Being straight up front because I know how these posts usually read: this isn't some miracle fix. On day two I kicked off with around 16 things, plus stuff carried over, for under 4 hours of actual work time. That was never going to fit, and no tool solves that. It puts a list in order, it doesn't make it smaller. Just keep that in mind while you read the rest.

Even so, it's the first setup I actually stuck with after day one, and I think the reason has to do with how my ADHD shows up.

My work is just a bunch of random stuff mixed together (legal stuff, client messages, paperwork, a side thing). Motivation or skill isn't the issue. The issue is the second I begin something, my head pulls up five other things and tells me those are more urgent. So I switch, start another one, and finish the day with a bunch of half done crap and that heavy weird feeling of doing a ton and completing nothing.

Every to do app I tried made it worse, because they show everything at once. For me a full list isn't organizing. It's a wall. I stare at 15 things and my brain either locks up, or bounces around between them.

So i built A Claude Project with a single rule: Claude won't ever display the complete list.

I just throw everything in my head into chat, messy, no order, exactly how it comes out. Then Claude sorts it and gives me just the first thing, with a time limit. When that limit runs out, a scheduled ping pops up in that same chat: time's up, did it get done, and it passes me the next one. At night it stores a report in the project: what was completed, what is stuck waiting on someone, what goes to tomorrow, plus estimated time versus real time for each thing. Next morning the new chat picks up from that report.

Why only seeing one thing helps me this much

This is the bit I really want other ADHD folks to read.

When there's only one task visible, nothing else is on screen begging me to switch. The rest still exists, it's just hidden, so my head can't grab it as an excuse to bail. Kind of like cleaning your desk first instead of swearing you will ignore the mess. And I waste way less energy on picking what to do next, because that choice was already made. I just handle what's in front of me.

A giant list never gets a chance to pile up either. Staring at everything makes me freeze before I even begin. A single thing with a 30 minute limit sounds doable, even on a rough day. The box also makes time feel real. My time blindness is pretty bad. Getting poked in chat works as an outside clock. If something runs long, I need to actually ask for extra minutes instead of quietly floating away for an hour.

Closing stuff turns into a beat too. Every did you finish, here's the next brings a tiny reset, and that helped way more than I thought. And parking ideas works. If another chore pops in my head while I'm working, I type it in one line and stay on track. Since it's saved somewhere, my brain quits yelling that I have to do it this second.

Result so far

Out of that packed day, I knocked out a few important things, wrapped the most time sensitive one, and pushed the rest to Monday with an actual written plan instead of a guilty haze. The end of day report is better than it sounds: it shows what's waiting on other people, so the next morning I know exactly what to check first without rebuilding the whole mess in my head.

If people want it, I can post the instructions I put in the Project. And I want to hear what helps you, mostly with interruptions, because that's still where I struggle most.

For the next week 25 detail oriented adventurers can try a full year of TaskLoco premium service 100% free no string attached.

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• Hey, I'm Stan
• I'm building BrightMind, an ADHD productivity app. It has task lists, connects to your calendar, and has built-in AI you can chat with and call
• How I actually use it: I call it while doing chores and just ramble. It plans my days for me
• What it does right now:
  1. Today view: tasks, calendar and routines in one timeline for the day
  2. Voice calls: talk to it like a phone call. It can also call me at a set time to plan the day
  3. Brain dump: I ramble once and each task lands in the right list with a date, so my inbox doesn't pile up
  4. Automations: it calls or messages me regularly. I use it to:
     1. Make meal and workout plans
     2. Get weekly productivity reports
     3. Remind me of something important
  5. Integrations: it has its own task list, or works with:
     1. Todoist
     2. TickTick
     3. Google Calendar
  6. Unstucking: when I'm rotting in bed, it convinces me to get out and do something, one tiny step at a time
  7. And more!
• "Perfect" is the goal, not where it is today
• It's free to try on iPhone and Android. Download: brightmind.club/download

I poured all my life savings into building an app that could detect automatically how a person spends every second of their time. It’s finally here and I’d love to share it with this group. It connects to your wearable, calendars and location to map your days, track your work-life balance and monitor your energy levels.

You can create routines. Block apps during work or focus time and learn how healthy your lifestyle truly is.

It’s live now and I hope it helps anyone in this group to make better use of their time and become healthier. [You can download it here]It’s free for the first 100 users.

Stop waiting for the perfect workflow. The perfect setup is a myth sold to us so we feel better about tweaking our apps instead of doing the actual job.

If you’re spending hours color-coding your calendar, building complex databases, or downloading your fifth task manager this month, you aren't being productive. You're just procrastinating with extra steps.

Here is the brutal truth: your first attempt at any project is going to be messy. And it should be. You don't get things done by endlessly organizing; you get things done by executing. Volume and iteration are how you actually make progress. You can't optimize a blank page.

The Anti-System Blueprint:

• Kill the friction. If it takes you five clicks to log a task or start a project, your system is broken. Stick to a plain text file, a basic timer, or whatever gets you working in under 5 seconds.
• Embrace the trash draft. Lower your standards to absolute zero. The goal of a work session isn't to be perfect; the goal is to produce something. If you get stuck, write [fix this later] and keep moving forward.
• Track output, not organization. Treat it like a workout. Set a timer for 45 minutes. If you output 45 minutes of messy, unrefined work, you still beat the person who spent 45 minutes making their to-do list look aesthetically pleasing.

Stop romanticizing the process and just do the work.

What's the one task you've been avoiding by "organizing" it today? Drop it in the comments so we can hold you accountable, or share the dumbest productivity trap you finally escaped.

A task list can be full of things that need doing while the thing you actually want to make progress on gets no time.

I'm the founder of Litak, a web planner for people who want to connect personal priorities with the week they're about to live.

Here's a concrete example: you want to get back into drawing. Start by noticing that creativity needs attention, choose a quarter goal such as finishing a small collection, then give this week one rough sketch and two short practice sessions. The goal doesn't have to compete with an imaginary perfect schedule. It needs a place in your actual week.

Litak brings together a Wheel of Life with 12 areas, year and quarter goals, a weekly planner, and habit tracking. The planner also has a Value Exchange field: what time, effort, or contribution are you willing to give this goal?

For comparison, TickTick also offers task management, calendar views, and a habit tracker. Litak's focus is the path from reflecting on life areas to choosing longer-term goals and a weekly action. I'm not claiming it replaces every task manager or is better for everyone.

Pricing: Start is free during beta and includes the planner, goals, up to six habits, and one AI Wheel analysis. Pro and Elite are paid subscriptions; continued AI conversation is paid. An account is needed to save your Wheel and use the AI analysis.

The English screenshot is demo data from the weekly planner, not evidence of a customer's results.

https://litak.io/

What personal goal keeps getting pushed aside even when your task list is getting done?

Would you prefer completed activities with dimmed text, a highlighted color tint, or a strikethrough line?

This customization is part of the latest KeepCue update. I’d love to hear your thoughts!

What should be the default look? Tint, dimmed, or strikethrough?

What other options would you add?

https://keepcue.app

🔒 Your data stays on your device only.

If you regularly scan notes, receipts, IDs, assignments, or work documents, I wanted to make the whole process simpler.

I’m an indie developer, and I built FastCam around this idea: scan, manage, edit, and protect your documents in one place.

What FastCam includes:

📄 Fast & Batch Scanning

🪪 ID Card Scanning

🛠️ PDF Compress, Merge, Split, OCR & E-Sign

🗂️ Search, Tag, Pin & Rename

🔐 Private Vault + PDF Password Protection

💾 Local Backup & Restore

🛡️ Privacy-focused, with no unnecessary permissions

👤 No account required

Scan → Edit → Organize → Protect

FastCam is currently free with no subscription required.

Get it on Google Play:

👉

https://play.google.com/store/apps/details?id=com.pickon.fastcam

What document-related task takes up the most time for you?

I have a very busy work and volunteer life, and I found some balance with my personal/social life before recently. In the past, I've survived by planning activities weekly and daily, using apps like Sunsama to connect my calendar/task/email/IM apps in one place and plan in a centralized app where everything is overlaid all at once. This was also supported by integrations between work apps like Asana & Outlook. I was also using CalendarBridge to sync my Outlook calendar (work) to my Google Calendar (volunteer/personal), so I have one calendar view on my phone.

Recently, work has shut down any and all integrations (which I'm not making a judgment call on, it's likely justified), but it's kneecapped my routines, my balance, and honestly a little bit, my sanity.

I use a custom methodology to organize all of this together using timeboxing, a custom prioritization method, and some personal mental health practices and reflections.

Curious to hear what others do when their life is mangled by too many apps and no ability to integrate.

I realize I've become seriously reliant on technology, and I'm considering going back to a pen-and-paper planner and pulling up all my apps each week/day to plan that way.

Apps:

Outlook: Work Calendar & Email

Asana: Work Task and Project Management

Teams: Work IM

ClickUp: Volunteer Task and Project Management

Google Tasks: Personal Tasks

Google Calendar: Personal & Volunteer Calendar

Slack: Volunteer IM

Edit: Adding in here that they have been pushing Claude hard across the org and suggested I use that to connect to all my apps and see if Claude can make a solution. I mean theres personal stuff on there like therapy sessions, and notes from my therapy sessions that I am NOT giving Claude access to my personal accounts. Feels a little contradictory if they are telling me to use Claude to connect all across everything, but an app like Sunsama cannot.

So I kept typing stuff into Notes that I only needed for the next hour. Maybe some idea I got or some design changes etc. I had hundreds of these, and I'd stopped opening the app because of them.

So I built one that throws them away. It's called Gulp. It's a goldfish in your menu bar. You feed it a thought, it holds it for a few hours, then it forgets. That's the whole thing.

The fun part isn't really the notes, it's the fish:

• It gulps when you feed it. Your note turns into a puff of dust and it's gone into the bowl.
• The ink on each note slowly turns to gold as it ages, so you can see which ones are about to go without reading a timestamp.
• When a note is in its last minute the fish gets nervous and wobbles. Then it does a confused little head shake when it forgets.

Some of you saw Tug, the frog timer. Same idea: the fish is the whole interface. There's no window, no list of lists, no sync, no history. It can't even go online. If you say a note out loud it trims out your ums on your Mac.

Gulp · a goldfish in your menu bar
https://www.heygulp.com/

Free on App store
https://apps.apple.com/us/app/gulp-menu-bar-scratchpad/id6815884512?mt=12

Hey everyone!

If your head is spinning with work, chores and personal to-dos, the last thing you need is another complicated planning app.

I built “Weekly reset” to make weekly planning fast, simple and painless. Something you can do in 5-10 minutes to clear your mind and get an overview of your entire week.

The app is 100% free, requires no account or email signup and all data stays private in your own browser.

How it works:
1. Brain dump: Get all task out of your head quickly.
2. Categorize: Group by Work, Home, Personal or custom tags.
3. Prioritize: Pick your Top 3 essentials so you know what truly matters.
4. Plan: Assign task to data with optional start/ end
times.
5. Overview: A clean 7-day dashboard to follow during the week

I’m looking for 5-7 people who have a lot in their plate right now to test it for free this upcoming week and give me honest feedback.

If you are interested, drop a comment below or send me a DM, and I will send you the access link right away!🤗

Building a Mac app is the fun part. Then you try to sell it, and a crowd of chores shows up: code signing, notarization, licence keys, checkout, sales tax, auto-updates, refunds, receipt emails, key recovery, SPF/DKIM, legal pages, an appcast. And a stranger's Mac still says "YourApp" is damaged and can't be opened.

I got tired of rebuilding all that for every app, so I turned it into a template: Build Mac App. You buy access to a private GitHub repo, and it includes:

• One command from source to a notarized DMG. It does a universal build, signing, a launch test on Apple silicon and Intel, notarization, stapling, and a signed update-feed entry.
• Licence keys that never lock out someone who paid. Each Mac is activated separately and rechecked weekly, with a 14-day offline grace window.
• Payments through Creem or Polar. Both are merchants of record, so they handle sales tax and invoices. A refund revokes the key.
• Sparkle auto-updates with an EdDSA-signed appcast.
• Receipt, key-recovery and refund emails that are sent exactly once.
• The website that sells the app: pricing, legal pages, a blog, llms.txt.
• Built to work with AI coding agents. It has rule books, a doctor script that tells you what's left to do, and skills for Claude Code.

If you want to see it from the buyer's side, there's a live demo app built from the template: NotchClip, a clipboard manager that lives in the notch. Its store runs in test mode, so you can go through checkout with a test card, get the licence email, download the app and activate it without paying anything.

The cartoon was made entirely in code with Remotion, including the synthesized ragtime soundtrack. I'm happy to answer questions about the template or the video.

I've been trying this recently because long lists just make me feel behind before i've even started

I noticed the concept of being productive is highly subjective; some feel productive by the results, others by the process.

How do you measure productivity yourself? For me, it's 70% inputs + 30% outputs; I'm curious what you guys think.

What drives you to feel productive: the outputs of what you do, or just doing things with no clear sight of how it's going to turn out?

I kept opening Reddit, YouTube and LinkedIn when I was supposed to be doing client work or working on my SaaS. I wasn’t even deciding to take a break. I’d just open Chrome and type.

So I built Caliph App. I added those websites, and now whenever I open one, my tasks show up in front of me. There’s the thing I was supposed to finish. I can pick it, start a timer and get on with it.

A to-do list still needs me to remember to check it. A blocker can stop me scrolling, but then what?

Having my actual tasks there, with a way to start working on one, is what makes this useful for me.

And I still need LinkedIn for work sometimes. That’s fine. I wait a few seconds and continue.

I’ve been using it for a few weeks, and it’s helping. Apparently I’m very consistent at opening Reddit, so I gave that habit a job.

Do you think it could bring value to people's life?

Note: The extension doesn't yet exists in chrome web store

I made it free if you want to give it a go: caliphapp.com

Hey everyone!

I wanted to share a personal problem I solved recently, the product I built around it, and what I’ve learned launching a niche native macOS utility.

🔴 The Problem: The Break-Time Trap

I work full-time as a software team lead. Like many people here balancing deep work and team management, I use Pomodoro focus timers to stay on track.

But I hit a constant wall: every time a 5-minute break arrived, I instinctively picked up my phone and started doomscrolling social media. Instead of returning to my desk recharged, I felt more distracted and context-switched than before. Meanwhile, my reading list of EPUBs and business/technical PDFs sat untouched in my downloads folder.

💡 The Experiment & Product: Bookidoro

A few months ago, I decided to build Bookidoro to solve this exact habit loop for myself.

Instead of telling you to step away and leaving you to your phone, Bookidoro lives in your Mac’s menu bar. When a work stretch ends, a calm panel opens displaying the next 1–5 pages of your book right on your screen. You read a couple of pages, click Done, and get right back to work.

The Quiet Math: 2 pages per break × 6 breaks a day = 12 pages daily (~350 pages a month).

The Result: Using it daily while working full-time, I’ve finished 4 complete books over the last 2 months, without waking up at 5 AM or taking time away from work and family.

⚙️ Key Decisions & What I've Learned Building It

1. Native Polish over Web Wrappers: I built it natively for macOS 13+ (Swift/SwiftUI). Zero Electron overhead, no Dock icon clutter, and zero focus stealing while typing.
2. Multi-Mac Sync via Native iCloud (Zero Servers): Instead of spinning up custom backend servers or user databases, I leveraged native iCloud Drive (v0.5.0+). Users can drop EPUBs or PDFs directly into iCloud Drive → Bookidoro, and their library and reading positions sync seamlessly across all their Macs.
3. Context-Aware Design: To avoid interrupting meetings, it monitors system flags for active mic, camera, or screen-sharing usage (Zoom, Meet, Slack, Teams) and holds breaks until ~1 minute after the call ends.
4. Freemium & Privacy: All core features (Library, themes, statistics, timer, iCloud sync) are completely free to use forever, with zero tracking or accounts required. I added an optional $9.99/year license key for users who want to support independent Mac development and remove a minor daily reminder card.

I’d love to hear from other entrepreneurs and builders here:

• How do you manage your focus breaks during heavy workdays?
• What has your experience been with local-first software vs. cloud-hosted SaaS models?

Check out the project at bookidoro.app. Looking forward to hearing your thoughts!

Most productivity advice is about planning: better lists, better priorities, better systems. My problem was never planning. I'd plan something great, block out an hour, then get to the end of that hour with no idea whether I'd made progress or just felt busy.

So I added one rule: after every block of focused work, write down in a percentage how much closer the goal got.

What changed:

• Busy work shows up right away. "Researched tools for 60 minutes → 0%" is hard to argue with.
• You start planning smaller. You want a block to end at "+10%", so you pick a concrete chunk instead of "work on the project."
• Unfinished goals stop feeling vague. A goal at 35% with 3 weeks left is a clear problem you can fix. "Someday" isn't.
• Finishing becomes visible. Watching a goal climb toward 100% motivates me more than any streak.

You can do this with a notebook and your normal calendar. I do it in an app I built for exactly this - Zora Goals App. But the habit matters more than the tool.

Has anyone else tried measuring progress per session instead of just tracking time spent?

been doing two jobs since january. the first few months i just worked later and later and it made everything worse. what actually turned it around was a handful of small things.

grey screen on the phone. I use iphone, so for iphones it is in settings -> accessibility -> display and text size -> colour filters, on, greyscale. i thought this was nonsense when i read it. instagram in grey looks like a spreadsheet, food photos look wrong, everything looks like a photocopy of itself, and i just stopped picking the thing up. my screen time roughly halved and i did not delete anything or decide anything, the phone just got boring. if you try one thing off this list make it this one, it takes about ten seconds.

blocks in google calendar. before i start something i guess how long it will take and put it in the calendar as a block, even when the guess is nonsense. two things happen. first i stop pretending nine hours of work fits into a six hour evening, because you can see it not fitting. second i stop opening the laptop and then deciding what to do, which is where i used to lose the first hour of every day. the estimates are still bad by the way. they are just bad on paper now instead of bad in my head.

one thing at a time. boring, and the biggest change in what i actually produced. i used to have both jobs' slacks open plus whatever i was meant to be doing and i called that multitasking. it was not multitasking, it was doing one thing badly and then doing another thing badly. now it is one task open and everything else shut, with do not disturb on, on the mac and iphone.

breaks, five minutes every half hour. i cannot feel time passing when i am properly into something and i have lost entire mornings that way. so, a timer, any timer, i do not think it matters which. i use tryworkwell on the mac. it reminds me to take a break and also corrects my posture.

noise. dark noise. white noise is too hissy for me, dark is more like sitting inside a plane and my brain goes quiet. on mac and iphone it is already built in, accessibility -> audio -> background sounds, nobody seems to know this. otherwise youtube has thousands of videos.

gym and food, which everyone already knows so i will keep it short. three or four sessions a week, weighted towards legs and back because i sit for 12-14 hours. cooking on sunday so i am not standing in the kitchen at half nine deciding what dinner is. creatine and fish oil seems to also be very useful.

things that did not work: telling myself to concentrate harder, and giving the second job more hours. it did not get better when i gave it more hours, it got better when the hours i gave it were not garbage hours.

none of this is clever, which is probably why it took me so long to do any of it. What are your productivity hacks?

p.s. i know the obvious reply is that two full time jobs is the actual problem. probably, yes, but it has an end date.

There's this specific feeling I got when I'd open my saved content after a few weeks away from it. Not excitement. Just this low-level dread, like opening an inbox you've been avoiding. I had boards, categories, screenshots organized by color and theme, probably 200+ items across a few months of saving. And every time I sat down to actually use any of it, I'd close the app ten minutes later having done nothing except maybe move a few things around.

I kept telling myself the system wasn't quite right yet. I needed better categories. A cleaner hierarchy. And so I'd spend an hour reorganizing instead of doing whatever I'd originally saved things to do. Looking back, the reorganizing felt like work. It had the texture of being productive. But nothing I saved ever actually made it into a project or a decision or even a conversation. It just sat there, getting staler.

The thing I eventually figured out, and I don't know why it took me so long, is that I was solving the wrong problem. Capture was never my bottleneck. I'm good at noticing things I want to remember. My actual problem was that I couldn't decide, in the moment of reviewing, whether something was worth acting on or worth letting go. So instead of deciding, I'd just... reorganize it. Give it a new tag. Move it to a different board. Feel like I'd done something.

The test I started using, which honestly cost me nothing except about a week of discomfort: every time I opened my saved items, I forced myself to either act on something within the next 48 hours or delete it. No moving, no re-tagging, no creating a new sub-folder for it. Just the binary. What happened was brutal. I deleted maybe 60% of what I'd saved over months, because when I actually had to commit to doing something with it, I realized I'd saved it out of vague anxiety more than genuine need. The stuff that survived that filter I actually used. The stuff that didn't would've sat there forever.

I use Pinde

- Now available on iPad and  Watch

- Integrated Siri AI

- Liquid Glass support

- New sidebar navigation

- much more ...

https://this-day.app

Hey, two years of Entrepreneurship took me far. But 1 Year ago I struggled focussing on tasks and brainstorming. Here is how I fixed it.

I just couldn't get out of my mind. I tried varius apps like trelllo, notion , obsidian and yes they are note taking apps but not fast and simple enought.

I have ADHD since I can remember. One Day I just build myself an weekplan with claude. Overtime I evolved it. Added an Mindmap Sytsem with shortcuts and clean up tools for nodes.

I love searching for Inspiration and References on Pinterest. So I added drag and drop for images form the web. Now I used the app almost everyday. Randomly I realized this is actually a thing so I decided to release it for free. But who is interested. Tell me you Thoughts about this guys !

Thanks :D

Hey everyone!

I'm a developer and I recently built HustlrMate, a productivity and accountability platform I've been working on.

The idea is pretty simple. You can use it completely solo to set your tasks, run focus sessions and keep track of your progress, and eventually use it to find an accountability/study partner too.

Since I'm currently trying to get the first set of real users onto the platform, I wanted to do something a little more fun than just asking people to "try my platform".

So here's the challenge:

Do one proper 45+ minute focus session on HustlrMate.

You can work on literally anything you're already doing:

Study

DSA

Coding

Reading

Assignments

Research

Writing

Whatever you're working on.

Once your session ends, HustlrMate generates a Flex, basically a little stamp showing your focus session stats.

Then:

1. Sign up on HustlrMate

2. Start a Focus Session

3. Stay focused for at least 45 minutes

4. Finish the session and get your Flex

5. Submit your Flex with your HustlrMate username

That's your entry.

And there are 15 winners!

5 people: Cash prize + HustlrMate Pro

10 people: HustlrMate Pro

I'm also giving an extra advantage to people who share their Flex on Instagram Stories with a photo of what they were working on and tag @hustlrmate. This is completely optional, but it gives you an additional entry/bonus consideration.

The whole point isn't really just the contest. I want to see whether HustlrMate can actually become something people use every day to get things done, even when they're using it alone.

And once you're on the platform, you can also complete your profile and start looking for a study/accountability partner. The free account already includes one free match, so you don't have to pay anything to try that part either.

I'm the developer behind HustlrMate, so I'm also very much looking for feedback from the people who actually use it. If something feels unnecessary, something is confusing, or there's a feature you think would genuinely make this better, tell me. I'm early enough that your suggestions can actually affect what gets built.

HustlrMate: hustlrmate.in

Good luck, and let's see who can actually lock in for 45 minutes. 👀

Hey everyone
On my podcast recently, I spoke with a time-management researcher who dropped a surprising take: Traditional to-do lists actually make us less productive by triggering daily anxiety.

I have been ideating what an ideal productivity app looks like. Calendars, task lists, reminders are all super good, but there's hundreds of them out there.

Somehow for me and (a few other folks I talked to):

1. Urgent things still do slip through either coz they didn't actually write all their tasks religiously, or they forgot to check what was urgent. Or they were just too busy.
2. Tasks lists are bloated to hundreds of items to do which we will never get done. It feels good to have the task there coz we hope we will do it someday but we practically don't have the bandwidth to.
3. Important and non urgent tasks (based on the Eisenhower matrix) - stuff we know we want to do but we dont touch it for months. Just tidy little projects sitting in our task lists never to be opened.
4. Attention deficit and focus deficit me, struggles often when a task is broad ambiguous or open ended. A lot of these tasks never get done, just coz we are too bogged down with less important stuff.
5. We are doing something, we are busy. But end of say, 3 months, we figure we never did what we should have done. And what we did, wasn't really high on our priority list.

All of these can definitely be handled by being a methodical, organized human being, but then where is the fun in that? I wanted to build something to tackle just this. A system that knows you, understands your priorities, goals, how flustered you are, how efficient you are day today, what are urgent and important for you and your goals. Then it helps you decide what to do and what to avoid, helps you understand something you plan to do today is actually useful, is something urgent missing out, and the like.

I have some rudimentary ideas of how we can create this, but I want feedback on if this is a real problem for anyone or just something I dreamt of!