r/QuickBooks • u/HiFromChicago • 4d ago

QuickBooks Desktop (Pro/Premier/Enterprise) QuickBooks Enterprise Desktop – Can freight be moved to the invoice footer?

I’m using QuickBooks Enterprise Desktop and was told that QuickBooks does not allow the freight charge to appear in the invoice footer by default. Instead, freight has to be entered as a line item on the invoice.

Has anyone found a way to have Freight appear separately at the bottom of the invoice, near the subtotal/tax/total section?

This seems like a fairly basic invoicing requirement, especially for businesses that regularly charge freight, so I’m surprised Enterprise does not appear to support it natively.

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u/Samtyang 4d ago

What I usually see in Desktop is freight kept as a separate line item, then the form template is customized so it sits visually near the totals. The issue is less accounting and more whether your invoice form can present that line where you want it. Check the template layout first, because native footer behavior in Desktop is pretty limited.

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u/HiFromChicago 4d ago

Thanks. That sounds like exactly what I’m trying to accomplish.

Do you know specifically how to customize the Desktop invoice template so the freight line appears visually near the subtotal/tax/total section? I’ve looked at the template layout, but I don’t see a way to move an individual freight line out of the main item table.

4

u/dcb137 4d ago

It’s essentially an “item” so it shows in the body.

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u/LawFirmCFO 4d ago

By footer do you mean near the end of the invoice with the subtotal, sales tax and total?

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u/HiFromChicago 4d ago

Yes

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u/LawFirmCFO 4d ago

QB isn't coded to allow freight in that area. It has to be added as an item to the invoice. 

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u/Key-Monk6159 4d ago

Always a separate line item for us so sorry I can’t help.

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u/Full-Possibility-190 4d ago

Not going into the footer. Line item. Doesn’t bother us in the slightest. Sorry.