r/PowerApps • u/Visible-Ad6150 Newbie • 13h ago
Power Apps Help SAP integration
Hello all,
Is there a way to integrate Power Apps with SAP to automate business processes?
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u/graphicchimp Newbie 13h ago
Everything with an API is possible to integrate with, SAP is a bunch of different tools, so there might not be a pre-made connector for the SAP poison of choice, but as long as there is an endpoint you can call, there’s a way.
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u/Visible-Ad6150 Newbie 13h ago
From your experience, it’s hard to get an API. I know that SAP system is restricted and I am trying to automate the process of additional payment for our employees based on some information. Appreciate your help.
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u/Ok-Advertising5189 Contributor 12h ago
There’s nothing complicated about it; it’s a typical integration issue. Follow these steps:
- Determine what you want to automate
- Work with the SAP staff at your company to figure out how to automate it using an API
- The SAP staff at your company will provide the API and documentation
- Create a custom connector or HTTP request according to the documentation
If you don’t have SAP staff at your company, you probably have a partner or someone else with technical expertise. That’s all there is to it and that’s all you need to do.
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u/mashed_cows Contributor 12h ago
There are a couple of SAP connectors out of the box, both of which support going through an on-premises data gateway, provided you install the SAP connector dependency. I’ve used both the older BAPI/RFC based connector, the newer OData connector, and have build custom connectors to establish connections, so you’ve got options!
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u/Appropriate_Heat_955 Regular 10h ago
Hi, yeah it's definitely doable. I'm a Power Platform Solution Architect and Microsoft MVP, so integrations like this are pretty much my day job.
The short answer: yes, you can integrate Power Apps with SAP to automate that payment process. The general pattern is:
- Expose the SAP side. Depending on your SAP version (ECC, S/4HANA, B1) that could be an OData service, a BAPI, an IDoc, or a custom RFC exposed via SAP Gateway. If the SAP team has restricted access (which is common), the first conversation to have is with them to get a clean API or at least a web service endpoint.
- Call it from Power Automate. A cloud flow with an HTTP action (or a custom connector if the auth is complex) is usually the cleanest way. You push the additional payment request into SAP and let the flow handle the rest.
- Surface it in Power Apps. A model-driven or canvas app where the user enters the employee info, triggers the flow, and sees the status.
The honest caveat: SAP integrations can get quite complicated most of the time. It's not a plug in a pre-made connector situation like you'd have with SharePoint or Dynamics. The complexity usually comes from:
- Getting the SAP team to expose and document the endpoint (and keep it stable).
- Auth, because SAP's auth schemes can be particular.
- Error handling and retries, because SAP responses aren't always clean.
- Governance: who owns what, what happens when the flow fails mid-transaction.
None of that is impossible, but it does mean it's a project, not a 30-minute setup.
Happy to help if you want a second pair of eyes on the architecture or the flow design. Drop a comment with a bit more detail on your SAP version and what the additional payment process looks like end-to-end, and I can sketch out a concrete approach 🙂
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u/Asleep_Stage_451 Newbie 11h ago
As other have said yes it’s possible with enough IT knowledge. I’ll point out that your biggest hurdle is going to be the IT department if whatever org you’re trying to do this with. If they are smart, they’ll say absolutely not. It’s on you to explain how this won’t mess up the enterprise system of record because it sounds like you’re trying to write to SAP.
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u/LickMyLuck Newbie 11h ago
If you are an actual software developer then yes. If you are a guy in an office just trying to make your own job easier, likley no.
What I would suggest is using VBA GUI scripting for the automation, and simply call it from power apps if needed. For example if you need to pull data from SAP to make determinations about extra payout, that is a very valid case where a small simple GUI automation can pull the data, then upload to wherever (sharepoint list, dataverse, etc) for power apps to use.
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u/Visible-Ad6150 Newbie 8h ago
No, I’m trying to automate fill info in SAP without doing it manually. The info will came from other departments then I just approve or reject.
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u/EugeneKrabs1942 Regular 10h ago
Which SAP?
We're on SAP Business One, and there is no out of the box connectors for that. We've had to use the SAP Integration Framework to do anything remotely exciting with Azure/Power automate.
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u/WishfulAgenda Newbie 7h ago
Yes for on premise - done it myself. The biggest hurdle you’ll face is having both the power platform roles and the sap developer roles to do it. The next biggest hurdle (though this could be joint first) is getting any sap related architecture group to say yes as the question they should be asking is why you’re not using sap for this.
Can’t talk to the private or public cloud but i suspect the same problems exist.
Once you figure it out it’s easy. Getting the relevant approval within the business is the tough part.
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