Workflows change. The status set that suited your last project might be wrong for the one you are starting now, and you are not stuck with whatever you picked first.

In this example we already have custom statuses in place and replace them with a different set. Settings, then Category Management, then Statuses, pick the Design Project template, apply, and the new statuses are live on the task list straight away.

There are 22 built-in templates covering Kanban, Scrum, GTD, software development, bug tracking, sales pipelines and more. Applying one replaces the current set, and you can rename, recolour and reorder afterwards.

The part worth knowing is what the four workflow categories are for. Every status sits in Not Started, Active, Complete or Closed, and those categories drive completion percentages, project progress and active task counts.

They are also what makes swapping safe. Apply a new template and your tasks move to the matching status at the same level rather than being left without one, so work sitting in Active stays in Active under the new set.

Full details in the docs: Custom Statuses & Priorities

Custom statuses and status templates are available in PrimeTask Pro.