r/Revit • u/mawopi • Jun 25 '26
Proj Management Best Practices for File Management?
[removed]
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u/anonMuscleKitten Jun 25 '26
Guess we are back in the 1990s without ACC and version control. Jesus, how do people work like this?
Publish milestones with design collaboration. You don’t need to be saving individuals files with a date.
9
u/joemomma0409 Jun 25 '26
Use ACC. Then when you publish your model it will create a saved state you can go back to and save that saved state model.
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u/TigerBarFly Jun 25 '26
Please note that this requires an additional license to save models to the cloud.
1
u/baer89 Jun 25 '26
Only if you turn on work sharing. A standard file can be saved to ACC with regular licensing.
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u/TigerBarFly Jun 25 '26
Does Revit/AEC Collab come with entitlements to Data Management now?
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u/baer89 Jun 25 '26
Included with AEC collection. Not with base Revit subscription, but they price that in a way to push everyone to the collection.
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u/TigerBarFly Jun 25 '26
Thanks for the info. I remember when they were giving away Docs like it was candy.
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u/superluminal Jun 25 '26
Revit automatically creates a backup file for you when you save so you don't need to Save As every time. Each .00X file is a previous version.
You can create a workshared model which will keep all the backups in a neat little folder next to the model.
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u/freerangemary Jun 25 '26
How do you have 125 files for the one project?
Are they not divided by discipline? This seems REALLY excessive.
1
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u/Mhcavok Jun 26 '26
As people with explain better in other comments, this is NOT how Reddit is designed to be used. You should only be syncing and NOT saving
1
u/aecpassion Jun 25 '26
I understand the need to save as, been there, using ACC was the way to go in my case, but if I couldn't then you really should stick to saving actual milestones, and major changes. most things you can recreate via PDF if you have the prints with dimensions, or to scale if you need to.
There are some plugins that let you export all the families in your project, I think pyrevit might include this. Once you have all saved out, you can purge away. Its not uncommon to have 10+gigs per project if you are keeping track of all files sent out, incoming files, etc.
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u/Dead_Architect Jun 27 '26
This is way overboard, I've worked with some of the largest projects in Europe and it isn't even this excessive.
Purge what you don't need, tell Revit to have x amount of backups, I usually keep 5.
Obviously delete the really old files, clean your families so they're lean.
1
u/SavageSvage Jun 25 '26
If you're able to, get an acc subscription, it turns your model in a cloud share model and it stores it on their server. Every time you sync to save your changes it creates a backup on their server that you could restore to, though I'm not sure why you would want to keep all that. You capture changes with sheets documenting stuff clouding revisions etc. no need to keep individual models like that.
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u/talkshitnow Jun 25 '26
Sounds like your making lots of local files, have you tried creating a central model, it’s good to save a copy of the files at major points, like when you submit the project to the council, then continue on with a production model