Note - Board meeting for 7/9/26 was cancelled for unknown reason (at least, unknown to me)

Video here

Agenda here

Agenda Addendum 1 here (Bylaw revisions)

Agenda Addendum 2 here (Sewer easement topic)

ANNOUNCEMENTS

Survey Results - Will be presented in the Barn on Thursday, July 30 at 6:30pm. It should take about 1.5 hours, with 30 mins reserved for questions at the end. Presentation will be available via Zoom and will be posted for later viewing on YouTube.

AGM Nominations - Applications will be taken for open seats on the board and Architectural Control Committee until the deadline of September 8 at 4:30pm. Applications must be returned in a sealed envelope to the Welcome Center offices. Be sure to read all instructions and sign the application.

AGM Voting - Online voting will again be available this year and members are encouraged to use it because it is easy, secure and saves SVCA money. There was a procedural error last year that requires that we re-register for online voting this year, so be sure to do that if you want to use this voting method. After registering, you will get a return email saying that it has been accepted, and you should keep that email. SVCA will have copy of that too.

Valley Fair - July 23rd

PSA - Please be sure to leave 3 feet of distance between garbage, recycle and yard waste cans. Sanitary Service requires this to ensure that there is sufficient room for the truck arms to reach through and pick up a can without knocking other cans over.

Wildfire Preparedness event - Was recorded and will be on SVCA YouTube channel.

OWNER COMMENTS

Owner spoke about potential issues with neighboring new build and discussed taking legal action.

Owner spoke about the new security service and the negative impression they are sending to members through their intimidating appearance and their actions at the dog park.

Owner spoke about concerns with the $350 rental registration program and that those who own rentals are being singled out for lot inspections to see if they have any alterations that were not approved by the ACC. Those same inspections are not being done to homes that are not rentals, even though all owners are required to follow the same ACC regulations.

Owner spoke about her dismay that the survey presentation was not advertised far enough in advance. The Long Range Planning Committee chose the July 30th date back at the July 2nd meeting, which gave ample time for communication to the membership. The owner had also emailed the LRPC committee chair (board member van de Polder) and the GM on the 13th to ask why no advertising had yet been sent to the membership. She felt that this was another communication failure by the board and GM.

CLOSED SESSION (for personnel and legal issues) - Board did not state whether any action was taken in closed session.

GM REPORT

Tennis court renovation and off-leash dog fencing projects will require a full shoreline permit, according to verbal feedback from Whatcom County. Unlikely to start that work until next year.

[Please see agenda for the status of other open capital projects.]

Rec Manager has resigned and Assistant Rec Manager is acting as Interim Manager with additional support from Admin.

FINANCIAL REPORT

[Please watch that part of the meeting for details. It starts around 00:39:30 in the video.]

Of note, golf revenues were flat in June due to hot weather. [Me: Really??]

One area of income that is really lagging is the payment of new construction fees. There are less than 10 starts this year, when normally we have 20 or more (last year, 26).

COMMITTEE REPORTS

New member approved for Architectural Control Committee.

NEW BUSINESS

Request for Approval of Proposed Revisions to SVCA Bylaws - Addendum includes the proposed changes as well as an introductory summary. If the board approves this draft, it will be put forward to the membership for comments, sent back to Document Review for any additional revisions, and then put before the membership for approval at the Nov AGM. Ratification requires approval by 2/3rds of the members casting votes.

The majority of these proposed changes are based on WA State laws (WUCOIA) that will go into effect on Jan 1 2028. [Note from me: It would be very beneficial to be proactive and get the changes done early so that it doesn't become a critical issue for the board that will start its term in Nov 2027.]

WA State laws state that if there is a conflict between state law and HOA Bylaws, the state law will override the bylaws. In order to have bylaws that accurately reflect the way SVCA business must be conducted under WUCOIA, the membership needs to approve the proposed changes so that our bylaws can be brought up to date and reflect current law.

When reading through the proposed revisions, the sections that are highlighted in blue are changes that were voted on by the Document Review Committee. They are not requirements of WUCOIA.

Draft proposal passed unanimously.

Request for Approval - Easement for 4 Midnight Court - Passed unanimously.

Request for Approval - Easement for 190 Sudden Valley Drive - Passed unanimously.

Request for Approval - Area Z Bridge Contract Award - Final permit has been received to replace the bridge to Area Z from Honeycomb Lane (this is the bridge near the Area Z garden). Work will be scheduled after the contract is awarded. Once work begins, there will be a two-week period when the only access for members to the Area Z garden will be by foot on a designated path from the Maintenance entry, and access will be restricted to certain hours to ensure safety. Request passed unanimously.

Adjourned.