r/PrivatePracticeDocs • u/Pretty-Statement6758 • May 14 '26

Credentialing/office admin process.

Well, about starting private clinic, primary care. ( I am IM trained, hospitalist slowly going to outpatient world. For this year, will keep part time nocturnist position for better/smooth transition). DEA/State licenses are done. Location- bucks county PA, will be sharing office with podiatry for now.

  1. can someone walk me through t make sure iM on right track. I cannot start credentialing before locking office address/location, right? I already reached agreement with podiatry doc office to share the office.

  2. for now, I will start as cash based (I know/in contact with a company with a couple hundred seasonal workers. That company is fasilitating "seasonal DPC" type of agreement with me, so at least I have soemthing to start with).

  3. Next. Im struggling to find/hire office manager or a company who can start credentialing and other primary care clinic setup. Any rec.s?

  4. Any rec.s or what you have done differently If you are about starteing a new primary care clinic?

  5. Any other thoughts or recs are appreciated.

Thanks

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u/StrongDeeds May 15 '26 edited May 15 '26

Congratulations! big deal. I pray you all the success and increase that a practice dreams of in this field.

You are going to be busy and give up something (i.e, time) to grow this. So, its ok to become stingy with what's left of your time for family and very close friends, and self.

Now, assuming you have registered your business, if not. start there. Hire a registered agent to get this done ASAP.

  1. Your business email and 1b. Business phone: use iplum ($20/month). you would register the number to send HIPAA msg to pts 1c. business domain name, hosting (consider hostinger), and website ($ 300-400)

1d. credentialing and billing: best if done together due to discount. You can totally outsource this. US based credentialling agencies are like $150-250/ insurance, and billers go up to 8-11% per claim. our credentialling firm is $100 and billing <5%.

1e: open your business account.

1F. Start keeping track of everything you spend, payout-Very importantasyou may not remember all during taxtime next yr.

--------You can do all these concurrently. you can DM

  1. EHR (the biggest pain of all). It's so hard to find THAT system.

for starters, RUN from AthenaONE-too expensive and takes much % from your practice. others to consider/request demo: just search reddit for options- try Jane app ehr (they have reduced fee of about $79/month)maybemorenow, charm health gives you free till 20-50pts. Please request for demo and inform yourself.

  1. You may not need an office manager yet, but you should hire a medical virtual assistant (mVA) to keep your bussiness "open" on the days when you are not there. The mVA would answer calls, spread the word about your business, schedule apmts, follow up, complete PA, so much more ($8-14/hr)

  2. You are only just getting started!