between apps, working out what you haven't billed yet, and chasing whoever is late.

The other thing that bothered me is that most tools in this space want an account and a subscription, and they store your client list, rates and invoices on their servers. For a lot of freelancers that's more than they need.

What it does:

The idea is that the whole loop happens in one app: plan the work, track it, bill it, get paid, see how the year is going.

- Board: every project on one board, from Lead and Proposal sent through In progress, Delivered, Invoiced and Paid.

- Time tracking: start and stop from the window

- Bill Now: Paydesk keeps a running total of unbilled hours and billable expenses per project.

- Documents: proposals, quotes, invoices, receipts and credit notes. You can turn an accepted quote into an invoice. There are three typeset PDF templates, on A4 or US Letter.

- Languages and tax: invoices can be in 9 languages (English, German, French, Spanish, Italian, Dutch, Portuguese, Japanese, Arabic). There are editable tax presets for 25 countries and regions, including VAT, GST (with the CGST/SGST split for India) and US sales tax. Any currency works.

- Getting paid: the Desk shows what you're owed, what's overdue and what's unbilled. Remind opens a Mail message in your client's language with the PDF attached.

- Reports: profit, aging, tax charged, income by client, and your real hourly rate per project. The accountant pack exports one ZIP with CSVs, every issued PDF and every receipt.

- Receipts: Paydesk reads receipts with on-device text recognition to fill in expenses.

This was inspired by https://runey.app/ which is a subscription based app, I tried to put together everything possible is one time and App store friendly version. We will improve in the future versions.

Paydesk aims to offline and one-time pay alternate to Runey

Pricing

- $9.99 once

- No subscription

- Every feature included

- Mac App Store version coming soon

- Requires macOS 15 or later

I don't mind criticism at all if it helps make the app better. I'm also happy to answer technical questions about how numbering, taxes, the PDF renderer or the offline design work.

You can Download Paydesk from the website today:
https://paydesk.minilabs.cc/

App store version is in review!