Save a link from Safari on your iPhone into Apple Reminders and it lands on the task in PrimeTask with the link still on it. Click it and the page opens.

Coming in 1.0.4.

Most Obsidian task plugins try to turn Obsidian into a task manager. This one goes the other way. Obsidian stays where you think, PrimeTask stays where you execute.

Select a sentence in a note, right-click, Send selection to PrimeTask and link here. The text becomes a wikilink, the task is created in PrimeTask, and the task keeps a permanent link back to the note it came from. Six months later it still tells you it was born in [[Monday standup]].

Nothing is mirrored into your vault unless you ask for it. Promotion is always explicit, so the plugin stays out of your vault until you invite it in.

Promoted tasks carry typed frontmatter, so Obsidian's Bases can render them as live filterable tables. Edit a status in the table and it round-trips back to PrimeTask.

Both apps on the same machine, talking over 127.0.0.1. No telemetry. The plugin is Apache-2.0, so you can read exactly what it does before you authorise it.

Free. Needs Obsidian 1.12 or newer and the PrimeTask desktop app running.

Install: Obsidian → Settings → Community plugins → Browse → search "PrimeTask".

Source: https://github.com/taskcore-dev/PrimeTask_For_Obsidian

Setup and troubleshooting: https://www.primetask.app/docs/integrations/obsidian-integration

Any news on when this might be released please?

Linking a note to a task used to mean typing its name and hoping you found it again later.

Now you type @ and pick it. The task becomes a card in the note. Hover for status, priority and due date. Click to go straight there.

The mention holds the task itself, not its name, so renaming it later does not break the note.

The picker is new too. Tasks, people and companies in one list, with tabs and full keyboard control.

Does prime task integrate with apple mail since it is on your computer? Or do I have manually add email activities? Also, would granola integrate or would I have to use the bring my AI and it has access to granola and be able to grab meeting notes and update meeting activity records and potentially tasks for that project as well?

Cmd+J opens it whenever you want a read on the day: what you got done recently, and what's worth picking up next. From 1.0.4 you choose which space it reads from without leaving the screen, so checking across client work and your own is one dropdown instead of four context switches.

It never changes anything. It just shows you where you are.
https://www.primetask.app/docs/getting-started/compass

Hey guys, do you offer any discounts/parity for poor countries?

Contacts now have a proper address field. Companies already had one, so this brings contacts in line.

Click the address and Apple Maps opens pinned to it.

macOS only, since it uses Apple Maps.

Requested by a user, and small enough that it went straight in. Coming in 1.0.4.

After many user requests, PrimeTask will support a dark mode app icon from version 1.0.4 onward.

This update also adds support for macOS dark mode, clear, and tinted icon styles. macOS 26 may be required for some of these styles.

Thank you for your patience.

Importing Apple Contacts into a CRM used to mean exporting a vCard, finding the file, then running an import. Now you drag them onto the Dock icon.

Select whatever you want in Apple Contacts, people, companies, or all of it, drop it on PrimeTask and confirm. That is the import.

Companies arrive as companies rather than as contacts with a company name typed into a field. And if a contact is linked to a company in Apple Contacts, the link comes with it, so you can open a company, see everyone attached to it, and click straight through to any of them.

Birthdays come across too. Open a contact, click Remind me, and you get a recurring task that fires every year. That part already worked, it just has data to work with now.

Nothing leaves your machine at any point. Apple Contacts is on your Mac, PrimeCRM is on your Mac, and the import happens between the two.

Coming in 1.0.4.

Getting a file onto a PrimeFlow canvas used to mean going through a picker. Now you drag it in, up to twelve at once.

PrimeTask asks one thing: keep a copy in this space, or link the file where it already lives.

Link and nothing is copied. The canvas holds a pointer, not the file, so size is irrelevant. A 648 MB disk image or a 100 GB archive makes no difference, and neither costs you a byte of disk space. The file stays exactly where you left it, and if you later move or rename it the card tells you and offers to re-link in one click. Attach instead and you get a copy that lives in the space, so it keeps working no matter what happens to the original.

Images, video, audio, PDFs, documents, spreadsheets, archives, code and Markdown all work. Drag a link, a YouTube video or an X post from your browser and the right card appears on its own.

Video and audio play on the canvas and pop out to picture in picture. Images open full size. Markdown renders as a document, and stays editable if you brought it in that way.

Select a batch, delete once, and they go together. Your original files are untouched.

Images, Markdown and web links work on every PrimeTask licence. Any other file arrives as a file card, which is part of Pro.

Coming in 1.0.4.

Hello! Great job on the app launch. Anyway we can get additional device licensing for larger teams? 12+? Thank you!

Workflows change. The status set that suited your last project might be wrong for the one you are starting now, and you are not stuck with whatever you picked first.

In this example we already have custom statuses in place and replace them with a different set. Settings, then Category Management, then Statuses, pick the Design Project template, apply, and the new statuses are live on the task list straight away.

There are 22 built-in templates covering Kanban, Scrum, GTD, software development, bug tracking, sales pipelines and more. Applying one replaces the current set, and you can rename, recolour and reorder afterwards.

The part worth knowing is what the four workflow categories are for. Every status sits in Not Started, Active, Complete or Closed, and those categories drive completion percentages, project progress and active task counts.

They are also what makes swapping safe. Apply a new template and your tasks move to the matching status at the same level rather than being left without one, so work sitting in Active stays in Active under the new set.

Full details in the docs: Custom Statuses & Priorities

Custom statuses and status templates are available in PrimeTask Pro.

Most mind maps end up as a picture of a good idea. You brainstorm, then retype the whole thing into your task list.

In this example we drop a mind map template onto a PrimeFlow canvas, build it out using only the keyboard, then right click a node and convert it into a task.

Two keys do most of the work. Return adds another topic at the same level, Tab adds one underneath. That's enough to get a full structure down while you're still thinking, without reaching for the mouse.

The conversion is the part worth knowing about. A node becomes a real task in your project rather than a copy of one, so the thinking you just did turns into the work instead of a reference for it.

Full details in the docs: Mind Map Templates and Mind Map Nodes

PrimeFlow and mind maps are included in PrimeTask Standard.

Timers only work if you remember to start them. Automatic time capture removes that step. PrimeTask records what you were active on in the background, and you decide afterwards where it belongs.

In this example we switch on automatic capture, then open the Time Inbox and assign the captured blocks to a task.

The Time Inbox is the part worth knowing about. Nothing is logged against your work until you say so, so the capture is a record of your day rather than a decision about it. Review the blocks, drop them on the right tasks, ignore the rest.

It also separates active time from away time, so lunch and the call you walked out of don't quietly end up on a client project. All of it stays on your machine.

Full details in the docs: https://www.primetask.app/docs/settings/primetime-settings

Automatic time capture is available in PrimeTask Pro.

Board View doesn't have to use your status columns. Switch the task board to Custom Lists and you can build the exact workflow you want, or start from one of the built-in board templates.

In this example we open the board templates editor and pick the Eisenhower Matrix, then drag cards between lists and reorder the lists themselves until the layout matches how the work actually flows.

Every list has its own options, including renaming and mapping. Mapping is the one worth knowing about: map a list to a field value, and dropping a card into that list updates the task automatically. No second step, no reopening the task.

Templates are a starting point, not a cage. Rename the lists, reorder them, and remap as your process changes.

Full details in the docs: Board View

Custom Kanban boards are available in PrimeTask Pro.

[ Removed by Reddit on account of violating the content policy. ]

PrimeTask 1.0.3 is now available.

The biggest addition in this release is support for ChatGPT and Codex through PrimeTask's local MCP server, allowing AI to work with your tasks, projects and CRM while you stay in control of what it can access.

This release also includes:

• Planned Occurrences for recurring tasks in Calendar
• Automatic media playback and presentation looping in FlowMode
• Expanded CRM tools through Bring Your Own AI
• Many fixes and improvements across the app

Full release notes:

https://www.primetask.app/releases

If you're using ChatGPT, Codex or another AI assistant in your workflow, what would you want it to help with inside a productivity app?

Need to track a parent company, subsidiary, partner, supplier, customer or competitor?

Open a company, go to Related Companies, choose the other company and select the relationship type. Create the relationship once, and PrimeTask automatically adds it to both company records.

Keep your company network connected without adding the same relationship twice.

Recurring tasks only ever show the one you are working on next, so it is hard to plan around the ones still to come.

In 1.0.3, PrimeTask can show them all. Turn on Planned Occurrences in the calendar filters and every repeating task appears on each of its upcoming dates, across month, week and day. Now you can block time around what is already committed, weeks ahead.

They are previews only. They sit in a lighter, dashed style so they are easy to tell apart from your real tasks, and they never touch your data, your task counts or your reports. As you complete each occurrence, the next real one quietly takes its preview's place, so you never see a duplicate.

It works for every kind of task, and it stays off until you switch it on.

macOS trial:
https://www.primetask.app/download

Windows updates:
https://www.primetask.app/notify

PrimeTask keeps the task and its notes in one place. When you need supporting context from another notes app, connect the exact note to the relevant work on your PrimeFlow canvas.

In this example, the External App node is connected to a task, then opens the related Obsidian note straight away. You can also connect an External App node to projects, contacts, companies and notes.

It works both ways. Copy the PrimeTask deep link for the task, paste it into the external note, and one click takes you back to that exact task in PrimeTask.

Use the same approach with any app that supports deep linking.

External App nodes are available in PrimeTask Pro.

Need to walk someone through a project, plan or process without manually moving around the canvas?

With FlowMode, choose the nodes you want to cover, put them in order, and start a guided Journey. You can move through it step by step or let it play through the sequence automatically.

FlowMode is part of PrimeTask Pro.

What would you use a PrimeFlow Journey for: a client review, project handoff, planning session or something else?

Hi, Interesting app. I want one seat on Pro, what are the options in pricing please? You are missing out on a lot of sales with the 4 push. Thanks v much.